Logistics: Load In and Load Out: Difference between revisions

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[[Category:Departments]][[Category:Policies]]
[[Category:Departments]][[Category:Policies]]
Logistics operates mainly before and after con. We may start set up as early as Thursday morning if the venue will allow. If not, we will begin set up early Friday morning (Probably around 4 AM). We will be unloading all the tech and gaming equipment as well as several tables and chairs.
 
Then you have pretty much the entire con to enjoy with very little work. (We do have to re arrange the panel room and lock certain rooms)
Logistics operates mainly at the beginning and end of con. We pick up the truck from the rental place around 3pm on Wednesday, load everything in the storage unit into it, and park it at Thomas' house overnight. Setup starts as soon as the venue will let us, typically early Thursday in recent years. We unload the truck as quickly as possible, then it goes to the arcade department for their load-in. The table vendor generally delivers the eight foot tables for the merchants in early afternoon and we have to unload their truck, but sometimes they can't deliver and we have to pick the tables up with the truck. When arcade gets back with the truck full of cabinets we may have to help them unload. Once everything is unloaded Logistics is responsible for moving everything to where it needs to go and setting up the artist alley tables. Once that's done we don't have a lot of work during con apart from resetting rooms from time to time.
Logistics is also responsible for getting everything out of the GRS by Monday morning. After closing ceremonies is finished, we will start loading everything into the truck and take it away. We usually will be working until we are finished the last couple of years have been until about sunrise.
 
Load-out starts around 5pm on Sunday at the beginning of Closing Ceremonies, and more-or-less runs in reverse of load-in.
 


== Requirements ==
== Requirements ==

Revision as of 19:40, 15 October 2017


Logistics operates mainly at the beginning and end of con. We pick up the truck from the rental place around 3pm on Wednesday, load everything in the storage unit into it, and park it at Thomas' house overnight. Setup starts as soon as the venue will let us, typically early Thursday in recent years. We unload the truck as quickly as possible, then it goes to the arcade department for their load-in. The table vendor generally delivers the eight foot tables for the merchants in early afternoon and we have to unload their truck, but sometimes they can't deliver and we have to pick the tables up with the truck. When arcade gets back with the truck full of cabinets we may have to help them unload. Once everything is unloaded Logistics is responsible for moving everything to where it needs to go and setting up the artist alley tables. Once that's done we don't have a lot of work during con apart from resetting rooms from time to time.

Load-out starts around 5pm on Sunday at the beginning of Closing Ceremonies, and more-or-less runs in reverse of load-in.


Requirements

  • Must be able to work Thursday night and Friday Morning
  • Must be able to work and be active from 3PM Sunday to about 6AM Monday
  • Must be able to lift objects weighing up to 50lbs and assist in moving delicate arcade cabinets weighing 100-1,000 lbs

Responsibilities

  • Follow the orders of the Logistics Head
  • Load/Unload truck at storage unit
  • Load/Unload truck at the con
  • Load/Unload tables and chairs
  • Load/Unload game cabinets
  • Obey weight limits on dollies
  • Assist in moving fragile electronic equipment
  • Set up tables and chairs
  • Assist in lockdown/opening rooms (Vendors/Registration)

Past Summary

2015

  • 4:00pm - Got the truck
  • 4:30pm - Tables loaded into truck. Truck went to load from storage.
  • 5:50pm - Truck Arrived at Venue
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