Video Programming - Revision history

Sschuler: /* Example Screener Permission Email 2021 */

2021-07-05T21:23:17Z

Example Screener Permission Email 2021

Sschuler: Add example email

2021-07-05T21:22:44Z

Add example email

← Older revision		Revision as of 14:22, 5 July 2021
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	If we write Japan and ask permission, we could get it and then there would be no more gray area.		If we write Japan and ask permission, we could get it and then there would be no more gray area.

			== Example Screener Permission Email 2021==
			Hello,

			My name is Samuel Schuler. I am helping run Sierra Nevada Anime Fans Unite Convention (SNAFU CON). The convention will be taking place October 29th - October 31st, 2021 this year. I am currently working on scheduling of our video rooms and I am emailing to ask for screening permissions. At this time, we do not have any specific titles in mind. We are willing to work with what ever you can offer us. We ideally would like a few titles relating to our theme, "Time Travel," but are not limiting our showing to only the theme.

			The information for our Con is as follows:

			Description: We are an all ages anime and gaming convention in the Reno/Lake Tahoe area of Nevada. We run continuously from Friday to Sunday (55 hours).The theme this year is “Time Travel.”

			Location: The Grand Sierra Resort & Casino
			2500 E. Second Street
			Reno, NV 89595

			Dates: October 29th through October 31st, 2021. Official start date is October 29th, but we do have a “day zero” on the 28th and intend to have a video running in our registration pickup room.

			Attendance: We had approximately 2200 attendees at our last convention in 2019. We are an all ages convention.

			Screeners: Please send any screeners or prize support to: [CONVENTION ADDRESS]

			Logos: We have a printed convention booklet and a website. Our site supports a logo on each page at a maximum width of 140px (variable height), and a separate sponsor page for banners at a maximum size of 700x200px. If you would like a logo or ad in our convention booklet, please let us know so we can send you our specs.

			Access: The video rooms are open and badges are not checked. Anyone may enter or leave the video room at any time. It is against con policy to record video or take any pictures in the video rooms, which is enforced by staff in the room.

			We would appreciate a response before August 27st, 2021.

			Thank you for your time and we look forward to showing some of your excellent anime at the convention.

			Thank you,
			Samuel Schuler
			Head of Programming
			Sierra Nevada Anime Fans Unite!
			http://snafucon.com/

Beta: minor fast updates

2019-08-06T14:28:27Z

minor fast updates

← Older revision		Revision as of 07:28, 6 August 2019
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	# Poke companies until we have final decisions on what we can and can't show.		# Poke companies until we have final decisions on what we can and can't show.
	# Develop the schedule for the year based on what we do have permissions for.		# Develop the schedule for the year based on what we do have permissions for.
	# Using the VP drives, put together MKV files of schedule blocks for minions to run.		# Using the VP drives, put together MKV files of schedule blocks for minions to run. (Rarely happens)
	# Make sure everything runs smoothly during con.		# Make sure everything runs smoothly during con.

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	Until June/July, the Video Programming Department will need to collect a list of anime they want to ask permissions for. We need anime within our theme, popular anime, and new anime. VP can add in whatever else anyone wants to add (personal favorites, etc). Keep in mind you have 3 days and two rooms to fill, plus some time on main stage - so you need a lot (last estimate was approximately 150 hours).		Until June/July, the Video Programming Department will need to collect a list of anime they want to ask permissions for. We need anime within our theme, popular anime, and new anime. VP can add in whatever else anyone wants to add (personal favorites, etc). Keep in mind you have 3 days and two rooms to fill, plus some time on main stage - so you need a lot (last estimate was approximately 150 hours).

	A great thing to do is post on our ~~FB and forums~~ asking for suggestions. ~~Anyone can post to our forums, but for Facebook, Twitter, Tumblr, etc., the best thing to do is ask~~ our Social Media ~~Director~~ to ~~do it for you and relay back the suggestions~~.		A great thing to do is post on our social media asking for suggestions. Ask our Social Media team to make your posts.

	The reason it pushes into July is because we tend to do Hentai in July, so after Hentai is when the final permission requests go out. You can start requesting permissions before this, but ~~I wouldn~~'t send out any requests before mid-June ~~personally~~. Several main-stream anime companies have smaller companies they own which license the hentai, so it’s all one email to get permission. For example, I think Critical Mass is the same as RightStuf.		The reason it pushes into July is because we tend to do Hentai in July, so after Hentai is when the final permission requests go out. You can start requesting permissions before this, but you shouldn't really send out any requests before mid-June. Several main-stream anime companies have smaller companies they own which license the hentai, so it’s all one email to get permission. For example, I think Critical Mass is the same as RightStuf. Some companies shouldn't be reached out to sooner than 1 month before the convention, and others need several months of notice.

	FYI – Google Docs is a GREAT way to develop a list because it allows several people to work on the document all at one time~~. When everything is finished, move it to dropbox, but for serious work being done by a bunch of people at one time, this is totally the way to go~~. Some people can be adding to the list while others are looking up licensers, while others still are looking up rating info, episode counts, etc.		FYI – Google Docs is a GREAT way to develop a list because it allows several people to work on the document all at one time. Some people can be adding to the list while others are looking up licensers, while others still are looking up rating info, episode counts, etc.

	=== Step 2 – Find the Licensing Company ===		=== Step 2 – Find the Licensing Company ===
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	=== Step 3 – Ask Permission ===		=== Step 3 – Ask Permission ===
	Some companies require 3 months out to get screeners. Keep this in mind when determining when to contact them. At the time of this writing we do not have a list of screeners – this will be remedied in the future. Do not ask for screeners if we already have it! However, if there is any question about whether or not we have a screener - ask for the screener!		Some companies require 3 months out to get screeners. Keep this in mind when determining when to contact them.

	=== Step 4 – Poke the Company ===		=== Step 4 – Poke the Company ===
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	=== Step 6 – Make the MKVs ===		=== Step 6 – Make the MKVs ===
	Before con, the VPD will need to have all the video on hard drives (we provide them; we already own them). Keep in mind that we will still need a disc on site ~~for~~ some of the anime. Part of the terms from some companies is that we only show their anime from a licensed disc.		Before con, as possible, the VPD will need to have all the video on hard drives (we provide them; we already own them). Keep in mind that we will still need a disc on site to show some of the anime. Part of the terms from some companies is that we only show their anime from a licensed disc. Additionally, any anime provided by Crunchy Roll needs to be streamed from Crunchy Roll.

	~~The best thing would be~~ to have MKV blocks which don't list the anime in the title, just the time. Make a 4 hour block and it's like "Video Main, Saturday, 12pm – 4pm.mkv" and there will be no question what needs to run when. ~~The only reason I~~ don't want super-long blocks is because ~~what~~ if it starts late ~~. . .~~ then it will be off all day. ~~Additionally, we~~'ve determined that separate anime ~~don~~'t group into an MKV very well, but the same ~~rips~~ will group fine.		In theory, we like to have MKV blocks which don't list the anime in the title, just the time. Make a 4 hour block and it's like "Video Main, Saturday, 12pm – 4pm.mkv" and there will be no question what needs to run when. We don't want super-long blocks because if it starts late then it will be off all day. We've determined that separate anime often won't group into an MKV very well, but rips from the same DVD will group fine. Filler can be added to the end of a block to fill the time slot so the volunteer watching the equip doesn't have to hunt for filler. Also after blocks are good spots for sponsor commercials if we ever have any.

	~~Filler can be added to~~ the ~~end of a~~ block ~~to fill the time slot~~ so ~~the volunteer watching the equip doesn't have to hunt for filler. Also after blocks are good spots for sponsor commercials if~~ we ~~ever have any~~.		We've never had the block thing work, though, so really, we just muddle through as best we can.

	=== Step 7 – Make Sure Everything Runs ===		=== Step 7 – Make Sure Everything Runs ===
	At-Con VP and VP minions will need to make sure the anime is running on time and that any volunteers know what to do to keep the video running. VP does not need to be watching the rooms the entire time but ~~if something's wrong,~~ the ~~staff will~~ be looking for you. Having everything on external hard drives will help a lot in keeping the rooms running smoothly. Having the items scheduled into files should also make this a pretty brainless operation.		At-Con VP and VP minions will need to make sure the anime is running on time and that any volunteers know what to do to keep the video running. VP does not need to be watching the rooms the entire time but the equipment should never be left alone.

	=== Fansubs ===		=== Fansubs ===
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	'''The convention will never show anime (fansubbed or otherwise) which is licensed in the US without permission from the licensor.'''		'''The convention will never show anime (fansubbed or otherwise) which is licensed in the US without permission from the licensor.'''

	If we write Japan and ask permission, we ~~can~~ get it and then there ~~will~~ be no more gray area.		If we write Japan and ask permission, we could get it and then there would be no more gray area.
	I would love to have someone dedicated to fansub programming, but I want it to be 100% legal with no possible gray area. When you get technical – fansubs are illegal and are the same as showing any video without permission . . . unless we get permission.

	==See Also==		==See Also==
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	In 2014 Nikki continued to do a wonderful job handling video. Her official position is general programming staff.		In 2014 Nikki continued to do a wonderful job handling video. Her official position is general programming staff.

	We ~~refuse~~ to ~~give Nikki the title because~~ we ~~worry that she might go poof~~.		2015 was Nikki's last year handling video and staffing. We miss her.

			2016-2018 have been handled by multiple staff members from different departments. Thank you to those who have stepped up and ensured that we continue to have video to run.

Beta: added category

2015-08-01T04:08:12Z

added category

← Older revision		Revision as of 21:08, 31 July 2015
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	[[Category:Procedures]][[Category:Departments]][[Category:History]]		[[Category:Procedures]][[Category:Policies]][[Category:Departments]][[Category:History]]
	All video the convention shows is licensed in the US. We receive permission from those licensors to show the video during the convention.		All video the convention shows is licensed in the US. We receive permission from those licensors to show the video during the convention.

Beta: added categories

2015-07-25T18:16:36Z

added categories

← Older revision		Revision as of 11:16, 25 July 2015
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			[[Category:Procedures]][[Category:Departments]][[Category:History]]
	All video the convention shows is licensed in the US. We receive permission from those licensors to show the video during the convention.		All video the convention shows is licensed in the US. We receive permission from those licensors to show the video during the convention.

Beta: /* See Also */ put headers as links

2015-06-23T00:08:29Z

Beta: See Also

2015-06-23T00:07:38Z

See Also

Beta: Add link to the screeners list

2015-06-06T17:59:59Z

Add link to the screeners list

← Older revision		Revision as of 10:59, 6 June 2015
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	I would love to have someone dedicated to fansub programming, but I want it to be 100% legal with no possible gray area. When you get technical – fansubs are illegal and are the same as showing any video without permission . . . unless we get permission.		I would love to have someone dedicated to fansub programming, but I want it to be 100% legal with no possible gray area. When you get technical – fansubs are illegal and are the same as showing any video without permission . . . unless we get permission.

			== Screener Discs ==
			The convention owns some screeners and our staff supply the rest. [[Screeners\|See the List]]
	== Defense Against the Dark Arts ==		== Defense Against the Dark Arts ==

Beta: /* Step 2 – Find the Licensing Company */

2015-04-28T02:29:35Z

Step 2 – Find the Licensing Company

← Older revision		Revision as of 19:29, 27 April 2015
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	'''Here is our list of [[Video_Distributors]] and how we contact them.'''		'''Here is our list of [[Video_Distributors]] and how we contact them.'''

	Read this really useful link on how to request permissions. It includes some contact info which may or may not be accurate. ~~'''~~		'''Read this really useful link on how to request permissions. It includes some contact info which may or may not be accurate.
	[http://www.rightstuf.com/ubbthreads/ubbthreads.php/topics/815/]'''		[http://www.rightstuf.com/ubbthreads/ubbthreads.php/topics/815/]'''

Beta: /* Step 2 – Find the Licensing Company */

2015-04-28T02:29:13Z

Step 2 – Find the Licensing Company

← Older revision		Revision as of 19:29, 27 April 2015
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	'''Here is our list of [[Video_Distributors]] and how we contact them.'''		'''Here is our list of [[Video_Distributors]] and how we contact them.'''

	'''~~USEFUL LINK:~~		Read this really useful link on how to request permissions. It includes some contact info which may or may not be accurate. '''
	[http://www.rightstuf.com/ubbthreads/ubbthreads.php/topics/815/]'''		[http://www.rightstuf.com/ubbthreads/ubbthreads.php/topics/815/]'''

← Older revision		Revision as of 14:23, 5 July 2021
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	[[Category:Procedures]][[Category:Policies]][[Category:Departments]][[Category:History]]		[[Category:Procedures]][[Category:Policies]][[Category:Departments]][[Category:History]]
	All video the convention shows is licensed in the US. We receive permission from those licensors to show the video during the convention.		All video the convention shows is licensed in the US. We receive permission from those licensors to show the video during the convention.
			== Basic Procedure ==
	== Basic Procedure ==
	# Develop a list of Anime we might want to run. Overreach on this, we have a lot of time to fill and permissions can be denied or ignored.		# Develop a list of Anime we might want to run. Overreach on this, we have a lot of time to fill and permissions can be denied or ignored.
	# Determine what companies own the anime on the list.		# Determine what companies own the anime on the list.
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	# Using the VP drives, put together MKV files of schedule blocks for minions to run. (Rarely happens)		# Using the VP drives, put together MKV files of schedule blocks for minions to run. (Rarely happens)
	# Make sure everything runs smoothly during con.		# Make sure everything runs smoothly during con.

	=== Step 1 – Develop a List of Anime ===		=== Step 1 – Develop a List of Anime ===
	Until June/July, the Video Programming Department will need to collect a list of anime they want to ask permissions for. We need anime within our theme, popular anime, and new anime. VP can add in whatever else anyone wants to add (personal favorites, etc). Keep in mind you have 3 days and two rooms to fill, plus some time on main stage - so you need a lot (last estimate was approximately 150 hours).		Until June/July, the Video Programming Department will need to collect a list of anime they want to ask permissions for. We need anime within our theme, popular anime, and new anime. VP can add in whatever else anyone wants to add (personal favorites, etc). Keep in mind you have 3 days and two rooms to fill, plus some time on main stage - so you need a lot (last estimate was approximately 150 hours).
Line 19:		Line 17:

	FYI – Google Docs is a GREAT way to develop a list because it allows several people to work on the document all at one time. Some people can be adding to the list while others are looking up licensers, while others still are looking up rating info, episode counts, etc.		FYI – Google Docs is a GREAT way to develop a list because it allows several people to work on the document all at one time. Some people can be adding to the list while others are looking up licensers, while others still are looking up rating info, episode counts, etc.

	=== Step 2 – Find the Licensing Company ===		=== Step 2 – Find the Licensing Company ===
	Once you have that list, you need to organize it by who licenses it (Funimation, Right Stuf, etc.), and send each list to the companies to ask for permissions. I've always used Anime News Network in the past, but with ADV going under, their database doesn't seem to be up to date anymore. They are still a great resource, but RightStuf has a search engine which will most clearly figure out who owns what, and what else they own.		Once you have that list, you need to organize it by who licenses it (Funimation, Right Stuf, etc.), and send each list to the companies to ask for permissions. I've always used Anime News Network in the past, but with ADV going under, their database doesn't seem to be up to date anymore. They are still a great resource, but RightStuf has a search engine which will most clearly figure out who owns what, and what else they own.
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	While you are figuring out who owns what, look at other things they also license and add to your list. Try to look for newer releases over old ones unless you have a reason or a personal preference to the older items.		While you are figuring out who owns what, look at other things they also license and add to your list. Try to look for newer releases over old ones unless you have a reason or a personal preference to the older items.

	=== Step 3 – Ask Permission ===		=== Step 3 – Ask Permission ===
	Some companies require 3 months out to get screeners. Keep this in mind when determining when to contact them.		Some companies require 3 months out to get screeners. Keep this in mind when determining when to contact them.

	=== Step 4 – Poke the Company ===		=== Step 4 – Poke the Company ===
	After your first email, most likely no one will get back to you, or you'll only get automated responses. Some will ask for more information or send you a contract to sign, but this seems to be a game of poking the company. If no one gets back within a week or two, resend the email and state that you sent it on X date. In 2012 it took 3 of us to get a hold of Funimation. They had something go wrong in their email system and we FINALLY got them by posting to their forum.		After your first email, most likely no one will get back to you, or you'll only get automated responses. Some will ask for more information or send you a contract to sign, but this seems to be a game of poking the company. If no one gets back within a week or two, resend the email and state that you sent it on X date. In 2012 it took 3 of us to get a hold of Funimation. They had something go wrong in their email system and we FINALLY got them by posting to their forum.

	If you don't receive responses within a couple of weeks, get creative. Look for phone numbers, fan forums, a facebook page. . . anything. (Thomas once called the CEO of Bandai. He was nice but not super helpful.)		If you don't receive responses within a couple of weeks, get creative. Look for phone numbers, fan forums, a facebook page. . . anything. (Thomas once called the CEO of Bandai. He was nice but not super helpful.)

	=== Step 5 – Schedule the Anime ===		=== Step 5 – Schedule the Anime ===
	Once we have a list of anime we have permissions for (hopefully by September sometime), then the scheduling begins. Scheduling video is pretty much up to the VP dept. The video room can be scheduled completely, but you will need to wait for the panels and main stage to be scheduled before you can fill in what we need in between. Don't do it too early, programming will pretty much tell you when they're good to be filled.		Once we have a list of anime we have permissions for (hopefully by September sometime), then the scheduling begins. Scheduling video is pretty much up to the VP dept. The video room can be scheduled completely, but you will need to wait for the panels and main stage to be scheduled before you can fill in what we need in between. Don't do it too early, programming will pretty much tell you when they're good to be filled.

	=== Step 6 – Make the MKVs ===		=== Step 6 – Make the MKVs ===
	Before con, as possible, the VPD will need to have all the video on hard drives (we provide them; we already own them). Keep in mind that we will still need a disc on site to show some of the anime. Part of the terms from some companies is that we only show their anime from a licensed disc. Additionally, any anime provided by Crunchy Roll needs to be streamed from Crunchy Roll.		Before con, as possible, the VPD will need to have all the video on hard drives (we provide them; we already own them). Keep in mind that we will still need a disc on site to show some of the anime. Part of the terms from some companies is that we only show their anime from a licensed disc. Additionally, any anime provided by Crunchy Roll needs to be streamed from Crunchy Roll.
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	We've never had the block thing work, though, so really, we just muddle through as best we can.		We've never had the block thing work, though, so really, we just muddle through as best we can.

	=== Step 7 – Make Sure Everything Runs ===		=== Step 7 – Make Sure Everything Runs ===
	At-Con VP and VP minions will need to make sure the anime is running on time and that any volunteers know what to do to keep the video running. VP does not need to be watching the rooms the entire time but the equipment should never be left alone.		At-Con VP and VP minions will need to make sure the anime is running on time and that any volunteers know what to do to keep the video running. VP does not need to be watching the rooms the entire time but the equipment should never be left alone.

	=== Fansubs ===		=== Fansubs ===
	The convention is willing to show fansubs which are not licensed in the US only if one of the following occurs:		The convention is willing to show fansubs which are not licensed in the US only if one of the following occurs:
	* We do not have permission for enough US-licensed anime to fill our schedule.		* We do not have permission for enough US-licensed anime to fill our schedule.
	* We have permission from the Japanese copyright holder to show the fansubs.		* We have permission from the Japanese copyright holder to show the fansubs.

	As of this writing, we have not shown fansubs as part of our video programming.		As of this writing, we have not shown fansubs as part of our video programming.

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	If we write Japan and ask permission, we could get it and then there would be no more gray area.		If we write Japan and ask permission, we could get it and then there would be no more gray area.

	== Example Screener Permission Email 2021==		== Example Screener Permission Email 2021==
	Hello,		Hello,
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	Thank you,		Thank you,

	Samuel Schuler		Samuel Schuler

	Head of Programming		Head of Programming

	Sierra Nevada Anime Fans Unite!		Sierra Nevada Anime Fans Unite!

	http://snafucon.com/		http://snafucon.com/



	==See Also==		==See Also==
	=== [[Screeners\|Screener]] Discs ===		=== [[Screeners\|Screener]] Discs ===
	The convention owns some screeners and our staff supply the rest. [[Screeners\|See the List]]		The convention owns some screeners and our staff supply the rest. [[Screeners\|See the List]]

	===[[Video Distributors]] ===		===[[Video Distributors]] ===
	See the entry for [[Video Distributors]]		See the entry for [[Video Distributors]]

	== Defense Against the Dark Arts ==		== Defense Against the Dark Arts ==

	In 2010, Aaron, a friend of a high-level staff member, was given the position of Video Programming Director. At the last minute when we checked on his progress he told us that he had no idea what he was doing and stepped down. The chairs had to fill in his role right before the convention.		In 2010, Aaron, a friend of a high-level staff member, was given the position of Video Programming Director. At the last minute when we checked on his progress he told us that he had no idea what he was doing and stepped down. The chairs had to fill in his role right before the convention.

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	In 2012 Tori managed to do the pre-con job acceptably with frequent prodding from the chairs. She imploded during the con itself and has not come back to the convention since.		In 2012 Tori managed to do the pre-con job acceptably with frequent prodding from the chairs. She imploded during the con itself and has not come back to the convention since.
	~~<!-- NOTE TO EDITORS:~~
	~~- Please do not post details about the implosion.~~
	~~- It's a private matter and shouldn't be discussed publicly.~~
	~~-->~~

	In 2013, Nikki, a new staff member in the programming department, took up the responsibilities of VP without taking on the title. She was assisted by [[User:Rjohann\|Ryan]], the head of [[Programming]].		In 2013, Nikki, a new staff member in the programming department, took up the responsibilities of VP without taking on the title. She was assisted by [[User:Rjohann\|Ryan]], the head of [[Programming]].

← Older revision		Revision as of 17:08, 22 June 2015
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	==See Also==		==See Also==
	=== Screener Discs ===		=== [[Screeners\|Screener]] Discs ===
	The convention owns some screeners and our staff supply the rest. [[Screeners\|See the List]]		The convention owns some screeners and our staff supply the rest. [[Screeners\|See the List]]

	===Video Distributors ===		===[[Video Distributors]] ===
	See the entry for [[Video Distributors]]		See the entry for [[Video Distributors]]

← Older revision		Revision as of 17:07, 22 June 2015
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	# Make sure everything runs smoothly during con.		# Make sure everything runs smoothly during con.

	== Step 1 – Develop a List of Anime ==		=== Step 1 – Develop a List of Anime ===
	Until June/July, the Video Programming Department will need to collect a list of anime they want to ask permissions for. We need anime within our theme, popular anime, and new anime. VP can add in whatever else anyone wants to add (personal favorites, etc). Keep in mind you have 3 days and two rooms to fill, plus some time on main stage - so you need a lot (last estimate was approximately 150 hours).		Until June/July, the Video Programming Department will need to collect a list of anime they want to ask permissions for. We need anime within our theme, popular anime, and new anime. VP can add in whatever else anyone wants to add (personal favorites, etc). Keep in mind you have 3 days and two rooms to fill, plus some time on main stage - so you need a lot (last estimate was approximately 150 hours).

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	FYI – Google Docs is a GREAT way to develop a list because it allows several people to work on the document all at one time. When everything is finished, move it to dropbox, but for serious work being done by a bunch of people at one time, this is totally the way to go. Some people can be adding to the list while others are looking up licensers, while others still are looking up rating info, episode counts, etc.		FYI – Google Docs is a GREAT way to develop a list because it allows several people to work on the document all at one time. When everything is finished, move it to dropbox, but for serious work being done by a bunch of people at one time, this is totally the way to go. Some people can be adding to the list while others are looking up licensers, while others still are looking up rating info, episode counts, etc.

	== Step 2 – Find the Licensing Company ==		=== Step 2 – Find the Licensing Company ===
	Once you have that list, you need to organize it by who licenses it (Funimation, Right Stuf, etc.), and send each list to the companies to ask for permissions. I've always used Anime News Network in the past, but with ADV going under, their database doesn't seem to be up to date anymore. They are still a great resource, but RightStuf has a search engine which will most clearly figure out who owns what, and what else they own.		Once you have that list, you need to organize it by who licenses it (Funimation, Right Stuf, etc.), and send each list to the companies to ask for permissions. I've always used Anime News Network in the past, but with ADV going under, their database doesn't seem to be up to date anymore. They are still a great resource, but RightStuf has a search engine which will most clearly figure out who owns what, and what else they own.

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	While you are figuring out who owns what, look at other things they also license and add to your list. Try to look for newer releases over old ones unless you have a reason or a personal preference to the older items.		While you are figuring out who owns what, look at other things they also license and add to your list. Try to look for newer releases over old ones unless you have a reason or a personal preference to the older items.

	== Step 3 – Ask Permission ==		=== Step 3 – Ask Permission ===
	Some companies require 3 months out to get screeners. Keep this in mind when determining when to contact them. At the time of this writing we do not have a list of screeners – this will be remedied in the future. Do not ask for screeners if we already have it! However, if there is any question about whether or not we have a screener - ask for the screener!		Some companies require 3 months out to get screeners. Keep this in mind when determining when to contact them. At the time of this writing we do not have a list of screeners – this will be remedied in the future. Do not ask for screeners if we already have it! However, if there is any question about whether or not we have a screener - ask for the screener!

	== Step 4 – Poke the Company ==		=== Step 4 – Poke the Company ===
	After your first email, most likely no one will get back to you, or you'll only get automated responses. Some will ask for more information or send you a contract to sign, but this seems to be a game of poking the company. If no one gets back within a week or two, resend the email and state that you sent it on X date. In 2012 it took 3 of us to get a hold of Funimation. They had something go wrong in their email system and we FINALLY got them by posting to their forum.		After your first email, most likely no one will get back to you, or you'll only get automated responses. Some will ask for more information or send you a contract to sign, but this seems to be a game of poking the company. If no one gets back within a week or two, resend the email and state that you sent it on X date. In 2012 it took 3 of us to get a hold of Funimation. They had something go wrong in their email system and we FINALLY got them by posting to their forum.

	If you don't receive responses within a couple of weeks, get creative. Look for phone numbers, fan forums, a facebook page. . . anything. (Thomas once called the CEO of Bandai. He was nice but not super helpful.)		If you don't receive responses within a couple of weeks, get creative. Look for phone numbers, fan forums, a facebook page. . . anything. (Thomas once called the CEO of Bandai. He was nice but not super helpful.)

	== Step 5 – Schedule the Anime ==		=== Step 5 – Schedule the Anime ===
	Once we have a list of anime we have permissions for (hopefully by September sometime), then the scheduling begins. Scheduling video is pretty much up to the VP dept. The video room can be scheduled completely, but you will need to wait for the panels and main stage to be scheduled before you can fill in what we need in between. Don't do it too early, programming will pretty much tell you when they're good to be filled.		Once we have a list of anime we have permissions for (hopefully by September sometime), then the scheduling begins. Scheduling video is pretty much up to the VP dept. The video room can be scheduled completely, but you will need to wait for the panels and main stage to be scheduled before you can fill in what we need in between. Don't do it too early, programming will pretty much tell you when they're good to be filled.

	== Step 6 – Make the MKVs ==		=== Step 6 – Make the MKVs ===
	Before con, the VPD will need to have all the video on hard drives (we provide them; we already own them). Keep in mind that we will still need a disc on site for some of the anime. Part of the terms from some companies is that we only show their anime from a licensed disc.		Before con, the VPD will need to have all the video on hard drives (we provide them; we already own them). Keep in mind that we will still need a disc on site for some of the anime. Part of the terms from some companies is that we only show their anime from a licensed disc.

Line 47:		Line 47:
	Filler can be added to the end of a block to fill the time slot so the volunteer watching the equip doesn't have to hunt for filler. Also after blocks are good spots for sponsor commercials if we ever have any.		Filler can be added to the end of a block to fill the time slot so the volunteer watching the equip doesn't have to hunt for filler. Also after blocks are good spots for sponsor commercials if we ever have any.

	== Step 7 – Make Sure Everything Runs ==		=== Step 7 – Make Sure Everything Runs ===
	At-Con VP and VP minions will need to make sure the anime is running on time and that any volunteers know what to do to keep the video running. VP does not need to be watching the rooms the entire time but if something's wrong, the staff will be looking for you. Having everything on external hard drives will help a lot in keeping the rooms running smoothly. Having the items scheduled into files should also make this a pretty brainless operation.		At-Con VP and VP minions will need to make sure the anime is running on time and that any volunteers know what to do to keep the video running. VP does not need to be watching the rooms the entire time but if something's wrong, the staff will be looking for you. Having everything on external hard drives will help a lot in keeping the rooms running smoothly. Having the items scheduled into files should also make this a pretty brainless operation.

	== Fansubs ==		=== Fansubs ===
	The convention is willing to show fansubs which are not licensed in the US only if one of the following occurs:		The convention is willing to show fansubs which are not licensed in the US only if one of the following occurs:
	* We do not have permission for enough US-licensed anime to fill our schedule.		* We do not have permission for enough US-licensed anime to fill our schedule.
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	I would love to have someone dedicated to fansub programming, but I want it to be 100% legal with no possible gray area. When you get technical – fansubs are illegal and are the same as showing any video without permission . . . unless we get permission.		I would love to have someone dedicated to fansub programming, but I want it to be 100% legal with no possible gray area. When you get technical – fansubs are illegal and are the same as showing any video without permission . . . unless we get permission.

	== Screener Discs ==		==See Also==
			=== Screener Discs ===
	The convention owns some screeners and our staff supply the rest. [[Screeners\|See the List]]		The convention owns some screeners and our staff supply the rest. [[Screeners\|See the List]]

			===Video Distributors ===
			See the entry for [[Video Distributors]]

	== Defense Against the Dark Arts ==		== Defense Against the Dark Arts ==