SNAFU Con Wiki - User contributions [en]

Vendors

2023-11-12T06:34:46Z

Omega102: /* Vendor Check-out */

[[Category:Departments]]
The Vendors Department oversees the Vendors in the Merchant room.

Procedure

==Pre-Convention Preparation==
After the date for Con is set. Work with chair and owners on time frames for dates of the following items.

1. Vendor Opening: after this is decided then a due date for the Vendor contract needs to be set.
a. Assist in the review of the Vendor contract for the Con year.
b. Review number of vendor booth spaces that will be available for the Con that year. Should more be added, some removed???
c. Review Pricing for booth space, extra tables, power ect.....

2. Vendor Closing: This is usually the day before Merchants closes, which is approximately 1 month before the beginning of the convention.

3. Vendors page on website: Update the information on the page to reflect any changes for the current year Con.

4. Set deadline for Vendor Ads: Recommend setting it a couple of weeks before Con Book Cutoff date. This will give time to make sure what is sent in from the vendors is usable for the Con Book.
If not then there should be time to request a better file from the vendor.

5. Review and update Mailchimp campaign.

==At the Convention==

===Day Zero:===

====Assist with Load in====
====Mark off booth spaces====
Use the Vendor Tape Instructions Map
====Confirm Dock Usage times====
Chair can confirm this with the Venue
====Check in Vendors====
=====Review paperwork with the Vendor=====
=====Confirm the information on their Tax Form=====
=====Check if they have an EIN or SSN, if not ask if one can be provided=====

===Friday and Saturday:===

===Sunday:===
====Vendor Check-out====
Utilize the Con Tablet to do Check-Out
There should be banker bags available to collect the money and forms.
Collect Taxes from the Vendors
Use a bill counter - You are responsible for collecting the correct amount. If possible have a second Staff member to double check count, even if using a bill counter.
Remind Vendors that they are responsible for cleaning up the booth area. Cardboard needs to be broken down and placed in bin if available or stacked neatly in designated area.

==Post-Con:==

==Post-Convention Follow-Up:==

Solicit Feedback:
Documentation: Document all processes and procedures for future reference and knowledge transfer.

Remember, challenges may arise such as time constraints, or last-minute changes. Always be prepared to adapt and overcome these challenges, and don't hesitate to ask for assistance or coordination from other teams.

Vendors

2023-11-12T06:33:02Z

Omega102:

[[Category:Departments]]
The Vendors Department oversees the Vendors in the Merchant room.

Procedure

==Pre-Convention Preparation==
After the date for Con is set. Work with chair and owners on time frames for dates of the following items.

1. Vendor Opening: after this is decided then a due date for the Vendor contract needs to be set.
a. Assist in the review of the Vendor contract for the Con year.
b. Review number of vendor booth spaces that will be available for the Con that year. Should more be added, some removed???
c. Review Pricing for booth space, extra tables, power ect.....

2. Vendor Closing: This is usually the day before Merchants closes, which is approximately 1 month before the beginning of the convention.

3. Vendors page on website: Update the information on the page to reflect any changes for the current year Con.

4. Set deadline for Vendor Ads: Recommend setting it a couple of weeks before Con Book Cutoff date. This will give time to make sure what is sent in from the vendors is usable for the Con Book.
If not then there should be time to request a better file from the vendor.

5. Review and update Mailchimp campaign.

==At the Convention==

===Day Zero:===

====Assist with Load in====
====Mark off booth spaces====
Use the Vendor Tape Instructions Map
====Confirm Dock Usage times====
Chair can confirm this with the Venue
====Check in Vendors====
=====Review paperwork with the Vendor=====
=====Confirm the information on their Tax Form=====
=====Check if they have an EIN or SSN, if not ask if one can be provided=====

===Friday and Saturday:===

===Sunday:===
====Vendor Check-out====
Utilize the Con Tablet to do Check-Out
Collect Taxes from the Vendors
Use a bill counter - You are responsible for collecting the correct amount. If possible have a second Staff member to double check count, even if using a bill counter.
Remind Vendors that they are responsible for cleaning up the booth area. Cardboard needs to be broken down and placed in bin if available or stacked neatly in designated area.

==Post-Con:==

==Post-Convention Follow-Up:==

Solicit Feedback:
Documentation: Document all processes and procedures for future reference and knowledge transfer.

Remember, challenges may arise such as time constraints, or last-minute changes. Always be prepared to adapt and overcome these challenges, and don't hesitate to ask for assistance or coordination from other teams.

Vendors

2023-11-12T06:26:43Z

Omega102:

[[Category:Departments]]
The Vendors Department oversees the Vendors in the Merchant room.

Procedure

==Pre-Convention Preparation==
After the date for Con is set. Work with chair and owners on time frames for dates of the following items.

1. Vendor Opening: after this is decided then a due date for the Vendor contract needs to be set.
a. Assist in the review of the Vendor contract for the Con year.
b. Review number of vendor booth spaces that will be available for the Con that year. Should more be added, some removed???
c. Review Pricing for booth space, extra tables, power ect.....

2. Vendor Closing: This is usually the day before Merchants closes, which is approximately 1 month before the beginning of the convention.

3. Vendors page on website: Update the information on the page to reflect any changes for the current year Con.

4. Set deadline for Vendor Ads: Recommend setting it a couple of weeks before Con Book Cutoff date. This will give time to make sure what is sent in from the vendors is usable for the Con Book.
If not then there should be time to request a better file from the vendor.

5. Review and update Mailchimp campaign.

==At the Convention==

===Day Zero:===

====Assist with Load in====
====Mark off booth spaces====
Use the Vendor Tape Instructions Map
====Confirm Dock Usage times====
Chair can confirm this with the Venue
====Check in Vendors====
=====Review paperwork with the Vendor=====
=====Confirm the information on their Tax Form=====
=====Check if they have an EIN or SSN, if not ask if one can be provided=====

===Friday and Saturday:===

===Sunday:===
====Vendor Check out====

==Post-Con:==

==Post-Convention Follow-Up:==

Solicit Feedback: Reach out to the charity to thank them for their participation and for feedback to improve future events.
Documentation: Document all processes and procedures for future reference and knowledge transfer.

Remember, challenges may arise such as time constraints, or last-minute changes. Always be prepared to adapt and overcome these challenges, and don't hesitate to ask for assistance or coordination from other teams.

Vendors

2023-10-20T04:38:26Z

Omega102: Created page with "Category:Departments The Vendors Department oversees the Vendors in the Merchant room. Procedure ==Pre-Convention Preparation== After the date for Con is set. Work with chair and owners on time frames for date of the following items. 1. Vendor Opening: after this is decided then a due date for the Vendor contract needs to be set. a. Assist in the review of the Vendor contract for the Con year. b. Review number of vendor booth spaces that will be available fo..."

[[Category:Departments]]
The Vendors Department oversees the Vendors in the Merchant room.

Procedure

==Pre-Convention Preparation==
After the date for Con is set. Work with chair and owners on time frames for date of the following items.

1. Vendor Opening: after this is decided then a due date for the Vendor contract needs to be set.
a. Assist in the review of the Vendor contract for the Con year.
b. Review number of vendor booth spaces that will be available for the Con that year. Should more be added, some removed???
c. Review Pricing for booth space, extra tables, power ect.....

2. Vendor Closing: This is usually the day before Merchants closes, which is approximately 1 month before the beginning of the convention.

3. Vendors page on website: Update the information on the page to reflect any changes for the current year Con.

3. Set deadline for Vendor Ads: Recommend setting it a couple of weeks before Con Book Cutoff date. This will give time to make sure what is sent in from the vendors is usable for the Con Book.
If not then there should be time to request a better file from the vendor.

4. Review and update Mailchimp campaign.

==At the Convention==

===Day Zero:===

====Assist with Load in====
====Mark off booth spaces====
====Confirm Dock Usage times====
====Check in Vendors====
=====Review paperwork with the Vendor=====
=====Confirm the information on their Tax Form=====
=====Check if they have an EIN or SSN, if not ask if one can be provided=====

===Friday and Saturday:===

===Sunday:===
====Vendor Check out====

==Post-Con:==

==Post-Convention Follow-Up:==

Solicit Feedback: Reach out to the charity to thank them for their participation and for feedback to improve future events.
Documentation: Document all processes and procedures for future reference and knowledge transfer.

Remember, challenges may arise such as time constraints, or last-minute changes. Always be prepared to adapt and overcome these challenges, and don't hesitate to ask for assistance or coordination from other teams.

Swap Meet

2023-10-20T03:44:24Z

Omega102: /* Policies */

[[Category:Merchants]][[Category:Departments]][[Category:Activities]]
In 2014, the convention attempted its first ever Swap Meet. The Swap meet was held on Day Zero. There were 7 participants.

It has continued since then and has gain popularity over the years.

== Policies ==
Swap Meet [[merchants]] preregister through [[BACON]].

At-Con, merchants will check in with the head of the Swap Meet before setting up their space.

Merchants are given a 8x8 space where they may set up how they like.

Merchants will check out with the head of the Swap Meet area before leaving.

* [https://secure.snafucon.com/registration/contracts/originals/2014_swap_contract.pdf 2014 Contract & Policies] PDF Document

See [[Merchant Policies]]

== Business License ==
Swap meet merchants require a city business license. However, since only one business license is required, merchants may 'double dip' and have only one Reno license for both artist alley, vendor and the swap meet.