Beta's 2023 Todo List - Revision history

Beta at 09:12, 18 November 2023

2023-11-18T09:12:00Z

← Older revision		Revision as of 02:12, 18 November 2023
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	== Priority ==		== Priority ==
	*Door Schedules - need to go out		*Door Schedules - need to go out ---- SIGN SCHEDULE HOLDERS, ESP ON MERCHANTS
	*Panelist count sheet - printed need to be shown to Natasha		*Panelist count sheet - printed need to be shown to Natasha
	*Guest checks have been entered; two require W9s. Need checks from Thomas		*Guest checks have been entered; two require W9s. Need checks from Thomas
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	**Large signs attached to registration tables that say "CASH ONLY" as a last warning for people close to the front (harder for someone to steal, and for those who missed the earlier signs for whatever reason)		**Large signs attached to registration tables that say "CASH ONLY" as a last warning for people close to the front (harder for someone to steal, and for those who missed the earlier signs for whatever reason)
	** Add open hours to the merchant sign. (omega_m)		** Add open hours to the merchant sign. (omega_m)
	**Signage for registration that says "vendors are closing soon" so we hopefully don't get the people who only want to go to the vendors who register right before it closes and get mad. (elemecca)		**<s>Signage for registration that says "vendors are closing soon" so we hopefully don't get the people who only want to go to the vendors who register right before it closes and get mad. (elemecca)</s>
	**<s>Signs for opening hours (samschuler)</s>		**<s>Signs for opening hours (samschuler)</s>
	**<s>New sign on why we need name/birthdate in registration</s>		**<s>New sign on why we need name/birthdate in registration</s>

Beta at 08:34, 17 November 2023

2023-11-17T08:34:03Z

Show changes

Beta at 00:06, 17 November 2023

2023-11-17T00:06:55Z

← Older revision		Revision as of 17:06, 16 November 2023
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	== Priority ==		== Priority ==
	*bundle up masq prize baskets		*bundle up masq prize baskets

	*Masq fact sheet		*Masq fact sheet

	*Sort Tax sheets into the different merchant types		*Sort Tax sheets into the different merchant types
	*Per diem
	*Review and update bitrix tasks		*Review and update bitrix tasks

	*Panelist count sheet		*Panelist count sheet

	*Rovers and panel badge checking schedule		*Rovers and panel badge checking schedule

	*Registration Alerts code		*Registration Alerts code

	-		-

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	==Guests ==		==Guests ==
	*Complete guest stuff (details private)		*Complete guest stuff (details private)
			*<s>Per diem</s>
	*<span style="color:#dcdaed">Get guest checks and per diem ready</span> Blocked by not having all guests contracted yet		*<span style="color:#dcdaed">Get guest checks and per diem ready</span> Blocked by not having all guests contracted yet


	==Registration==		==Registration==
	*YPS reports		*Mark box(es) to put paper to be recycled in Reg, along with lists of what to recycle and what to reuse. - We will be using a conbook box, but maybe put together a sheet of instructions we can print on colored paper

			*<s>YPS reports</s>
	**<s>List what valid IDs are on the Invalid ID form in the YPS.</s> - not going to have ID list on YPS		**<s>List what valid IDs are on the Invalid ID form in the YPS.</s> - not going to have ID list on YPS
	**<s>Possibly do separate yellow pads per day per person so it's more obvious what day each thing happened on. Collect all yellow pads at the end of each day and file them, then issue fresh ones the next day. Put the date on the cover.</s> - Bought date stamps to try to stamp the books every day		**<s>Possibly do separate yellow pads per day per person so it's more obvious what day each thing happened on. Collect all yellow pads at the end of each day and file them, then issue fresh ones the next day. Put the date on the cover.</s> - Bought date stamps to try to stamp the books every day
	*Mark box(es) to put paper to be recycled in Reg, along with lists of what to recycle and what to reuse. - We will be using a conbook box, but maybe put together a sheet of instructions we can print on colored paper
	* <s>Merch inventory interface</s>		* <s>Merch inventory interface</s>
	* <s>Laminate all the badges</s>		* <s>Laminate all the badges</s>

Beta at 23:45, 16 November 2023

2023-11-16T23:45:21Z

← Older revision		Revision as of 16:45, 16 November 2023
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	== Priority ==		== Priority ==
	*Signage organization
	**Do I need a vid main sign or just a new image in the org?
	-
	*bundle up masq prize baskets		*bundle up masq prize baskets
	*Masq fact sheet		*Masq fact sheet
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	***bookmarks		***bookmarks
	***Do I have enough of the little vip envelopes to hand out 1 each?<br />		***Do I have enough of the little vip envelopes to hand out 1 each?<br />

	==Guests ==		==Guests ==

	*Complete guest stuff (details private)		*Complete guest stuff (details private)
	*<span style="color:#dcdaed">Get guest checks and per diem ready</span> Blocked by not having all guests contracted yet		*<span style="color:#dcdaed">Get guest checks and per diem ready</span> Blocked by not having all guests contracted yet
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	==Registration==		==Registration==

	*YPS reports		*YPS reports
	**<s>List what valid IDs are on the Invalid ID form in the YPS.</s> - not going to have ID list on YPS		**<s>List what valid IDs are on the Invalid ID form in the YPS.</s> - not going to have ID list on YPS
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	*<s>dance floor for rave</s>		*<s>dance floor for rave</s>
	*<s>remove cab table behind main stage</s><br />		*<s>remove cab table behind main stage</s><br />

	==Misc==		==Misc==

	*Wiki - taking reg money to cage cashier procedure and policies		*Wiki - taking reg money to cage cashier procedure and policies
	* Wiki entries for: how to handle a medical emergency; post-con lost & found process; dealing with cardboard at con; (beta.mfd)		* Wiki entries for: how to handle a medical emergency; post-con lost & found process; dealing with cardboard at con; (beta.mfd)
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	**<s>Opt-in roles for logistics helper, convention support, badge checker relief, etc. so they can be pinged as needed.</s>		**<s>Opt-in roles for logistics helper, convention support, badge checker relief, etc. so they can be pinged as needed.</s>
	*<s>Add press release & press kit to annual todo</s><br />		*<s>Add press release & press kit to annual todo</s><br />

	==Graphics==		==Graphics==
	*Signage		*Signage
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	==Logistics==		==Logistics==
	*<s>~~'''~~Annual Con Layout~~'''~~</s>		*<s>Signage organization</s>
			*<s>Annual Con Layout</s>
	*<s>Day Zero Task Document -- done as I can get it except for signage</s>		*<s>Day Zero Task Document -- done as I can get it except for signage</s>
	*<s>Logistics Maps / Organize signage plan</s>		*<s>Logistics Maps / Organize signage plan</s>

Beta at 16:24, 16 November 2023

2023-11-16T16:24:49Z

← Older revision		Revision as of 09:24, 16 November 2023
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	== Priority ==		== Priority ==
	*Signage organization		*Signage organization
	**Do I need a vid main sign or just a new image in the org ?		**Do I need a vid main sign or just a new image in the org?
	*inventory for 2x hoodies
	-		-
	*bundle up masq prize baskets		*bundle up masq prize baskets

Beta at 14:08, 16 November 2023

2023-11-16T14:08:44Z

← Older revision		Revision as of 07:08, 16 November 2023
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	==Misc==		==Misc==

	*Install linux on laptop in case we need it?
	*Wiki - taking reg money to cage cashier procedure and policies		*Wiki - taking reg money to cage cashier procedure and policies
	* Wiki entries for: how to handle a medical emergency; post-con lost & found process; dealing with cardboard at con; (beta.mfd)		* Wiki entries for: how to handle a medical emergency; post-con lost & found process; dealing with cardboard at con; (beta.mfd)
	*Write procedure, if vendor is not at their booth at room opening. (omega_m)		*Write procedure, if vendor is not at their booth at room opening. (omega_m)
	*Pull a list of banned people and review with rovers heads, chairs before con. (elemecca)		*Pull a list of banned people and review with rovers heads, chairs before con. (elemecca)
			*<s>Install linux on laptop in case we need it?</s> Laptop broke; oh well
	*<s>Disable refunds</s>		*<s>Disable refunds</s>
	*<s>White out (or paste color image over) map signs - panelist checkin label in wrong place</s>		*<s>White out (or paste color image over) map signs - panelist checkin label in wrong place</s>

Beta at 14:06, 16 November 2023

2023-11-16T14:06:39Z

@@ Line 3: / Line 3: @@
 == Priority ==
 *Signage organization
-*Merch interface
+**Do I need a vid main sign or just a new image in the org ?
 *inventory for 2x hoodies
+-
@@ Line 9: / Line 9: @@
 *Masq fact sheet
 *Sort Tax sheets into the different merchant types
-*Per diem receipts
+*Per diem
 *Review and update bitrix tasks
 *Panelist count sheet
 *Rovers and panel badge checking schedule
@@ Line 40: / Line 38: @@
 *<span style="color:#dcdaed">Get guest checks and per diem ready</span> Blocked by not having all guests contracted yet
 ==Registration==
@@ Line 62: / Line 45: @@
 **<s>Possibly do separate yellow pads per day per person so it's more obvious what day each thing happened on. Collect all yellow pads at the end of each day and file them, then issue fresh ones the next day. Put the date on the cover.</s> - Bought date stamps to try to stamp the books every day
 *Mark box(es) to put paper to be recycled in Reg, along with lists of what to recycle and what to reuse. - We will be using a conbook box, but maybe put together a sheet of instructions we can print on colored paper
 * <s>Laminate all the badges</s>
 * <s>Put all badges into sleeves</s>
@@ Line 218: / Line 202: @@
 *<s>Update bitrix templates with new people</s>
 *<s>Clean up RT users, removing people who aren't part of the con this year, etc</s>
 ==Marketing==

Beta at 08:53, 16 November 2023

2023-11-16T08:53:48Z

← Older revision		Revision as of 01:53, 16 November 2023
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	==Registration==		==Registration==

	*Staff letter - Asked heads what they want in it. Definitely needs changes for this year. Remove info about updating the wiki - most can't, the rest won't		*YPS reports
	**Staff party plan
	*VIP letter - Get merchant hours and specify what 30 minutes they get early access to
	*YPS reports
	**<s>List what valid IDs are on the Invalid ID form in the YPS.</s> - not going to have ID list on YPS		**<s>List what valid IDs are on the Invalid ID form in the YPS.</s> - not going to have ID list on YPS
	**<s>Possibly do separate yellow pads per day per person so it's more obvious what day each thing happened on. Collect all yellow pads at the end of each day and file them, then issue fresh ones the next day. Put the date on the cover.</s> - Bought date stamps to try to stamp the books every day		**<s>Possibly do separate yellow pads per day per person so it's more obvious what day each thing happened on. Collect all yellow pads at the end of each day and file them, then issue fresh ones the next day. Put the date on the cover.</s> - Bought date stamps to try to stamp the books every day
	*Mark box(es) to put paper to be recycled in Reg, along with lists of what to recycle and what to reuse. - We will be using a conbook box, but maybe put together a sheet of instructions we can print on colored paper		*Mark box(es) to put paper to be recycled in Reg, along with lists of what to recycle and what to reuse. - We will be using a conbook box, but maybe put together a sheet of instructions we can print on colored paper
	* Put all badges into sleeves		* <s>Laminate all the badges</s>
	* ~~Laminate all the badges~~		* <s>Put all badges into sleeves</s>
	* <s>~~bother~~ everyone about vax status?? Done once, would love to do again, I can't though.</s>		* <s>VIP Letter</s>
			* <s>Staff Letter</s>
			* <s>Bother everyone about vax status?? Done once, would love to do again, I can't though.</s>
	*<s>VIP Letter</s>		*<s>VIP Letter</s>
	*<s>Set alarm for bank run - "It looks like the closest Wells Fargo is on Oddie in Sparks and they close at noon on Saturdays. The next closest one is over on Plumb lane and they are closed on Saturdays."</s>		*<s>Set alarm for bank run - "It looks like the closest Wells Fargo is on Oddie in Sparks and they close at noon on Saturdays. The next closest one is over on Plumb lane and they are closed on Saturdays."</s>
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	* "We need a badge checker at main stage a half hour before we open" (schuler)		* "We need a badge checker at main stage a half hour before we open" (schuler)
	* Instructions for how to deal with a person who's in a tunnel when finding someone else isn't an option and it's not urgent enough to break the tunnel - message in discord, paper note for later		* Instructions for how to deal with a person who's in a tunnel when finding someone else isn't an option and it's not urgent enough to break the tunnel - message in discord, paper note for later
			* Staff party plan
	*<s>Send out another staff Campaign</s>		*<s>Send out another staff Campaign</s>
	*<s>Bother more people to apply</s> did what I could, not going to worry about it further		*<s>Bother more people to apply</s> did what I could, not going to worry about it further

Beta at 08:51, 16 November 2023

2023-11-16T08:51:49Z

← Older revision		Revision as of 01:51, 16 November 2023
Line 3:		Line 3:
	== Priority ==		== Priority ==
	*Signage organization		*Signage organization
	*White out (or paste color image over) map signs - panelist checkin label in wrong place
	*Merch interface		*Merch interface
	*inventory for 2x hoodies		*inventory for 2x hoodies
Line 9:		Line 8:
	*bundle up masq prize baskets		*bundle up masq prize baskets
	*Masq fact sheet		*Masq fact sheet
	*~~tax forms~~		*Sort Tax sheets into the different merchant types
	*Per diem receipts		*Per diem receipts
	*Review and update bitrix tasks		*Review and update bitrix tasks
Line 17:		Line 16:
	*Rovers and panel badge checking schedule		*Rovers and panel badge checking schedule
	*Registration Alerts code		*Registration Alerts code
	-

	-		-

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	*** ribbon?? Or hand out separately to reduce waste?		*** ribbon?? Or hand out separately to reduce waste?
	***con lanyard?		***con lanyard?
	** '''VIP staff''' 5 - 3 are missing starly buttons		** '''VIP staff''' 5 - 3 are missing starly buttons, plus see staff section
	**'''Prereg''' - 112 needed, make 120?		**'''Prereg''' - 112 needed, make 120?
	***bookmarks		***bookmarks
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	*<s>'''Annual Con Layout'''</s>		*<s>'''Annual Con Layout'''</s>
			*<s>Costco order with Thomas</s>
	*<s>Count Signs</s>		*<s>Count Signs</s>
	*<s>Logistics Inventory</s>		*<s>Logistics Inventory</s>
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	==Merchants==		==Merchants==
	*Get relevant contracts to guests		*Get relevant contracts to guests
			*<s>tax forms</s>
	*<s>Open Swap Meet</s>		*<s>Open Swap Meet</s>
	*<s>plan swap meet with Tim</s>		*<s>plan swap meet with Tim</s>
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	*Write procedure, if vendor is not at their booth at room opening. (omega_m)		*Write procedure, if vendor is not at their booth at room opening. (omega_m)
	*Pull a list of banned people and review with rovers heads, chairs before con. (elemecca)		*Pull a list of banned people and review with rovers heads, chairs before con. (elemecca)
			*<s>Disable refunds</s>
			*<s>White out (or paste color image over) map signs - panelist checkin label in wrong place</s>
	*<s>Vest</s>		*<s>Vest</s>
	*<s>Staff list for gifts</s>		*<s>Staff list for gifts</s>

Beta at 03:45, 16 November 2023

2023-11-16T03:45:38Z

@@ Line 16: / Line 16: @@
 *Panelist count sheet
 *Rovers and panel badge checking schedule
 *Registration Alerts code
+-
-*Another email blast - guests, map, schedule??, charity, vax reminder - Having Stephen work on this
+-
@@ Line 121: / Line 120: @@
 *<s>Swap Meet Contract</s>
 *<s>Club/Org contract</s>
 ==Venue==
@@ Line 164: / Line 146: @@
 *Write procedure, if vendor is not at their booth at room opening. (omega_m)
 *Pull a list of banned people and review with rovers heads, chairs before con. (elemecca)
 *<s>Staff list for gifts</s>
 *<s>Add Medical Marijuana cards as valid forms of ID as they have all necessary information (photo, name, DOB, issued by a government) (llamacrying)</s>
@@ Line 221: / Line 204: @@
 *Event Insurance
 *<s>Enter refunds from RT (furthered this along 9/24; one entered, two requests replied waiting on responses)</s>
 *<s>City Paperwork</s>
@@ Line 236: / Line 218: @@
 *<s>Update bitrix templates with new people</s>
 *<s>Clean up RT users, removing people who aren't part of the con this year, etc</s>
 ==Printing==
 *<s>Badge checking work instruction, updated for 2023 - 5 copies - panels, workshops, volunteers desk, main entrance, vendors... +1 for tabletop?</s>