Vendors - Revision history

Omega102: /* Vendor Check-out */

2023-11-12T06:34:46Z

Vendor Check-out

← Older revision		Revision as of 23:34, 11 November 2023
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	====Vendor Check-out====		====Vendor Check-out====
	Utilize the Con Tablet to do Check-Out		Utilize the Con Tablet to do Check-Out
			There should be banker bags available to collect the money and forms.
	Collect Taxes from the Vendors		Collect Taxes from the Vendors
	Use a bill counter - You are responsible for collecting the correct amount. If possible have a second Staff member to double check count, even if using a bill counter.		Use a bill counter - You are responsible for collecting the correct amount. If possible have a second Staff member to double check count, even if using a bill counter.

Omega102 at 06:33, 12 November 2023

2023-11-12T06:33:02Z

← Older revision		Revision as of 23:33, 11 November 2023
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	===Sunday:===		===Sunday:===
	====Vendor Check out====		====Vendor Check-out====
			Utilize the Con Tablet to do Check-Out
			Collect Taxes from the Vendors
			Use a bill counter - You are responsible for collecting the correct amount. If possible have a second Staff member to double check count, even if using a bill counter.
			Remind Vendors that they are responsible for cleaning up the booth area. Cardboard needs to be broken down and placed in bin if available or stacked neatly in designated area.

	==Post-Con:==		==Post-Con:==
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	==Post-Convention Follow-Up:==		==Post-Convention Follow-Up:==

	Solicit Feedback: ~~Reach out to the charity to thank them for their participation and for feedback to improve future events.~~		Solicit Feedback:
	Documentation: Document all processes and procedures for future reference and knowledge transfer.		Documentation: Document all processes and procedures for future reference and knowledge transfer.

	Remember, challenges may arise such as time constraints, or last-minute changes. Always be prepared to adapt and overcome these challenges, and don't hesitate to ask for assistance or coordination from other teams.		Remember, challenges may arise such as time constraints, or last-minute changes. Always be prepared to adapt and overcome these challenges, and don't hesitate to ask for assistance or coordination from other teams.

Omega102 at 06:26, 12 November 2023

2023-11-12T06:26:43Z

← Older revision		Revision as of 23:26, 11 November 2023
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	==Pre-Convention Preparation==		==Pre-Convention Preparation==
	After the date for Con is set. Work with chair and owners on time frames for ~~date~~ of the following items.		After the date for Con is set. Work with chair and owners on time frames for dates of the following items.

	1. Vendor Opening: after this is decided then a due date for the Vendor contract needs to be set.		1. Vendor Opening: after this is decided then a due date for the Vendor contract needs to be set.
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	3. Vendors page on website: Update the information on the page to reflect any changes for the current year Con.		3. Vendors page on website: Update the information on the page to reflect any changes for the current year Con.

	3. Set deadline for Vendor Ads: Recommend setting it a couple of weeks before Con Book Cutoff date. This will give time to make sure what is sent in from the vendors is usable for the Con Book.		4. Set deadline for Vendor Ads: Recommend setting it a couple of weeks before Con Book Cutoff date. This will give time to make sure what is sent in from the vendors is usable for the Con Book.
	If not then there should be time to request a better file from the vendor.		If not then there should be time to request a better file from the vendor.

	4. Review and update Mailchimp campaign.		5. Review and update Mailchimp campaign.


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	====Assist with Load in====		====Assist with Load in====
	====Mark off booth spaces====		====Mark off booth spaces====
			Use the Vendor Tape Instructions Map
	====Confirm Dock Usage times====		====Confirm Dock Usage times====
			Chair can confirm this with the Venue
	====Check in Vendors====		====Check in Vendors====
	=====Review paperwork with the Vendor=====		=====Review paperwork with the Vendor=====
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	==Post-Con:==		==Post-Con:==

Omega102: Created page with "Category:Departments The Vendors Department oversees the Vendors in the Merchant room. Procedure ==Pre-Convention Preparation== After the date for Con is set. Work with chair and owners on time frames for date of the following items. 1. Vendor Opening: after this is decided then a due date for the Vendor contract needs to be set. a. Assist in the review of the Vendor contract for the Con year. b. Review number of vendor booth spaces that will be available fo..."

2023-10-20T04:38:26Z

Created page with "Category:Departments The Vendors Department oversees the Vendors in the Merchant room. Procedure ==Pre-Convention Preparation== After the date for Con is set. Work with chair and owners on time frames for date of the following items. 1. Vendor Opening: after this is decided then a due date for the Vendor contract needs to be set. a. Assist in the review of the Vendor contract for the Con year. b. Review number of vendor booth spaces that will be available fo..."

New page

[[Category:Departments]]
The Vendors Department oversees the Vendors in the Merchant room.

Procedure

==Pre-Convention Preparation==
After the date for Con is set. Work with chair and owners on time frames for date of the following items.

1. Vendor Opening: after this is decided then a due date for the Vendor contract needs to be set.
a. Assist in the review of the Vendor contract for the Con year.
b. Review number of vendor booth spaces that will be available for the Con that year. Should more be added, some removed???
c. Review Pricing for booth space, extra tables, power ect.....

2. Vendor Closing: This is usually the day before Merchants closes, which is approximately 1 month before the beginning of the convention.

3. Vendors page on website: Update the information on the page to reflect any changes for the current year Con.

3. Set deadline for Vendor Ads: Recommend setting it a couple of weeks before Con Book Cutoff date. This will give time to make sure what is sent in from the vendors is usable for the Con Book.
If not then there should be time to request a better file from the vendor.

4. Review and update Mailchimp campaign.

==At the Convention==

===Day Zero:===

====Assist with Load in====
====Mark off booth spaces====
====Confirm Dock Usage times====
====Check in Vendors====
=====Review paperwork with the Vendor=====
=====Confirm the information on their Tax Form=====
=====Check if they have an EIN or SSN, if not ask if one can be provided=====

===Friday and Saturday:===

===Sunday:===
====Vendor Check out====

==Post-Con:==

==Post-Convention Follow-Up:==

Solicit Feedback: Reach out to the charity to thank them for their participation and for feedback to improve future events.
Documentation: Document all processes and procedures for future reference and knowledge transfer.

Remember, challenges may arise such as time constraints, or last-minute changes. Always be prepared to adapt and overcome these challenges, and don't hesitate to ask for assistance or coordination from other teams.