SNAFU Con Wiki - User contributions [en]

Theme

2023-11-11T22:01:46Z

Sschuler: /* Known Disqualified Themes */

[[Category:Staff]][[Category:Con Info]]
==SNAFU Con Annual Themes==
*'''2010''' We have a con!
*'''2011''' Cyberpunk
*'''2012''' IN SPACE!
*'''2013''' Apocalypse / Post Apocalypse
*'''2014''' Magic
*'''2015''' Mystery
*'''2016''' Suits
*'''2017''' Multiverse
*'''2018''' Paranormal
*'''2019''' Adventure
*'''2021''' Time Travel
*'''2023''' Folklore
==Theme Choosing==
Themes are chosen at the last meeting of the year before the con. This way we can announce the theme for the following year during closing ceremonies.

All staff may suggest themes for the following year and the suggestions are voted on by the staff present at the meeting. Generally, the staff may vote on as many themes as they want (with a limit of once per theme) until the theme choice is narrowed down to just a few, and then everyone has to vote on their final choice.

Themes are disqualified if the convention has ever used it, or if a ''nearby'' convention has used it in the last 10 years or will be using it in an upcoming year (to our knowledge). Additionally, since there is a local annual SteamPunk event, Steampunk is also disqualified as an option.
===Possible Future Themes===
* Heroes vs. Villains
*Math
*Under the Sea
*Science
*Time Travel
*History
*Superheroes
*Holidays
Please feel free to add your suggestions to this list and we can use it as a jumping off point for next year's voting choices.
===Known Disqualified Themes===
* Bees (permanent chair veto)
*80's (BLFC 2014)
*"Aloha" (Kraken Con S2016)
*Camping / Great Outdoors (Kraken Con S2015)
*Celebration (Fanime 2014)
*Dystopia (BLFC 2015)
*Fallen Utopia (BLFC 2016)
*Gothic Lolita (Fanime)
*Japanese Mythology (Fanime 2015)
*Roaring 20's (BLFC 2013)
*Sports (Fanime)
*<s>Steampunk (Local annual event)</s>
**Last event 2019
* Kaiju (BLFC 2017)
* Musical (BLFC 2018)
* Medieval (Kraken 2018)
* Gaming (Fanime 2018)
* Tabletop Gaming (BLFC 2019)
Additionally, any theme we have had is disqualified.
==Departmental Impact==
The theme primarily affects the [[Design]] team.

[[Video Programming]] is encouraged to work within theme as much as possible but is not limited by theme.

[[:Category:Cosplay_Department|Cosplay]] may have theme related awards in the masquerade.

All departments and staff are encouraged to do something theme related.

Theme

2023-11-04T02:11:56Z

Sschuler: /* SNAFU Con Annual Themes */

[[Category:Staff]][[Category:Con Info]]
==SNAFU Con Annual Themes==
*'''2010''' We have a con!
*'''2011''' Cyberpunk
*'''2012''' IN SPACE!
*'''2013''' Apocalypse / Post Apocalypse
*'''2014''' Magic
*'''2015''' Mystery
*'''2016''' Suits
*'''2017''' Multiverse
*'''2018''' Paranormal
*'''2019''' Adventure
*'''2021''' Time Travel
*'''2023''' Folklore
==Theme Choosing==
Themes are chosen at the last meeting of the year before the con. This way we can announce the theme for the following year during closing ceremonies.

All staff may suggest themes for the following year and the suggestions are voted on by the staff present at the meeting. Generally, the staff may vote on as many themes as they want (with a limit of once per theme) until the theme choice is narrowed down to just a few, and then everyone has to vote on their final choice.

Themes are disqualified if the convention has ever used it, or if a ''nearby'' convention has used it in the last 10 years or will be using it in an upcoming year (to our knowledge). Additionally, since there is a local annual SteamPunk event, Steampunk is also disqualified as an option.
===Possible Future Themes===
* Heroes vs. Villains
*Math
*Under the Sea
*Science
*Time Travel
*History
*Superheroes
*Holidays
Please feel free to add your suggestions to this list and we can use it as a jumping off point for next year's voting choices.
===Known Disqualified Themes===
* Bees (permanent chair veto)
*80's (BLFC 2014)
*"Aloha" (Kraken Con S2016)
*Camping / Great Outdoors (Kraken Con S2015)
*Celebration (Fanime 2014)
*Dystopia (BLFC 2015)
*Fallen Utopia (BLFC 2016)
*Gothic Lolita (Fanime)
*Japanese Mythology (Fanime 2015)
*Roaring 20's (BLFC 2013)
*Sports (Fanime)
*Steampunk (Local annual event)
* Kaiju (BLFC 2017)
* Musical (BLFC 2018)
* Medieval (Kraken 2018)
* Gaming (Fanime 2018)
* Tabletop Gaming (BLFC 2019)
Additionally, any theme we have had is disqualified.
==Departmental Impact==
The theme primarily affects the [[Design]] team.

[[Video Programming]] is encouraged to work within theme as much as possible but is not limited by theme.

[[:Category:Cosplay_Department|Cosplay]] may have theme related awards in the masquerade.

All departments and staff are encouraged to do something theme related.

My Emergency Is (FAQ)

2023-02-05T16:51:50Z

Sschuler:

Fill in here =)

*I need something moved.
**Contact head of Logistics: Jared

Logistics: Load In and Load Out

2021-11-04T02:15:23Z

Sschuler: /* Things to remember when loading storage */

[[Category:Departments]][[Category:Policies]]
Logistics operates mainly at the beginning and end of con. We pick up the truck from the rental place around 3pm on Wednesday, load everything in the storage unit into it, and park it at Thomas' house overnight. Setup starts as soon as the venue will let us, typically early Thursday in recent years. We unload the truck as quickly as possible, then it goes to the arcade department for their load-in. The table vendor generally delivers the eight foot tables for the merchants in early afternoon and we have to unload their truck, but sometimes they can't deliver and we have to pick the tables up with the truck. When arcade gets back with the truck full of cabinets we may have to help them unload. Once everything is unloaded Logistics is responsible for moving everything to where it needs to go and setting up the artist alley tables. Once that's done we don't have a lot of work during con apart from resetting rooms from time to time.
Load-out starts around 5pm on Sunday at the beginning of Closing Ceremonies, and more-or-less runs in reverse of load-in.

See [[Reserving the Truck]]
==Time Table==
{| class="wikitable"
|+
! rowspan="2" |Event
! colspan="3" |2019
! colspan="3" |2021
! rowspan="2" |Average
|-
!Start Time
!End Time
!Total
!Start Time
!End Time
!Total
|-
|Load Truck from Storage
|3:30 pm
|6:15 pm
|2:45
|3:31 pm
|5:30 pm
|1:59
|2:22
|-
|Unload Truck at Venue
|8:45 am
|10:15 am
|1:30
|9:30 am
|11:03 am
|1:33
|1:32
|-
|Load Truck from Venue
|9:56 pm
|2:07 am
|4:09
|10:32 pm
|12:16 am
|1:44
|2:56
|-
|Unload Truck at Storage
|9:34 am
|1:06 pm
|3:32
|10:26 am
|12:32 pm
|2:06
|2:49
|}
==Loading==
It is bet to have two people managing and organizing things. One in the truck and one out of the truck. When loading into the truck, the person in the truck has command. When loading into storage, the person off the truck is in command. Command meaning requesting which items are needed next. It is best to not have the two managers in the truck together.
===Thing to remember when loading the truck===
* Stanchion carts first on opposite walls.
** Misc small boxes can be stacked on the stanchion carts.
* Death carts (pipe and drape bases) either next or last.
* Stack plastic totes up to the top ratchet points.
** Typically for clear top black handles, 5 high.
** Strap the top row to the wall to prevent falling.
* Keep similar type of boxes together.
* Misc cardboard and non-totes fill the center.
* Long stock lays on top of that down the center.
* Leave room near the door for Shoji screen.
** The A-frame cork board can be used to protect the shoji screen.
** Other flat stock can be strap to it.
* In the cab
** Mirror
** Large mixer
** Flat screen TV
===Things to remember when loading storage===
*When stacking totes, heavy on bottom and light on top.
*Cash box boxes go on very back top, left
*Board games very back top, right
*Dollar store poster next to board game
* Wagon standing full upright next to shelf in back right
*Grid cubes on the floor on the back right, just in front of the wagon
*Tech cardboard under back shelf and under table
*Misc tech and cords and things in middle shelf
*Green top stacked to the ceiling on left table.
*Clear totes on floor in front of left table stacked near to the ceiling.
*Misc boxes on right shelves
*Smaller long stock between left table and shelf
*Projector screen in front of left table*Sandbags (team lift) right right bottom
*Shoji screen laying on its side in front of right shelf
*Stanchion carts carefully against the shoji screen
*Chairs can be put upside down on the black road case near the front.
*Things that expire should be near the front
**Food
**Hand sanitizer
*Things we will need before con should be at the front
**Filing cabinet front left
**Tape boxes front right
**Tabling box and button box near front right

Logistics: Load In and Load Out

2021-11-04T02:10:36Z

Sschuler: Add loading information

[[Category:Departments]][[Category:Policies]]
Logistics operates mainly at the beginning and end of con. We pick up the truck from the rental place around 3pm on Wednesday, load everything in the storage unit into it, and park it at Thomas' house overnight. Setup starts as soon as the venue will let us, typically early Thursday in recent years. We unload the truck as quickly as possible, then it goes to the arcade department for their load-in. The table vendor generally delivers the eight foot tables for the merchants in early afternoon and we have to unload their truck, but sometimes they can't deliver and we have to pick the tables up with the truck. When arcade gets back with the truck full of cabinets we may have to help them unload. Once everything is unloaded Logistics is responsible for moving everything to where it needs to go and setting up the artist alley tables. Once that's done we don't have a lot of work during con apart from resetting rooms from time to time.
Load-out starts around 5pm on Sunday at the beginning of Closing Ceremonies, and more-or-less runs in reverse of load-in.

See [[Reserving the Truck]]
==Time Table==
{| class="wikitable"
|+
! rowspan="2" |Event
! colspan="3" |2019
! colspan="3" |2021
! rowspan="2" |Average
|-
!Start Time
!End Time
!Total
!Start Time
!End Time
!Total
|-
|Load Truck from Storage
|3:30 pm
|6:15 pm
|2:45
|3:31 pm
|5:30 pm
|1:59
|2:22
|-
|Unload Truck at Venue
|8:45 am
|10:15 am
|1:30
|9:30 am
|11:03 am
|1:33
|1:32
|-
|Load Truck from Venue
|9:56 pm
|2:07 am
|4:09
|10:32 pm
|12:16 am
|1:44
|2:56
|-
|Unload Truck at Storage
|9:34 am
|1:06 pm
|3:32
|10:26 am
|12:32 pm
|2:06
|2:49
|}

==Loading==
It is bet to have two people managing and organizing things. One in the truck and one out of the truck. When loading into the truck, the person in the truck has command. When loading into storage, the person off the truck is in command. Command meaning requesting which items are needed next. It is best to not have the two managers in the truck together.

===Thing to remember when loading the truck===
* Stanchion carts first on opposite walls.
** Misc small boxes can be stacked on the stanchion carts.
* Death carts (pipe and drape bases) either next or last.
* Stack plastic totes up to the top ratchet points.
** Typically for clear top black handles, 5 high.
** Strap the top row to the wall to prevent falling.
* Keep similar type of boxes together.
* Misc cardboard and non-totes fill the center.
* Long stock lays on top of that down the center.
* Leave room near the door for Shoji screen.
** The A-frame cork board can be used to protect the shoji screen.
** Other flat stock can be strap to it.
* In the cab
** Mirror
** Large mixer
** Flat screen TV

===Things to remember when loading storage===
*When stacking totes, heave o top and light on top.
*Cash box boxes go on very back top, left
*Board games very back top, right
*Dollar store poster next to board game
* Wagon standing full upright next to shelf in back right
*Grid cubes on the floor on the back right, just in front of the wagon
*Tech cardboard under back shelf and under table
*Misc tech and cords and things in middle shelf
*Green top stacked to the ceiling on left table.
*Clear totes on floor in front of left table stacked near to the ceiling.
*Misc boxes on right shelves
*Smaller long stock between left table and shelf
*Projector screen in front of left table*Sandbags (team lift) right right bottom
*Shoji screen laying on its side in front of right shelf
*Stanchion carts carefully against the shoji screen
*Chairs can be put upside down on the black road case near the front.
*Things that expire should be near the front
**Food
**Hand sanitizer
*Things we will need before con should be at the front
**Filing cabinet front left
**Tape boxes front right
**Tabling box and button box near front right

Logistics: Load In and Load Out

2021-11-04T01:31:55Z

Sschuler: /* Time Table */ add time average

Logistics: Load In and Load Out

2021-11-04T01:28:48Z

Sschuler:

Logistics: Load In and Load Out

2021-11-04T01:28:31Z

Sschuler: Add table for logistic time table

[[Category:Departments]][[Category:Policies]]
{| class="wikitable"
|+
!Event
! colspan="3" |2019
! colspan="3" |2021
|-
!
!Start Time
!End Time
!Total
!Start Time
!End Time
!Total
|-
|Load Truck from Storage
|3:30 pm
|6:15 pm
|2:45
|3:31 pm
|5:30 pm
|1:59
|-
|Unload Truck at Venue
|8:45 am
|10:15 am
|1:30
|9:30 am
|11:03 am
|1:33
|-
|Load Truck from Venue
|9:56 pm
|2:07 am
|4:09
|10:32 pm
|12:16 am
|1:44
|-
|Unload Truck at Storage
|9:34 am
|1:06 pm
|3:32
|10:26 am
|12:32 pm
|2:06
|}
Logistics operates mainly at the beginning and end of con. We pick up the truck from the rental place around 3pm on Wednesday, load everything in the storage unit into it, and park it at Thomas' house overnight. Setup starts as soon as the venue will let us, typically early Thursday in recent years. We unload the truck as quickly as possible, then it goes to the arcade department for their load-in. The table vendor generally delivers the eight foot tables for the merchants in early afternoon and we have to unload their truck, but sometimes they can't deliver and we have to pick the tables up with the truck. When arcade gets back with the truck full of cabinets we may have to help them unload. Once everything is unloaded Logistics is responsible for moving everything to where it needs to go and setting up the artist alley tables. Once that's done we don't have a lot of work during con apart from resetting rooms from time to time.
Load-out starts around 5pm on Sunday at the beginning of Closing Ceremonies, and more-or-less runs in reverse of load-in.

See [[Reserving the Truck]]
==Time Table==

Theme

2021-10-24T00:34:08Z

Sschuler: /* SNAFU Con Annual Themes */

[[Category:Staff]][[Category:Con Info]]
==SNAFU Con Annual Themes==
*'''2010''' We have a con!
*'''2011''' Cyberpunk
*'''2012''' IN SPACE!
*'''2013''' Apocalypse / Post Apocalypse
*'''2014''' Magic
*'''2015''' Mystery
*'''2016''' Suits
*'''2017''' Multiverse
*'''2018''' Paranormal
*'''2019''' Adventure
*'''2021''' Time Travel
==Theme Choosing==
Themes are chosen at the last meeting of the year before the con. This way we can announce the theme for the following year during closing ceremonies.

All staff may suggest themes for the following year and the suggestions are voted on by the staff present at the meeting. Generally, the staff may vote on as many themes as they want (with a limit of once per theme) until the theme choice is narrowed down to just a few, and then everyone has to vote on their final choice.

Themes are disqualified if the convention has ever used it, or if a ''nearby'' convention has used it in the last 10 years or will be using it in an upcoming year (to our knowledge). Additionally, since there is a local annual SteamPunk event, Steampunk is also disqualified as an option.
===Possible Future Themes===
* Heroes vs. Villains
*Math
*Under the Sea
*Science
*Time Travel
*History
*Superheroes
*Holidays
Please feel free to add your suggestions to this list and we can use it as a jumping off point for next year's voting choices.
===Known Disqualified Themes===
* Bees (permanent chair veto)
*80's (BLFC 2014)
*"Aloha" (Kraken Con S2016)
*Camping / Great Outdoors (Kraken Con S2015)
*Celebration (Fanime 2014)
*Dystopia (BLFC 2015)
*Fallen Utopia (BLFC 2016)
*Gothic Lolita (Fanime)
*Japanese Mythology (Fanime 2015)
*Roaring 20's (BLFC 2013)
*Sports (Fanime)
*Steampunk (Local annual event)
* Kaiju (BLFC 2017)
* Musical (BLFC 2018)
* Medieval (Kraken 2018)
* Gaming (Fanime 2018)
* Tabletop Gaming (BLFC 2019)
Additionally, any theme we have had is disqualified.
==Departmental Impact==
The theme primarily affects the [[Design]] team.

[[Video Programming]] is encouraged to work within theme as much as possible but is not limited by theme.

[[Cosplay]] may have theme related awards in the masquerade.

All departments and staff are encouraged to do something theme related.

Staff Codes

2021-10-17T02:05:29Z

Sschuler: /* Codes */

==Codes==
*'''Hot Coffee''' Emergency
*'''Code Silver''' staff breakdown
*'''Code Pink''' Possible Dress Code Violation
*'''Code Green''' Creeper
*'''Code Everclear''' Drunks / Intoxication
*'''Code Yellow''' Help! Potty Emergency!
*'''In a Tunnel''' I am busy right now, find someone else to help you.
Medical Emergency: Just say "Medical Emergency"

===Hot Coffee!===
Always specify the situation and who you need. "Hot Coffee" will get everyone's attention. If you need a particular person SAY SO - "Hot Coffee in the rave room. I need Beta or Sammich in the rave room."

Once you have the people you need, CLEAR the Hot Coffee.
"Hot Coffee Clear."

If there is a "Hot Coffee" - do not use the room until the Hot Coffee is cleared!

Staff Codes

2021-10-17T01:53:42Z

Sschuler:

==Codes==
*'''Hot Coffee''' Emergency
*'''Code Silver''' staff breakdown
*'''Code Pink''' Possible Dress Code Violation
*'''Code Green''' Creeper
*'''Code Everclear''' Drunks / Intoxication
*'''Code Yellow''' Help! Potty Emergency!
Medical Emergency: Just say "Medical Emergency"

===Hot Coffee!===
Always specify the situation and who you need. "Hot Coffee" will get everyone's attention. If you need a particular person SAY SO - "Hot Coffee in the rave room. I need Beta or Sammich in the rave room."

Once you have the people you need, CLEAR the Hot Coffee.
"Hot Coffee Clear."

If there is a "Hot Coffee" - do not use the room until the Hot Coffee is cleared!

Staff Codes

2021-10-17T01:52:31Z

Sschuler:

==Codes==
*'''Hot Coffee''' Emergency
*'''Code Silver''' staff breakdown
*'''Code Pink''' Possible Dress Code Violation
*'''Code Green''' Creeper
*'''Code Everclear''' Drunks / Intoxication
*'''Code Yellow''' Help! Potty Emergency!
Medical Emergency: Just say "Medical Emergency"

===Hot Coffee!===
Always specify the situation and who you need. "Hot Coffee" will get everyone's attention. If you need a particular person SAY SO - "Hot Coffee in the rave room. I need Beta or Sammich in the rave room."

Once you have the people you need, CLEAR the Hot Coffee.
"Hot Coffee Clear."

If you hear a "Hot Coffee" - do not use the room until the Hot Coffee is cleared!

Staff Codes

2021-10-17T01:50:18Z

Sschuler: Created page with "==Codes== *'''Hot Coffee''' Emergency *'''Code Silver''' staff breakdown *'''Code Pink''' Possible Dress Code Violation *'''Code Green''' Creeper *'''Code Everclear''' Drunks..."

==Codes==

*'''Hot Coffee''' Emergency
*'''Code Silver''' staff breakdown
*'''Code Pink''' Possible Dress Code Violation
*'''Code Green''' Creeper
*'''Code Everclear''' Drunks / Intoxication
*'''Code Yellow''' Help! Potty Emergency!

Medical Emergency: Just say "Medical Emergency"

===Hot Coffee!===
Always specify the situation and who you need. "Hot Coffee" will get everyone's attention. If you need a particular person SAY SO - "Hot Coffee in the rave room. I need Beta or Sammich in the rave room. Again: " and repeat.

Once you have the people you need, CLEAR the Hot Coffee.
"Hot Coffee Clear." and repeat it.

If you hear a "Hot Coffee" - do not use the radio until the Hot Coffee is cleared!

Photography

2021-09-26T00:04:56Z

Sschuler:

[[Category:Policies]][[Category:Departments]][[Category:Staff]]
Our primary goal is to capture the attendees enjoying the convention and well as panels and events.

== Requirements ==
* Have a camera which can shoot raw
* Know how to use it
* Have the uncanny ability to be at the right place at the right time
* Shoot in Raw

== Responsibilities ==
* Photograph attendees enjoying the con
* Photograph panels and events
* Do not photograph Beta (Vice Chair)
* Follow all Staff and Con [[Policies]]
*Setup and tear down the Photo Booth
* Man the Photo Booth

==Photo Booth==
SNAFU Con has its own photo booth setup. This includes backdrop and always on CFL Lights with umbrellas.

== Tips ==
* Set your white balance
* Make sure your camera’s internal clock is set correctly and synced with other staff cameras
* Focus on the eyes
* Use the rule of third
* Think about the entire photo besides the subject
* Ask your subject to move so you can use a wall as a backdrop
* Ask your subject if you can take their picture
* Know when to break the rules (of photography, not the con)
* Go to panels/events
* Rave (could make some good long exposure shots. Maybe use a flash?)

Main Stage

2021-07-15T00:07:01Z

Sschuler: Changed Filler ideas

[[Category:Departments]][[Category:Policies]]
Main Stage crew operates during the convention. We are there to entertain and inform the audience. At no time should the stage be quiet with nothing on the projector. If there are no activities planned or going on, play some music or videos.
Main Stage crew is there to relay announcement to the convention. Announcements should be given to a person off stage, transcribed into writing, and then announced over the speakers. Some announcements do not need to be written, i.e. promote the vendor’s room before it closes in 10 minutes.
At no time should Main Stage crew touch or mess with Tech’s equipment, i.e. Speakers or projectors. The exception to this rule is unmuting microphones and other small things. When in doubt, ask tech.
== Requirements ==
*Be able to speak in front of crowds
*Know how to use a microphone
*Have the ability to get peoples attention when needed
*Interact with other Main Stage crew
== Responsibilities ==
# Assist panelist on main stage.
#*Inform people going on main stage about proper mic usage and the stage rules
# Relay important announcements
# Make sure there is something going on at all times
#*Entertain the crowd
#*If there is no crowd, get one
#*If you cannot get one, then play some music or videos
==Literal Stage==
2016: 40' Wide, 12' Deep
== Stage Rules ==
# Use stairs
# Max number of people (10-20?)
# PG (PG-13 after 10pm)
# No rough behavior
# Do not touch tech’s equipment
# Host is in control (Stage GOD)
# Tech can and will mute you if they deem it necessary.
# Only Main Stage staff and authorize personnel are allowed to use microphones.
# We have prizes!
== Filler Ideas ==
* Audience participation
** Games
*** Jan Ken Pon
*** Artist drawing competition(whiteboards)
*** Trivia
*** Ninja
** D&D (keep it PG)
** Improv games
* Videos
** AMVs
** Any approved anime (PG)
** Video game speed run
* Music
** Anime music
** Any approved music (ASCAP?)

Main Stage

2021-07-14T23:54:16Z

Sschuler: /* Stage Rules */

[[Category:Departments]][[Category:Policies]]
Main Stage crew operates during the convention. We are there to entertain and inform the audience. At no time should the stage be quiet with nothing on the projector. If there are no activities planned or going on, play some music or videos.
Main Stage crew is there to relay announcement to the convention. Announcements should be given to a person off stage, transcribed into writing, and then announced over the speakers. Some announcements do not need to be written, i.e. promote the vendor’s room before it closes in 10 minutes.
At no time should Main Stage crew touch or mess with Tech’s equipment, i.e. Speakers or projectors. The exception to this rule is unmuting microphones and other small things. When in doubt, ask tech.

== Requirements ==
*Be able to speak in front of crowds
*Know how to use a microphone
*Have the ability to get peoples attention when needed
*Interact with other Main Stage crew

== Responsibilities ==
# Assist panelist on main stage.
#*Inform people going on main stage about proper mic usage and the stage rules
# Relay important announcements
# Make sure there is something going on at all times
#*Entertain the crowd
#*If there is no crowd, get one
#*If you cannot get one, then play some music or videos

==Literal Stage==
2016: 40' Wide, 12' Deep

== Stage Rules ==
# Use stairs
# Max number of people (10-20?)
# PG (PG-13 after 10pm)
# No rough behavior
# Do not touch tech’s equipment
# Host is in control (Stage GOD)
# Tech can and will mute you if they deem it necessary.
# Only Main Stage staff and authorize personnel are allowed to use microphones.
# We have prizes!

== Filler Ideas ==
# Jan Ken Pon
# List of Jokes
# Skits
# Songs
# Hold Music
# Speed run videos
# Golden eye
# Monty Python Cartoons
# Anime Soul Train
# Benny Hills have eyes
# WORDWANG
# Numberwang
# *Wang

Main Stage

2021-07-14T23:52:53Z

Sschuler: /* Requirements */

[[Category:Departments]][[Category:Policies]]
Main Stage crew operates during the convention. We are there to entertain and inform the audience. At no time should the stage be quiet with nothing on the projector. If there are no activities planned or going on, play some music or videos.
Main Stage crew is there to relay announcement to the convention. Announcements should be given to a person off stage, transcribed into writing, and then announced over the speakers. Some announcements do not need to be written, i.e. promote the vendor’s room before it closes in 10 minutes.
At no time should Main Stage crew touch or mess with Tech’s equipment, i.e. Speakers or projectors. The exception to this rule is unmuting microphones and other small things. When in doubt, ask tech.

== Requirements ==
*Be able to speak in front of crowds
*Know how to use a microphone
*Have the ability to get peoples attention when needed
*Interact with other Main Stage crew

== Responsibilities ==
# Assist panelist on main stage.
#*Inform people going on main stage about proper mic usage and the stage rules
# Relay important announcements
# Make sure there is something going on at all times
#*Entertain the crowd
#*If there is no crowd, get one
#*If you cannot get one, then play some music or videos

==Literal Stage==
2016: 40' Wide, 12' Deep

== Stage Rules ==
# Use stairs
# Set number of people (10-20?)
# PG-13
# No rough behavior
# Do not touch tech’s equipment
# Host is in control (Stage GOD)
# Only Main Stage staff and authorize personnel are allowed to use microphones.
# We have prizes!

== Filler Ideas ==
# Jan Ken Pon
# List of Jokes
# Skits
# Songs
# Hold Music
# Speed run videos
# Golden eye
# Monty Python Cartoons
# Anime Soul Train
# Benny Hills have eyes
# WORDWANG
# Numberwang
# *Wang

Main Stage

2021-07-14T23:52:35Z

Sschuler: /* Responsibilities */ Format as list

[[Category:Departments]][[Category:Policies]]
Main Stage crew operates during the convention. We are there to entertain and inform the audience. At no time should the stage be quiet with nothing on the projector. If there are no activities planned or going on, play some music or videos.
Main Stage crew is there to relay announcement to the convention. Announcements should be given to a person off stage, transcribed into writing, and then announced over the speakers. Some announcements do not need to be written, i.e. promote the vendor’s room before it closes in 10 minutes.
At no time should Main Stage crew touch or mess with Tech’s equipment, i.e. Speakers or projectors. The exception to this rule is unmuting microphones and other small things. When in doubt, ask tech.

== Requirements ==
Be able to speak in front of crowds
Know how to use a microphone
Have the ability to get peoples attention when needed
Interact with other Main Stage crew

== Responsibilities ==
# Assist panelist on main stage.
#*Inform people going on main stage about proper mic usage and the stage rules
# Relay important announcements
# Make sure there is something going on at all times
#*Entertain the crowd
#*If there is no crowd, get one
#*If you cannot get one, then play some music or videos

==Literal Stage==
2016: 40' Wide, 12' Deep

== Stage Rules ==
# Use stairs
# Set number of people (10-20?)
# PG-13
# No rough behavior
# Do not touch tech’s equipment
# Host is in control (Stage GOD)
# Only Main Stage staff and authorize personnel are allowed to use microphones.
# We have prizes!

== Filler Ideas ==
# Jan Ken Pon
# List of Jokes
# Skits
# Songs
# Hold Music
# Speed run videos
# Golden eye
# Monty Python Cartoons
# Anime Soul Train
# Benny Hills have eyes
# WORDWANG
# Numberwang
# *Wang

Video Programming

2021-07-05T21:23:17Z

Sschuler: /* Example Screener Permission Email 2021 */

[[Category:Procedures]][[Category:Policies]][[Category:Departments]][[Category:History]]
All video the convention shows is licensed in the US. We receive permission from those licensors to show the video during the convention.
== Basic Procedure ==
# Develop a list of Anime we might want to run. Overreach on this, we have a lot of time to fill and permissions can be denied or ignored.
# Determine what companies own the anime on the list.
# Reach out to each company for permissions for the list of anime (this includes the hentai list).
# Poke companies until we have final decisions on what we can and can't show.
# Develop the schedule for the year based on what we do have permissions for.
# Using the VP drives, put together MKV files of schedule blocks for minions to run. (Rarely happens)
# Make sure everything runs smoothly during con.
=== Step 1 – Develop a List of Anime ===
Until June/July, the Video Programming Department will need to collect a list of anime they want to ask permissions for. We need anime within our theme, popular anime, and new anime. VP can add in whatever else anyone wants to add (personal favorites, etc). Keep in mind you have 3 days and two rooms to fill, plus some time on main stage - so you need a lot (last estimate was approximately 150 hours).

A great thing to do is post on our social media asking for suggestions. Ask our Social Media team to make your posts.

The reason it pushes into July is because we tend to do Hentai in July, so after Hentai is when the final permission requests go out. You can start requesting permissions before this, but you shouldn't really send out any requests before mid-June. Several main-stream anime companies have smaller companies they own which license the hentai, so it’s all one email to get permission. For example, I think Critical Mass is the same as RightStuf. Some companies shouldn't be reached out to sooner than 1 month before the convention, and others need several months of notice.

FYI – Google Docs is a GREAT way to develop a list because it allows several people to work on the document all at one time. Some people can be adding to the list while others are looking up licensers, while others still are looking up rating info, episode counts, etc.
=== Step 2 – Find the Licensing Company ===
Once you have that list, you need to organize it by who licenses it (Funimation, Right Stuf, etc.), and send each list to the companies to ask for permissions. I've always used Anime News Network in the past, but with ADV going under, their database doesn't seem to be up to date anymore. They are still a great resource, but RightStuf has a search engine which will most clearly figure out who owns what, and what else they own.

'''Here is our list of [[Video_Distributors]] and how we contact them.'''

'''Read this really useful link on how to request permissions. It includes some contact info which may or may not be accurate.
[http://www.rightstuf.com/ubbthreads/ubbthreads.php/topics/815/]'''

While you are figuring out who owns what, look at other things they also license and add to your list. Try to look for newer releases over old ones unless you have a reason or a personal preference to the older items.
=== Step 3 – Ask Permission ===
Some companies require 3 months out to get screeners. Keep this in mind when determining when to contact them.
=== Step 4 – Poke the Company ===
After your first email, most likely no one will get back to you, or you'll only get automated responses. Some will ask for more information or send you a contract to sign, but this seems to be a game of poking the company. If no one gets back within a week or two, resend the email and state that you sent it on X date. In 2012 it took 3 of us to get a hold of Funimation. They had something go wrong in their email system and we FINALLY got them by posting to their forum.

If you don't receive responses within a couple of weeks, get creative. Look for phone numbers, fan forums, a facebook page. . . anything. (Thomas once called the CEO of Bandai. He was nice but not super helpful.)
=== Step 5 – Schedule the Anime ===
Once we have a list of anime we have permissions for (hopefully by September sometime), then the scheduling begins. Scheduling video is pretty much up to the VP dept. The video room can be scheduled completely, but you will need to wait for the panels and main stage to be scheduled before you can fill in what we need in between. Don't do it too early, programming will pretty much tell you when they're good to be filled.
=== Step 6 – Make the MKVs ===
Before con, as possible, the VPD will need to have all the video on hard drives (we provide them; we already own them). Keep in mind that we will still need a disc on site to show some of the anime. Part of the terms from some companies is that we only show their anime from a licensed disc. Additionally, any anime provided by Crunchy Roll needs to be streamed from Crunchy Roll.

In theory, we like to have MKV blocks which don't list the anime in the title, just the time. Make a 4 hour block and it's like "Video Main, Saturday, 12pm – 4pm.mkv" and there will be no question what needs to run when. We don't want super-long blocks because if it starts late then it will be off all day. We've determined that separate anime often won't group into an MKV very well, but rips from the same DVD will group fine. Filler can be added to the end of a block to fill the time slot so the volunteer watching the equip doesn't have to hunt for filler. Also after blocks are good spots for sponsor commercials if we ever have any.

We've never had the block thing work, though, so really, we just muddle through as best we can.
=== Step 7 – Make Sure Everything Runs ===
At-Con VP and VP minions will need to make sure the anime is running on time and that any volunteers know what to do to keep the video running. VP does not need to be watching the rooms the entire time but the equipment should never be left alone.
=== Fansubs ===
The convention is willing to show fansubs which are not licensed in the US only if one of the following occurs:
* We do not have permission for enough US-licensed anime to fill our schedule.
* We have permission from the Japanese copyright holder to show the fansubs.
As of this writing, we have not shown fansubs as part of our video programming.

'''The convention will never show anime (fansubbed or otherwise) which is licensed in the US without permission from the licensor.'''

If we write Japan and ask permission, we could get it and then there would be no more gray area.
== Example Screener Permission Email 2021==
Hello,

My name is Samuel Schuler. I am helping run Sierra Nevada Anime Fans Unite Convention (SNAFU CON). The convention will be taking place October 29th - October 31st, 2021 this year. I am currently working on scheduling of our video rooms and I am emailing to ask for screening permissions. At this time, we do not have any specific titles in mind. We are willing to work with what ever you can offer us. We ideally would like a few titles relating to our theme, "Time Travel," but are not limiting our showing to only the theme.

The information for our Con is as follows:

Description: We are an all ages anime and gaming convention in the Reno/Lake Tahoe area of Nevada. We run continuously from Friday to Sunday (55 hours).The theme this year is “Time Travel.”

Location: The Grand Sierra Resort & Casino
2500 E. Second Street
Reno, NV 89595

Dates: October 29th through October 31st, 2021. Official start date is October 29th, but we do have a “day zero” on the 28th and intend to have a video running in our registration pickup room.

Attendance: We had approximately 2200 attendees at our last convention in 2019. We are an all ages convention.

Screeners: Please send any screeners or prize support to: [CONVENTION ADDRESS]

Logos: We have a printed convention booklet and a website. Our site supports a logo on each page at a maximum width of 140px (variable height), and a separate sponsor page for banners at a maximum size of 700x200px. If you would like a logo or ad in our convention booklet, please let us know so we can send you our specs.

Access: The video rooms are open and badges are not checked. Anyone may enter or leave the video room at any time. It is against con policy to record video or take any pictures in the video rooms, which is enforced by staff in the room.

We would appreciate a response before August 27st, 2021.

Thank you for your time and we look forward to showing some of your excellent anime at the convention.

Thank you,

Samuel Schuler

Head of Programming

Sierra Nevada Anime Fans Unite!

http://snafucon.com/

==See Also==
=== [[Screeners|Screener]] Discs ===
The convention owns some screeners and our staff supply the rest. [[Screeners|See the List]]
===[[Video Distributors]] ===
See the entry for [[Video Distributors]]
== Defense Against the Dark Arts ==
In 2010, Aaron, a friend of a high-level staff member, was given the position of Video Programming Director. At the last minute when we checked on his progress he told us that he had no idea what he was doing and stepped down. The chairs had to fill in his role right before the convention.

In 2011, Max, another friend of a different high-level staff member, offered to take up the position of VPD. He also told us that he had no idea what he was doing. When he was given instructions he told the convention that since we knew what we were doing we obviously didn't need him and he stepped down, leaving us again to handle the role. The day of the convention itself, Tori (A.K.A. Girly), another friend, received a field promotion and took on the VP department. She did wonderfully at taking our schedule and making sure the anime ran where and when it was supposed to. She impressed several people and was named VPD.

In 2012 Tori managed to do the pre-con job acceptably with frequent prodding from the chairs. She imploded during the con itself and has not come back to the convention since.

In 2013, Nikki, a new staff member in the programming department, took up the responsibilities of VP without taking on the title. She was assisted by [[User:Rjohann|Ryan]], the head of [[Programming]].

In 2014 Nikki continued to do a wonderful job handling video. Her official position is general programming staff.

2015 was Nikki's last year handling video and staffing. We miss her.

2016-2018 have been handled by multiple staff members from different departments. Thank you to those who have stepped up and ensured that we continue to have video to run.

Video Programming

2021-07-05T21:22:44Z

Sschuler: Add example email

[[Category:Procedures]][[Category:Policies]][[Category:Departments]][[Category:History]]
All video the convention shows is licensed in the US. We receive permission from those licensors to show the video during the convention.

== Basic Procedure ==
# Develop a list of Anime we might want to run. Overreach on this, we have a lot of time to fill and permissions can be denied or ignored.
# Determine what companies own the anime on the list.
# Reach out to each company for permissions for the list of anime (this includes the hentai list).
# Poke companies until we have final decisions on what we can and can't show.
# Develop the schedule for the year based on what we do have permissions for.
# Using the VP drives, put together MKV files of schedule blocks for minions to run. (Rarely happens)
# Make sure everything runs smoothly during con.

=== Step 1 – Develop a List of Anime ===
Until June/July, the Video Programming Department will need to collect a list of anime they want to ask permissions for. We need anime within our theme, popular anime, and new anime. VP can add in whatever else anyone wants to add (personal favorites, etc). Keep in mind you have 3 days and two rooms to fill, plus some time on main stage - so you need a lot (last estimate was approximately 150 hours).

A great thing to do is post on our social media asking for suggestions. Ask our Social Media team to make your posts.

The reason it pushes into July is because we tend to do Hentai in July, so after Hentai is when the final permission requests go out. You can start requesting permissions before this, but you shouldn't really send out any requests before mid-June. Several main-stream anime companies have smaller companies they own which license the hentai, so it’s all one email to get permission. For example, I think Critical Mass is the same as RightStuf. Some companies shouldn't be reached out to sooner than 1 month before the convention, and others need several months of notice.

FYI – Google Docs is a GREAT way to develop a list because it allows several people to work on the document all at one time. Some people can be adding to the list while others are looking up licensers, while others still are looking up rating info, episode counts, etc.

=== Step 2 – Find the Licensing Company ===
Once you have that list, you need to organize it by who licenses it (Funimation, Right Stuf, etc.), and send each list to the companies to ask for permissions. I've always used Anime News Network in the past, but with ADV going under, their database doesn't seem to be up to date anymore. They are still a great resource, but RightStuf has a search engine which will most clearly figure out who owns what, and what else they own.

'''Here is our list of [[Video_Distributors]] and how we contact them.'''

'''Read this really useful link on how to request permissions. It includes some contact info which may or may not be accurate.
[http://www.rightstuf.com/ubbthreads/ubbthreads.php/topics/815/]'''

While you are figuring out who owns what, look at other things they also license and add to your list. Try to look for newer releases over old ones unless you have a reason or a personal preference to the older items.

=== Step 3 – Ask Permission ===
Some companies require 3 months out to get screeners. Keep this in mind when determining when to contact them.

=== Step 4 – Poke the Company ===
After your first email, most likely no one will get back to you, or you'll only get automated responses. Some will ask for more information or send you a contract to sign, but this seems to be a game of poking the company. If no one gets back within a week or two, resend the email and state that you sent it on X date. In 2012 it took 3 of us to get a hold of Funimation. They had something go wrong in their email system and we FINALLY got them by posting to their forum.

If you don't receive responses within a couple of weeks, get creative. Look for phone numbers, fan forums, a facebook page. . . anything. (Thomas once called the CEO of Bandai. He was nice but not super helpful.)

=== Step 5 – Schedule the Anime ===
Once we have a list of anime we have permissions for (hopefully by September sometime), then the scheduling begins. Scheduling video is pretty much up to the VP dept. The video room can be scheduled completely, but you will need to wait for the panels and main stage to be scheduled before you can fill in what we need in between. Don't do it too early, programming will pretty much tell you when they're good to be filled.

=== Step 6 – Make the MKVs ===
Before con, as possible, the VPD will need to have all the video on hard drives (we provide them; we already own them). Keep in mind that we will still need a disc on site to show some of the anime. Part of the terms from some companies is that we only show their anime from a licensed disc. Additionally, any anime provided by Crunchy Roll needs to be streamed from Crunchy Roll.

In theory, we like to have MKV blocks which don't list the anime in the title, just the time. Make a 4 hour block and it's like "Video Main, Saturday, 12pm – 4pm.mkv" and there will be no question what needs to run when. We don't want super-long blocks because if it starts late then it will be off all day. We've determined that separate anime often won't group into an MKV very well, but rips from the same DVD will group fine. Filler can be added to the end of a block to fill the time slot so the volunteer watching the equip doesn't have to hunt for filler. Also after blocks are good spots for sponsor commercials if we ever have any.

We've never had the block thing work, though, so really, we just muddle through as best we can.

=== Step 7 – Make Sure Everything Runs ===
At-Con VP and VP minions will need to make sure the anime is running on time and that any volunteers know what to do to keep the video running. VP does not need to be watching the rooms the entire time but the equipment should never be left alone.

=== Fansubs ===
The convention is willing to show fansubs which are not licensed in the US only if one of the following occurs:
* We do not have permission for enough US-licensed anime to fill our schedule.
* We have permission from the Japanese copyright holder to show the fansubs.

As of this writing, we have not shown fansubs as part of our video programming.

'''The convention will never show anime (fansubbed or otherwise) which is licensed in the US without permission from the licensor.'''

If we write Japan and ask permission, we could get it and then there would be no more gray area.

== Example Screener Permission Email 2021==
Hello,

My name is Samuel Schuler. I am helping run Sierra Nevada Anime Fans Unite Convention (SNAFU CON). The convention will be taking place October 29th - October 31st, 2021 this year. I am currently working on scheduling of our video rooms and I am emailing to ask for screening permissions. At this time, we do not have any specific titles in mind. We are willing to work with what ever you can offer us. We ideally would like a few titles relating to our theme, "Time Travel," but are not limiting our showing to only the theme.

The information for our Con is as follows:

Description: We are an all ages anime and gaming convention in the Reno/Lake Tahoe area of Nevada. We run continuously from Friday to Sunday (55 hours).The theme this year is “Time Travel.”

Location: The Grand Sierra Resort & Casino
2500 E. Second Street
Reno, NV 89595

Dates: October 29th through October 31st, 2021. Official start date is October 29th, but we do have a “day zero” on the 28th and intend to have a video running in our registration pickup room.

Attendance: We had approximately 2200 attendees at our last convention in 2019. We are an all ages convention.

Screeners: Please send any screeners or prize support to: [CONVENTION ADDRESS]

Logos: We have a printed convention booklet and a website. Our site supports a logo on each page at a maximum width of 140px (variable height), and a separate sponsor page for banners at a maximum size of 700x200px. If you would like a logo or ad in our convention booklet, please let us know so we can send you our specs.

Access: The video rooms are open and badges are not checked. Anyone may enter or leave the video room at any time. It is against con policy to record video or take any pictures in the video rooms, which is enforced by staff in the room.

We would appreciate a response before August 27st, 2021.

Thank you for your time and we look forward to showing some of your excellent anime at the convention.

Thank you,
Samuel Schuler
Head of Programming
Sierra Nevada Anime Fans Unite!
http://snafucon.com/

==See Also==
=== [[Screeners|Screener]] Discs ===
The convention owns some screeners and our staff supply the rest. [[Screeners|See the List]]

===[[Video Distributors]] ===
See the entry for [[Video Distributors]]

== Defense Against the Dark Arts ==

In 2010, Aaron, a friend of a high-level staff member, was given the position of Video Programming Director. At the last minute when we checked on his progress he told us that he had no idea what he was doing and stepped down. The chairs had to fill in his role right before the convention.

In 2011, Max, another friend of a different high-level staff member, offered to take up the position of VPD. He also told us that he had no idea what he was doing. When he was given instructions he told the convention that since we knew what we were doing we obviously didn't need him and he stepped down, leaving us again to handle the role. The day of the convention itself, Tori (A.K.A. Girly), another friend, received a field promotion and took on the VP department. She did wonderfully at taking our schedule and making sure the anime ran where and when it was supposed to. She impressed several people and was named VPD.

In 2012 Tori managed to do the pre-con job acceptably with frequent prodding from the chairs. She imploded during the con itself and has not come back to the convention since.


In 2013, Nikki, a new staff member in the programming department, took up the responsibilities of VP without taking on the title. She was assisted by [[User:Rjohann|Ryan]], the head of [[Programming]].

In 2014 Nikki continued to do a wonderful job handling video. Her official position is general programming staff.

2015 was Nikki's last year handling video and staffing. We miss her.

2016-2018 have been handled by multiple staff members from different departments. Thank you to those who have stepped up and ensured that we continue to have video to run.

Staff Allocation

2021-07-05T20:43:59Z

Sschuler: Added Cosplay

Current staff allocations as of 2021-07-05.
{| class="wikitable"
|+
!Task Name
!Pre/Post Con
!Optional
!Minimum Staff
!Ideal Staff
!Current Allocated
|-
|Contracts
|Pre
|
|1
|2
|
|-
|Cosplay - Masquerade/Constest
|
|
|1
|4
|
|-
|Cosplay - Meet ups
|
|
|1
|2
|
|-
|Cosplay - Panels/Cosplay Chess
|
|
|1
|?
|
|-
|Cosplay - Repair
|
|
|1
|4
|
|-
|Dance - Rave
|
|
|1
|1
|1
|-
|Dance - Ballroom
|
|Yes
|0
|1
|
|-
|Gaming - Arcade
|
|
|?
|?
|4
|-
|Gaming - Console
|
|
|?
|?
|3
|-
|Gaming - PC
|
|Yes
|?
|?
|
|-
|Gaming - Tabletop
|
|
|?
|?
|1
|-
|Gaming - CCG
|
|
|?
|?
|
|-
|Guest - Booking
|Pre
|
|1
|2-3 Dedicated
or 5+ Backup
|2
|-
|Guest - Liaison
|
|Shouldn't be, but is
|1
|3, up to 1 per guest
|
|-
|Hospitality - Info Desk
|
|
|0, utilizing existing desk
|4
|
|-
|HR - Chair Support
|
|Shouldn't be, but is
|0
|6
|(2?)
|-
|HR - Volunteers
|
|
|2
|4
|1
|-
|HR - Staff Support
|
|
|1
|4-6
|
|-
|IT
|
|
|1
|1
|1
|-
|Logistic - Acquisitions
|Pre
|
|1
|1
|
|-
|Logistic - Prep/Inventory
|Pre
|
|3
|10
|3
|-
|Logistics - Set up
|Pre
|
|As many as we can get
|20
|3
|-
|Logistics - At Con
|
|
|1
|2
|2
|-
|Logistics - Strike
|Post
|
|As many as we can get
|30
|2
|-
|Logistics - Monday
|Post
|
|As many as we can get
|10+
|3
|-
|Manga Library
|
|Yes
|2
|2
|2
|-
|Marketing - Con Outreach
|Pre
|Not usually, but pandemic
|2
|6
|
|-
|Marketing - Design (Graphics)
|Pre
|
|2
|3 working with the file
|3
|-
|Marketing - Photography
|
|Painfully, but yes
|1
|3-5
|
|-
|Marketing - Press
|
|
|1
|1-3
|
|-
|Marketing - Social Media
|Pre
|
|1
|4-8
|
|-
|Marketing - Social Media (at con)
|
|Yes, if we schedule post pre-con
|1
|4
|
|-
|Marketing - Sponsorships/Company Outreach
|Pre
|Yes
|0
|2
|
|-
|Marketing - Street Team/Flier Pusher
|
|Shouldn't be, but is
|As many as we can get
|8-10
|
|-
|Merchants - Artist Alley
|Pre con and at con
|
|3
|5
|4
|-
|Merchants - Club/Org
|Pre
|
|0
|1
|2
|-
|Merchants - Swap Meet
|
|
|1
|2
|2
|-
|Merchants - Vendors (including gaming)
|
|
|1
|2-4 (mainly around closing)
|1
|-
|Philanthropy
|Pre con and at con
|
|1
|1
|
|-
|Programming - Scheduling
|Pre
|
|1
|2-3
|
|-
|Programming - Video Permission/Scheduling
|Pre
|
|1
|3-ish
|
|-
|Programming - Hentai
|Some pre con work
|
|1
|3
|1
|-
|Programming - Karaoke
|
|Yes, but try to avoid it
|1
|3
|
|-
|Programming - Main Stage
|
|
|1
|5
|
|-
|Programming - Panels
(soliciting panelist, dealing with questions, check-in, room counts?)
|Some pre con work
|
|1
|3-5
|
|-
|Programming - Video
|
|
|1
|3-5
|
|-
|Registration - Pre con prep
(RT ticket, Badge pre-printing)
|Pre
|
|2
|5
|4
|-
|Registration - Cashiers
|
|
|2
|4-6
|
|-
|Registration - Line Control
|
|
|1 (Usually handled by volunteers)
|2 at a time
|
|-
|Registration - Runners
|
|
|2
|2
|
|-
|Rovers - Badge Checkers/Door Watching
|
|
|2
|6+
|
|-
|Rovers - Infodesk
|
| colspan="3" |See hospitality, rovers usually covers this
|1
|-
|Rovers - Fire handling
|
|
|2
|10
|
|-
|Rovers - Peace Bonding
|
|
|1
|2-4
|
|-
|Rovers - Roving
|
|Painfully, but yes
|0
|2-4
|
|-
|Tech - Set up and purchase requests
|Pre
|
|2
|3-4
|
|-
|Tech - At Con
|
|
|4 (Enough to cover main stage at all times
plus resetting rooms)
|8-10
|1
|-
|Tech - Events
|
|
|1
|2-3
|
|-
|Tech - Strike
|Post
|
|2
|3-4
|
|-
|Theme - Pre Con (Planning, Purchasing, Decorating)
|Pre
|
|1
|4-6
|
|-
|Theme - Quest Table
|
|Maybe
|4
|6-10
|
|-
|Theme - At Con
|
|Yes
|0
|2+
|1
|-
|Venue - Contracting
|Pre
|
|1
|1 dedicated staffer,
or 3 sharing
|
|-
|Venue - Venue Liaison
|
|
|1
|1 dedicated staffer,
or 5 sharing
|
|-
|Website - Bacon Developer
|
|
|2
|All the developers
|4
|-
|Website - Copy Editor
|
|
|1
|All staff reviewing sections
|
|-
|Website - Discord Moderator
|
|Yes
|
|
|
|}

Staff Allocation

2021-07-05T20:14:42Z

Sschuler: Added staff numbers and collaborated with beta to make better

Current staff allocations as of 2021-07-05.
{| class="wikitable"
|+
!Task Name
!Pre/Post Con
!Optional
!Minimum Staff
!Ideal Staff
!Current Allocated
|-
|Contracts
|Pre
|
|1
|2
|
|-
|Dance - Rave
|
|
|1
|1
|1
|-
|Dance - Ballroom
|
|Yes
|0
|1
|
|-
|Gaming - Arcade
|
|
|?
|?
|4
|-
|Gaming - Console
|
|
|?
|?
|3
|-
|Gaming - PC
|
|Yes
|?
|?
|
|-
|Gaming - Tabletop
|
|
|?
|?
|1
|-
|Gaming - CCG
|
|
|?
|?
|
|-
|Guest - Booking
|Pre
|
|1
|2-3 Dedicated

or 5+ Backup
|2
|-
|Guest - Liaison
|
|Shouldn't be, but is
|1
|3, up to 1 per guest
|
|-
|Hospitality - Info Desk
|
|
|0, utilizing existing desk
|4
|
|-
|HR - Chair Support
|
|Shouldn't be, but is
|0
|6
|(2?)
|-
|HR - Volunteers
|
|
|2
|4
|1
|-
|HR - Staff Support
|
|
|1
|4-6
|
|-
|IT
|
|
|1
|1
|1
|-
|Logistic - Acquisitions
|Pre
|
|1
|1
|
|-
|Logistic - Prep/Inventory
|Pre
|
|3
|10
|3
|-
|Logistics - Set up
|Pre
|
|As many as we can get
|20
|3
|-
|Logistics - At Con
|
|
|1
|2
|2
|-
|Logistics - Strike
|Post
|
|As many as we can get
|30
|2
|-
|Logistics - Monday
|Post
|
|As many as we can get
|10+
|3
|-
|Manga Library
|
|Yes
|2
|2
|2
|-
|Marketing - Con Outreach
|Pre
|Not usually, but pandemic
|2
|6
|
|-
|Marketing - Design (Graphics)
|Pre
|
|2
|3 working with the file
|3
|-
|Marketing - Photography
|
|Painfully, but yes
|1
|3-5
|
|-
|Marketing - Press
|
|
|1
|1-3
|
|-
|Marketing - Social Media
|Pre
|
|1
|4-8
|
|-
|Marketing - Social Media (at con)
|
|Yes, if we schedule post pre-con
|1
|4
|
|-
|Marketing - Sponsorships/Company Outreach
|Pre
|Yes
|0
|2
|
|-
|Marketing - Street Team/Flier Pusher
|
|Shouldn't be, but is
|As many as we can get
|8-10
|
|-
|Merchants - Artist Alley
|Pre con and at con
|
|3
|5
|4
|-
|Merchants - Club/Org
|Pre
|
|0
|1
|2
|-
|Merchants - Swap Meet
|
|
|1
|2
|2
|-
|Merchants - Vendors (including gaming)
|
|
|1
|2-4 (mainly around closing)
|1
|-
|Philanthropy
|Pre con and at con
|
|1
|1
|
|-
|Programming - Scheduling
|Pre
|
|1
|2-3
|
|-
|Programming - Video Permission/Scheduling
|Pre
|
|1
|3-ish
|
|-
|Programming - Hentai
|Some pre con work
|
|1
|3
|1
|-
|Programming - Karaoke
|
|Yes, but try to avoid it
|1
|3
|
|-
|Programming - Main Stage
|
|
|1
|5
|
|-
|Programming - Panels
(soliciting panelist, dealing with questions, check-in, room counts?)
|Some pre con work
|
|1
|3-5
|
|-
|Programming - Video
|
|
|1
|3-5
|
|-
|Registration - Pre con prep
(RT ticket, Badge pre-printing)
|Pre
|
|2
|5
|4
|-
|Registration - Cashiers
|
|
|2
|4-6
|
|-
|Registration - Line Control
|
|
|1 (Usually handled by volunteers)
|2 at a time
|
|-
|Registration - Runners
|
|
|2
|2
|
|-
|Rovers - Badge Checkers/Door Watching
|
|
|2
|6+
|
|-
|Rovers - Infodesk
|
| colspan="3" |See hospitality, rovers usually covers this
|1
|-
|Rovers - Fire handling
|
|
|2
|10
|
|-
|Rovers - Peace Bonding
|
|
|1
|2-4
|
|-
|Rovers - Roving
|
|Painfully, but yes
|0
|2-4
|
|-
|Tech - Set up and purchase requests
|Pre
|
|2
|3-4
|
|-
|Tech - At Con
|
|
|4 (Enough to cover main stage at all times
plus resetting rooms)
|8-10
|1
|-
|Tech - Events
|
|
|1
|2-3
|
|-
|Tech - Strike
|Post
|
|2
|3-4
|
|-
|Theme - Pre Con (Planning, Purchasing, Decorating)
|Pre
|
|1
|4-6
|
|-
|Theme - Quest Table
|
|Maybe
|4
|6-10
|
|-
|Theme - At Con
|
|Yes
|0
|2+
|1
|-
|Venue - Contracting
|Pre
|
|1
|1 dedicated staffer,

or 3 sharing
|
|-
|Venue - Venue Liaison
|
|
|1
|1 dedicated staffer,

or 5 sharing
|
|-
|Website - Bacon Developer
|
|
|2
|All the developers
|4
|-
|Website - Copy Editor
|
|
|1
|All staff reviewing sections
|
|-
|Website - Discord Moderator
|
|Yes
|
|
|
|}

Staff Allocation

2021-07-05T18:56:39Z

Sschuler: Started page

Current staff allocations as of 2021-07-05.
{| class="wikitable"
|+
!Task Name
!Pre/Post Con
!Minimum Staff
!Ideal Staff
!Current Allocated
|-
|Contracts
|X
|1
|
|
|-
|Dance - Rave
|
|1
|1
|1
|-
|Dance - Ballroom
|
|0
|1
|0
|-
|Gaming - Arcade
|
|
|
|4
|-
|Gaming - Console
|
|
|
|3
|-
|Gaming - PC
|
|
|
|
|-
|Gaming - Tabletop
|
|
|
|1
|-
|Gaming - CCG
|
|
|
|
|-
|Guest Booking
|X
|
|
|2
|-
|Guest Liaison
|
|
|
|
|-
|Hospitality - Info Desk
|
|
|
|
|-
|HR - Chair Support
|
|0
|
|
|-
|HR - Volunteers
|
|
|
|1
|-
|IT
|
|
|
|1
|-
|Logistic - Acquisitions
|X
|
|
|
|-
|Logistic - Prep
|X
|
|
|3
|-
|Logistics - Set up
|X
|
|
|3
|-
|Logistics - At Con
|
|
|
|2
|-
|Logistics - Strike
|X
|
|
|2
|-
|Logistics - Monday
|X
|
|
|3
|-
|Manga Library
|
|
|
|2
|-
|Marketing - Con Outreach
|X
|
|
|
|-
|Marketing - Design
|X
|
|
|3
|-
|Marketing - Photography
|
|
|
|
|-
|Marketing - Press
|
|
|
|
|-
|Marketing - Social Media
|X
|
|
|
|-
|Marketing - Social Media (at con)
|
|
|
|
|-
|Marketing - Sponsorships/Company Outreach
|X
|
|
|
|-
|Merchants - Artist Alley
|
|
|
|4
|-
|Merchants - Club/Org/Guest Tables
|
|
|
|2
|-
|Merchants - Gaming
|
|
|
|
|-
|Merchants - Swap Meet
|
|
|
|2
|-
|Merchants - Vendors
|
|
|
|1
|-
|Philanthropy
|1/2
|
|
|
|-
|Programming - Scheduling
|X
|
|
|
|-
|Programming - Video Scheduling
|X
|
|
|
|-
|Programming - Hentai
|
|
|
|1
|-
|Programming - Karaoke
|
|
|
|
|-
|Programming - Main Stage
|
|
|
|
|-
|Programming - Panels
|
|
|
|
|-
|Registration
|
|
|
|4
|-
|Rovers
|
|
|
|1
|-
|Tech - Set up
|X
|
|
|
|-
|Tech - At Con
|
|
|
|1
|-
|Tech - Events
|
|
|
|
|-
|Tech - Strike
|X
|
|
|
|-
|Theme - Decor
|X
|
|
|
|-
|Theme - At Con
|
|
|
|1
|-
|Venue
|
|
|
|
|-
|Website - Bacon Developer
|
|
|
|4
|-
|Website - Copy Editor
|
|
|
|
|}

Design

2021-04-19T03:09:16Z

Sschuler: Add a link to the New Artist Primer

[[Category:Departments]][[Category:Policies]]
== Graphics Team ==
The graphics team is responsible for creating marketing material for con as well as badge designs and the con book. We take the submitted artwork and use it to create our designs.

If you are new to the Graphics Team, check out the [[New Artist Primer]].

== Requirements ==
*Experience with Adobe Photoshop, Illustrator, and/or InDesign
*Accepting to critiques and changes to your work
*Have access to the internet and Dropbox
*Have regular access to necessary Adobe software (preferably on a personal computer, but if you use your school's computer that's fine as long as you can access it regularly)

== Responsibilities ==
*Create/Develop/Refine badge, fliers, and con book designs in a timely manner
*Review and suggest changes to other piece marketing material
*Make changes to work that is not yours and save it as another revision file
*Use submitted artwork in your design
*Save files to Drop Box (including work in progress)

==File Sharing==
All members of the graphics team must be shared on the 'snafucon art & graphics' Dropbox folder. All team members must join the company Bitrix24 account so that they have access to old archived art and graphics.

Current and working files are kept on Dropbox. Old files are kept in Bitrix24 for archival and sharing. Unfortunately, Bitrix24 desktop sync is not as robust, or fast, or reliable as Dropbox, so we use Dropbox as our work space and as soon as a file is no longer needed in Dropbox, we move it out.

We previously kept old art in Evernote, and much of it still lives there. Over time the Evernote art and graphics will all move to Bitrix24.

==Naming Convention==
Files which are modified by team members must include Rev and initials. This helps keep things straight in the file history.

Example:
*2015_Flier_Rev_1_RP.psd
*2015_Flier_Rev_2_SS.psd
*2015_Flier_Rev_3_MD.psd
*2015_Flier_Rev_4_SS.psd
*2015_Flier_Rev_5_RP.psd
*2015_Flier_Rev_6_MD.psd

==Graphics Annual To Do List==
===Mascot for Website===

===Background for Website===

===Fliers===
When designing use the file "BLANK 4x6 cmyk flier.psd" as a starting off point since it has been established at the right size with bleed and cropmarks. Make sure to hide the top layers when designing and periodically make them visible again so you can see your design and how it will look when printed. Your design must go all the way to the edges of the file!

Fliers are 4x6" with bleed.

It is generally best to use a previous year's design as a jumping off point (I like to copy relevant layers from the previous year into a new/blank flier)

We used to use both sides for text, but we after a tip from BLFC we tried just using the back for eye-catching art and got a better response on the fliers. If the back looks like something someone would pick up (or pay for) in artist alley, they're much more likely to want to take it off a flier table. Since we changed the style to this, we have people wanting to take the fliers just for the art - just like we hoped.

'''Note to the artist''' do not design the mascot to the size of this flier. We can not use 4"x6" art for the 11"x17" poster.

====Required Specs====
*Logo (Don't change the colors, just copy the layer from a previous flier)
*Year
*List of interesting items
*QR code
*URL
*Dates
*Location
*Theme

===Poster fliers===
11"x17"

===Social Media===
SEE THIS FOR SOCIAL MEDIA SIZES (2015 edition): [http://agbeat.com/social-media/social-media-image-size-cheat-sheet-tips-2015-edition/ Social Media Image Size Cheat Sheet]
====Social Media Icon====
Twitter, Facebook and Tumblr can all use the same icon. '''It must be square.''' 2014's icon was 877x877 pixels, and 2015 was 765x765. It should generally be as large as possible and can just be a crop of the flier.

This is generally a closeup on the year's mascot's head (or '''a''' mascot if there are more than one).

====Facebook====
=====Facebook header=====
Facebook header is 851x315.
For 2015 I used [http://i.ytimg.com/vi/PEgfjfy1ywY/maxresdefault.jpg this] as a template, although a screenshot of facebook would also have worked as a template.

=====Facebook event header=====
[[File:Facebook_event_header.jpg|thumb|400px|Pixel Guide for Facebook Event Header [https://www.facebook.com/events/336235416488540/ taken from here].]]
The event header for Facebook is different than the header for the Facebook page and needs to be specially designed for specific placement of items.

It would be best to look at last year's header file to start the current year. [https://www.facebook.com/events/336235416488540/ This is also a good place to start] as it shows you the pixel sizes for things and what they're used for. It helps to use it as a layer in the file to reference and set guides and whatnot, as well.

====Twitter====
=====Twitter header=====
There is a template in the dropbox for the 2015 header. [http://www.twelveskip.com/tutorials/twitter/1267/twitter-header-size-dimension-2014 It was downloaded from here.]

====Tumblr====
I generally recycle the other SM images for Tumblr since all the services are similar.
=====Tumblr Header=====
In 2015 we used the same file as the Facebook Event page. Because it's size is 2/3rds the size of the event banner we can just move it to one side or the other and it seems to fit fine.
=====Tumblr Banner=====
I use the same banner as the Facebook Page banner. If I have time I will alter it so that the URL is not so high and move center content a little to the left. If in a rush - it's okay to use the Facebook banner with no changes.

===Button/Pins design===

===Coloring Book Pages===
In 2014 we started a crayon coloring station. So of course we needed coloring pages for the current year's mascots! Coloring pages are super easy to make and don't take long for great results.

#Find the art for the mascot you want to turn into a coloring book page
#Turn off all the color layers so only line art shows (and possibly the light base color if it isn't turned off easily - it'll disappear in a few steps, I promise).
#Flatten the image
#M (Marquee)
#Ctrl-A (Select All)
#Ctrl-C (Copy)
#Go to Illustrator
#Ctrl-V (Paste)
#Open the Image Trace Panel
#Click the "Preview" button
#Adjust threshold up fairly high (usually over 200) and tweak until it looks good
#Make sure to add the logo and date for the year
#Save file in the Coloring Pages folder in the graphics dropbox. Make the folder if necessary. It helps for finding the files later to use the year and what the file is in the name so "2015 Coloring Page" with the mascot name for the file name.
#Rename the *.ai file as a *.pdf

Done! It's ready to print on one of the con's workhorse laser-jets! =D

===T-Shirt design===
The T-shirt design is usually a vector version of the main mascot for the year. '''T-shirts must be designed in illustrator with clean vector lines.'''

Whenever possible we need to go as few colors as possible. On dark shirts, one color will always be white as a base for other colors, so use white as one of the colors in the design if possible.

====2011====
[[File:2011-T-shirt.png|border|300px|2011 T-shirt design]]

2-color design

Colors:
*'''White'''
*'''Cyan'''

Shirt Color: '''Black'''

The design was done in Illustrator by Beta. The technique was to outline the entire original image using Illustrator's outlining capabilities, and then roughly 8-10 hours was spent making adjustments until it looked "right."

Art by [[Artists#Nuriko_Windchaser | Nuriko Windchaser]].

====2012====
[[File:2012-T-shirt.jpg|border|300px|2012 T-shirt design]]

3-color design

Colors:
*'''White'''
*'''Light Gray'''
*'''Dark Gray'''

Shirt Color: '''Black'''

The design was done in Illustrator by Beta. A very deliberate design choice was made here for the gray-scale. It didn't pay off as this is the least popular shirt we have. Technique was similar to 2011, but as there was less detail in the art it didn't take as long.

Art by [[Artists#Nova|Nova]].

====2013====
[[File:2013-T-shirt.png|border|300px|2013 T-shirt design]]

2-color design

Colors:
*'''White'''
*'''Green'''

Shirt Color: '''Black'''

The design was done by Michelle Eaton with assistance from Rieev Princer. There was a possible version with a red "SNAFU" but because a 2-color design is cheaper to print, and the Red just popped way to much, the version with a white logo was used. Very, very, ''very'' minor changes were made by Beta before sending to print.

Art by [[Artists#Tyler_Stokes|Tyler Stokes]].

====2014====
[[File:2014-T-shirt--1.png|border|300px|2014 T-shirt design]]

3-color design

Colors:
*'''White'''
*'''Purple'''
*'''Black'''

Shirt Color: '''Gray'''

Rieev attempted a T-shirt design for 2014 but couldn't seem to make the lines clean enough for screen printing because her art style uses fades and fuzzes. The original design was scrapped and completely redone by Beta taking roughly 13 hours to complete. 2014 was the first shirt to use dots to shade and color areas of the shirt to effectively have a light-purple color and dark purple tones without adding more colors. This is also our first shirt on gray.

Art by [[Artists#Rieev|Rieev]].

===Con book===
See [[Con Book]] for more information on the con book process. Vendor information has been moved to that page.

====Cover====
We need a cover. We generally try to match it to our other marketing files for the year.

====Designing====
The best way to start is with the previous year's file, gut it of the things we don't need, and start building it back for the new year.

'''Things to keep in mind:'''
* The con book page count MUST be in multiples of 4
* The map should always be at the center of the book (so the book opens to it)
* Turn off hyphenation on all text.
* All text should be reviewed and proofread by the staff BEFORE putting the info in the con book. It's easier to fix it in BACON and import good copy than to fix it in the book and then go back and fix it in BACON.
* For programming and gaming where the format is a title and then some paragraphs description, ideally we want to keep the entire paragraphs on the same column. Sometimes that simply isn't practical, but it's something to strive for.
* Try to give some white space around the guest bios for signatures. Many attendees get the guests to sign their books (Beta included).

===Badge Designs===
Badge pouches are 3"x4" so badges need to be smaller than that. BACON puts 3"x4" files next to each other on an 8.5x11" page with a .18" bleed. Inside of that should be another .18" to .25" of "safe zone" where there isn't anything important.

Final individual badge files should be exactly 900px wide by 1200px high, and a *.png file. There should be no black border or any visible bleed marks in the badge files. These files are fed into BACON and PHP combines our badge lists with the right images.

Final files are named as follows:
*ArtistBadge.png
*GuestBadge.png
*RegularBadge.png (and RegularBadge1.png in 2015 we had two general badges)
*StaffBadge.png
*VendorBadge.png

====General Attendee====
General badges need to use the main con mascot for the year and match the general marketing materials used for the year.

====Guest====
We have never had a complaint over the guest badge design. It just needs to be different than the other designs. Guests are either being paid to be here or are here to market themselves - getting a cool badge is not one of their priorities (sometimes guests don’t even want to bother picking up their badge).

====Vendor====
Vendor badge designs seems to be more about us giving vendors something we want them to have than the vendors wanting something specific. The vendors don't seem to care about their badge design. They just want to get into their space and sell.

====Artist====
Artist badges need to be the prettiest, coolest, or 'artsy-est' of our badge designs.

Keep in mind, however, that no matter what badge design is given to the artists, there will always be artists who complain about their badges. Don’t take it personally - artists are impossible to please.

====Staff====
Staff badges need to be different than the general badges but still be cool looking. We’re the freaking staff and attendees should to want to be us. Our badges should be '''better''' than the general badges even though we probably will be getting a secondary mascot or completely different design.

=====Special Things=====
Staff badges get special randomness added to them so that the staff have an extra fun thing they get. Some staff do not care, but many of us love to look at each other’s badges and compare special items.

*2011 Weakness and Status (not theme related)
*2012 Weakness (In Space)
*2013 Improvised Weapon (Apocalypse)
*2014 Prepared Spell (Magic Theme)
*2015 Whodunit and What With (Mystery)

Items are added to a large array and chosen at random. However, roughly 10% of the badges are rerun for various reasons. The most common reason was the random item came up too many times.

====Combining TIFFs Into a PDF====

[[File:Acrobat_Lossless_1.png|thumb]]
[[File:Acrobat_Lossless_2.png|thumb]]

BACON exports the badge pages as a collection of TIFF files. We then use Acrobat to combine those images into a single PDF to send to the printer. This requires real Acrobat, not Adobe Reader.

To prevent artifacts, first you need to configure Acrobat to use lossless compression when importing images.

# Open the preferences window by clicking "Edit -> Preferences".
# Select the "Convert to PDF" category.
# Select "TIFF" in the "Converting to PDF" box.
# Click "Edit Settings".
# Configure the format settings dialog as shown in the image at right.

To make the PDF:

# Open Acrobat.
# Click "File -> Create -> Combine Files into a Single PDF..."
# Use the "Add Files" menu to add your images to the batch.
# Check that the files are in the right order in the list. Drag them into place if not.
# Make sure "Single PDF" is selected in the top right.
# Make sure the biggest page icon is selected in the bottom right.
# Click "Combine Files".

Programming

2019-11-20T17:04:46Z

Sschuler: Added Schedule Considerations

[[Category:Departments]][[Category:Procedures]]
The '''Programming''' department is responsible for scheduling events and panels.

The programming department strives to create a better experience for our attendees by collecting information on what panels they prefer to attend. In addition to keeping attendance, comment cards will be made available so that attendees can share their opinions about the panels with us. We are also strictly managing mainstage to keep the content clean for all ages.

==Panel Acceptance==
We accept anything! (Except the stuff that we don’t) In all reality there is very little that will make us not accept a panel. Possible exclusions include but are not limited to: Live Nudity, Panelist not allowed to run panels, Panel not a fit for con, person submitting wants us to run a panel.

Panel submissions should all be in by approximately a month and a half before con. This should give the department time to accept all of the panels, and get them scheduled so the panels are listed in the Con Book, historically con book has a deadline a month before con.

===Guests===
Generally all guest panels should be accepted (they’re guests) however the panel should be checked to see if it is a fit for the Con.

Guests get highest priority in primetime panel slots. Guests get first priority on Panel Main. Be vigilant about trying to allow guests to attend other guests panels (especially their friends) to the best of your ability; Some of our long standing guests like to help out on the other Guests panels.

===Fan Panels===
Fan panels are what give our con it’s own flavor, that is unique to this cons attendees. We should try to be open to letting fans give the panels they want. But as alway they can’t be too far off from what SNAFU Con is about.

==Scheduling==
We aim to give the panelist the time slot they ask for assuming it is reasonably possible. If it is not possible to accommodate a panelist’s request Programming should reach out to the panelist to let them know, and identify the best time slot possible.

===18+ Content===
A general rule for 18+ content should not be scheduled before 8pm but can be adjusted to 6pm if absolutely necessary. Any 18+ panels that need to be scheduled before 8pm should be run by the head of programming.

===Schedule Considerations===
Ideally there should be tracks of programming so people should not have to decide which of the two or three similar panels to go to.
Do not schedule any cosplay panels during the masquerade. (This includes any "Ask x character" panels)
If a panelist has two panels in a row, try to have them in the same room.
Make sure that the room is open when you schedule things (i.e. Autographs in the Vendor's room after the scheduled close of the Vendor's room).

==At Con==

===Panel Attendance Counts===
Each panel needs to have the attendance taken 3 times during each panel. Once at the beginning as attendees enter, once in the middle of the panel, and once near the end of the panel.

This attendance count should be written down and all panel counts should be given to the Panel Check-In desk after a rover’s shift.

===Panel Badge Check===
Every panel should have one person outside in order to check attendee’s badges. Various policies for checking badges are as follows:

*Staff/Volunteers are not allowed to touch our attendees.
*Customer service is king, always be polite
*All doors should be attended, if any aren’t use your radio or if you don’t have one tell the first passing staff member. DO NOT leave your post.
*You need to see the front of a person’s badge. If you can’t a good phrase to use is “Can I please see the front of your badge?”

===Time Check Flags===
Panels that are an hour or longer need to be ended 10 minutes early in order to give staff time to prep the room for the next panelist

===Comment Cards===
Comment cards will be made available to attendees and should be passed out while entering the panel room along with a pencil used to fill the card out. These cards will then be collected while the attendees are leaving. Don’t forget to also check the room’s chairs for comment cards that are left behind. All cards will be kept in an envelope for the room they are filled out for.

===Panelist Check In===
Panelists should check in for their panel at least thirty minutes before their panel. Exceptions can be made to check people in early and guests are not required to check-in for any of their panels.

Guests are not required to check in to their panels. They are handled at Con by the programming head and the Chair.

===Tardy/Absentee Panelist Policy===
Panelists who fail to show up for their panel without a sufficient excuse are a HUGE red flag. With few exceptions they should be barred from running panels at SNAFU Con in future years or be the last ones scheduled.

== Main Stage ==
Any mature content on main stage should be kept to an ABSOLUTE minimum. From 6am-11pm no 16+ content will be tolerated at all. Breaking this rule will result in immediate ejection from the stage. Main stage is for performers and contestants, and the number of people on stage should be limited. There should be no ‘dead air’ on main stage regardless of the number of people out in the crowd.

== Video Room ==
One person will be watching the video room however they WILL NOT be checking badges. This person’s primary job is to watch over the equipment and manage any comment cards the viewers might fill out. Here is our current video list: [[Screeners]]

Pipe and Drape

2018-11-14T18:12:15Z

Sschuler:

[[Category:Purchasing]][[Category:Equipment]][[Category:Research]]
==2014 Purchase==
[http://www.amazon.com/50ft-Wide-Drape-Black-Premier/dp/B00G2BDML0/ref=sr_1_1?s=arts-crafts&ie=UTF8&qid=1437018483&sr=1-1&keywords=Pipe+and+Drape Purchased from Amazon]

50ft long, 8ft high.

*5 rods
*6 posts
*6 plates
*15 premier black drape panels (60" x 95" or 5' x 7.9')

This was the cheapest pipe and drape solution in 2014.

==2016 Purchase==
===Pipe and Drape===
[http://www.amazon.com/50ft-Wide-Drape-Black-Premier/dp/B00G2BDML0/ref=sr_1_1?s=arts-crafts&ie=UTF8&qid=1437018483&sr=1-1&keywords=Pipe+and+Drape Purchased from Amazon] (same as 2014)

50ft long, 8ft high.

*5 rods
*6 posts
*6 plates
*15 premier black drape panels (60" x 95" or 5' x 7.9')

===Stanchions===
We bought 40 stanchions. Black post and bases with red retractable belts.

==Options==
We did not purchase anything this year?

The exact same thing available on Amazon is available through the [http://www.onlineeei.com/drapes.cfm#pipe-and-drape-quick-backdrop-kit supplier's site]. It's $738 after shipping through the manufacturer, vs $740 on Amazon.

[http://www.pipeanddrapeonline.com/ Pipe and Drape Online] Seems to have free shipping (temporarily?) and is a bit cheaper than Online EEI especially when shipping is considered (NOTE: The only reason it's cheaper is a sale "Save 10% off an order with a subtotal of $500.00 or more. *Offer excludes Clearance Items, skirts, clips, hangers, toppers, sign hooks, carts, storage bags, stanchions, and replacement base pins.
Valid from: 5/8/2014 - 12/31/2015").

==Fabric Panel ==
[http://bingbanners.com/fabric-banner/ Check out this] for a custom print panel (or several)
a 5x8 banner would be about $160

2015-06-21T19:29:47Z

Sschuler:

These are all the artists we have '''used''' art from. All art was donated by these individuals with nothing expected in return. We appreciate all art donated but can't use everything. All copyrights owned by the respective artists.

==Andrew Nixon==
No link was ever provided by artist.

[[File:Art-2011-Andrew-Nixon-snafu-sketch.jpg|border|100px|Donated in 2011; Used on a badge design]]
==Beta==
Beta fills in with art wherever absolutely necessary but is more of a designer now-a-days than an artist.

==Jade Griffin==
[http://56shards.com Webpage]

[http://jadegriffin.deviantart.com/ Deviant Art]

[[File:Art_2011_jade-griffin-merlin.jpg|border|100px|Donated in 2011; Used in 2014 on flier and buttons]]
==Jessica Douglas==
See [[Jessica Douglas]] Guest Bio.

==Liz Johnson==
[http://gypia.deviantart.com/ Deviant Art]

[[File:Art-2011-Liz-Johnson.jpg|border|100px|Donated in 2011; Used in 2011 on the volunteer badge]]
==Origami==

Assists with [[Design]] occasionally and is our [[Tech]] Department Head.

[[File:Art-2011-Origami-Rez.jpg|border|100px|Donated in 2011; Used on child badges]]
==Otter==
Otter's style looks like vector but for some reason he uses photoshop and his art is all raster. The art in general is cute and we like using it even though it's simple stuff. We like using it in the con book as embellishment.

[[File:Art-2010-Otter-STUFF.jpg|border|100px|Donated in 2010; 2010 Used in the con book]]
==Paola==
[http://irrel.deviantart.com Deviant Art]

[[File:Art-2010-Paola-RV_anime_big.jpg|border|100px|Donated in 2010; 2010 Mascots]]
==Nova==
[http://thatmadblackcat.deviantart.com/ Deviant Art]

[http://artkitten.tumblr.com/ Tumblr]

[[File:Art-2012-Nova-moeinspace.png|border|100px|Donated in 2012; 2012 Mascot]]

==Nuriko Windchaser==
[http://nuriko-chan.deviantart.com/ Deviant Art]

Is also our [[Artist Alley]] Department head.

[[File:Art-2010-Nuriko-yay1.jpg|border|100px|Donated in 2010; Used on in 2010 marketing materials]]
[[File:2010-Art-Nuriko-starbunny.jpg|border|100px|Donated in 2010; Used on Artist Alley page on the site.]]
[[File:Art-2011-Nuriko-cyberpunkitty.jpg|border|100px|Donated in 2011; 2011 Mascot]]
==RawrSexyKitty==
[http://rawrsexykitty.deviantart.com/ Deviant Art]

I don't know if she wants her name here so I'm using her Deviant Art URL as her name.

==Rieev==
[http://digitalscratch.deviantart.com/ Deviant Art]

Rieev also is an assistant [[design]]er and is part of [[rovers]] during con.

[[File:Art-2014-Rieev-Scylla.png|border|100px|Donated in 2014; 2014 Main Mascot]]
==Tyler Stokes==

[http://skiddmarx.deviantart.com Deviant Art]

==Sam Schuler==
[http://tallest-schuler.deviantart.com/ Deviant Art]

Primarily does little things for the con book and badges. More of a designer than an artist (lately, anyway), is used annually for design but will make embellishments, backgrounds, and other small pieces.

Made a [http://snafucon.com/images/SNAFU_2013.swf animation] for SNAFU Con 2013.

[[File:Art-2012-shuler-bg.png|border|100px|Donated in 2012; background image]]

==Yayoi Neko==
See [[Yayoi Neko]] Guest Bio.

Laminating Storyboard

2015-02-03T06:02:50Z

Sschuler: Added one possible opening

[[Category:Video Storyboard]][[Category:Registration]]
== Image of the two machines. ==
"These are our laminating machines."

== Shot of small, or someone pointing to or holding small.==
"The small laminators do not require a laminating sleeve to use. They also do not get as hot and so sometimes will require a badge to be run through them twice. "

== Focus on the large machine or have someone hold it. ==
"The large laminators require a laminating pouch to use. They get hotter than the small ones so they usually do not require multiple runs through the machine to laminate well. However, these machines are old and can be finicky. The machines break after a year or two of use so you may not have one available to use at all. "

== Back to both machines. ==
"Both machines will jam if the user is impatient or isn't paying attention.

The machines have indicator lights to tell you when they are hot and ready. We leave these on during registration hours because it can be a long wait for one to heat up - especially if an attendee is waiting."

== Human has an unlaminated badge. ==
"So you will either make a paper badge or be given paper badges. Once you have a badge which is ready to laminate, the first thing you will need to do is put it in the laminating pouch. "

== Human puts badge in pouch. ==
"You will want to center it as best you can, keeping in mind that you need to hole punch the top. At-Con badges are usually small enough that all you need to worry about is centering the badge, but if you are helping with preregistration badges they will be a tight fit.

Once you have a badge in a laminating pouch you need to know which machine you will be using because large machines require a sleeve around the pouch. We’ll start with the small machines."

== Closeup of machine. Pouch side in first but not all the way back. ==
"Put the pouch in with the prelaminated edge towards the machine. If you don’t put the prelaminated edge in, there is a possibility of the pouch coming apart in the lamination process and jamming or damaging the machine. However, it usually just does not laminate as well."

== Show it not going anywhere. Push it in. ==
"You really have to put the badge in far to get them to catch. Sometimes if you sort of toss it to the back it will catch, but other times you’re just going to have to use your fingers to push it back until you feel it catch."

== Show badge coming out.==
"The machines are fairly slow so be patient. You will want to wait until the badge is all the way out before putting the next one in, especially at-con when a jammed machine can slow down the registration line."

== Show finished badge. ==
EITHER -
"So this badge looks okay, but sometimes they come out and they aren't completely laminated."
OR -
"So you can see that this badge isn't exactly perfect."

"These smaller machines just don’t stay hot enough to handle the quantity that we need. However, you can usually get a really good lamination by just turning the badge 90 degrees and sending it through one last time. Be warned, you can ruin the badge by sending it through the machine too many times so you generally won’t want to do it more than two or maybe three times."

== Put badge in for round 2 at another angle. Follow it out.==
"So that's the basic procedure for the small laminators. The larger laminators are mostly the same except they require a sleeve and they are hotter than the smaller ones."

== Put another badge in the pouch. ==
"So I'll show you how the large laminator works. This is the laminating sleeve. These come with the laminating pouches so we should have plenty, however if there aren't any, you can use a piece of paper folded over."

== Put badge in sleeve.==
"The laminating sleeves go into the machine fold side first."

== Put sleeve in large machine==
"These machines catch a lot easier, especially since you have a larger object to work with."

== Show coming out. ==
"And there's a finished badge. In rare instances it may need a second run through, but badges laminated on the larger machine are usually good to go immediately."

== On Human with machines. ==
"At the convention it’s really easy to get overwhelmed or distracted. That is the most common cause of jamming the machines so do your best to stay calm and pay attention when you are laminating. Make absolutely sure that the machine you are using isn't already being used by someone else and make sure that you, yourself, didn't already put another badge in that simply hasn't come out yet. Jammed machines ruin the badges inside and must be taken apart before they can be used again."

== Shot of small lam.==
"So I'm going to do exactly what you don't want to do."

== Put in badge then put in another badge. ==

== Watch it click for a moment then turn it off. ==
"Sometimes you'll get lucky and realize what's going on fast enough to yank the badges out. That clicking is a dead giveaway. If the badges don't come free, though, just turn the machine off and redo the badges - they're ruined and the machine is out of order.

Our next video will show this machine being taken apart and put back together.

So remember -
*use the laminating sleeves in the large machines only!
*Put the pouch in with the prelaminated side toward the machine
*Make sure to push the badge in until it catches
*be patient and pay attention because two badges at once WILL jam the machine

Finally, make sure to hole punch and clip your badge before handing it to the attendee."

== Show Badge Punch==
"Make sure the punch is in this position so that the hole will be centered, line it up carefully, and press down."

== Punch badge==

== Add badge clip. ==

== Clip badge.==

==Possible Opening==
Attendee comes rushing to a reg table. Slams down cash on the table while shouting "I need a badge." The person behind the counter hold up handfuls of unlaminated badges reaching towards the heavens while badges are falling out of their hands shouting, "I don't know what to do!"

Laminating Storyboard

2015-02-03T05:49:35Z

Sschuler: