Dorms: Difference between revisions
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===Staff Dorms / Housing === | ===Staff Dorms / Housing === | ||
SNAFU Con does not yet have the budget to outright purchase hotel rooms for the staff. However, we are able to offer a discounted rate for the staff, and group the staff in rooms. | SNAFU Con does not yet have the budget to outright purchase hotel rooms for the staff. However, we are able to offer a discounted rate for the staff, and group the staff in rooms. | ||
===Eligibility=== | ===Eligibility=== | ||
If you are a staff member you are eligible to use the staff dorms. We also occasionally have special cases stay in the staff dorms. | If you are a staff member you are eligible to use the staff dorms. We also occasionally have special cases stay in the staff dorms. | ||
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Refund may only be given if a staff member cancels or is removed from the dorms earlier than 1 week before the convention starts. After that point, refund is increasingly unlikely, but is up to the discretion of the convention chairs. | Refund may only be given if a staff member cancels or is removed from the dorms earlier than 1 week before the convention starts. After that point, refund is increasingly unlikely, but is up to the discretion of the convention chairs. | ||
===Placements=== | ===Placements=== | ||
We group staff together by gender. | We group staff together by gender. | ||
We group staff up to 4 in a single room. There are two beds in a room. It is up to the members of the room to determine who gets beds, who shares beds, and who sleeps on the floor. You’re adults – work it out. | We group staff up to 4 in a single room. There are two beds in a room. It is up to the members of the room to determine who gets beds, who shares beds, and who sleeps on the floor. You’re adults – work it out. | ||
Generally we do not let staff choose what room they will be in or who they will be with. However, requests to be housed with a certain staff member or to *not* be housed with a certain staff member will be considered. We may not be able to accommodate all requests. | Generally we do not let staff choose what room they will be in or who they will be with. However, requests to be housed with a certain staff member or to *not* be housed with a certain staff member will be considered. We may not be able to accommodate all requests. | ||
A staff member may pay for all four person slots and stay with their significant other or family at the staff dorm rates. Other members of the room need not be staff. One must take and pay for all four person-slots to be able to do this. If you do take a full room, you will likely have to check in and out your own room (it will be determined immediately before the convention). | A staff member may pay for all four person slots and stay with their significant other or family at the staff dorm rates. Other members of the room need not be staff. One must take and pay for all four person-slots to be able to do this. If you do take a full room, you will likely have to check in and out your own room (it will be determined immediately before the convention). | ||
===Check In, Keys=== | ===Check In, Keys=== | ||
Beta checks in the staff rooms and distributes keys. Beta has a key for each room and might periodically check on the room. If you lose your key, Beta will be able to get another one. | Beta checks in the staff rooms and distributes keys. Beta has a key for each room and might periodically check on the room. If you lose your key, Beta will be able to get another one. | ||
If a person has paid for all four slots, they might have to check in their own room (this will be determined immediately before the convention). The company owners can get into any room in our room block, and still might periodically check in on that room. | If a person has paid for all four slots, they might have to check in their own room (this will be determined immediately before the convention). The company owners can get into any room in our room block, and still might periodically check in on that room. | ||
=== Check Out === | |||
===Rates=== | If the room is booked for longer than you are staying, you can just leave when you have the chance at any point that morning. If the room is booked until the morning you're planning to leave, you need to be completely out by 11am. | ||
===Rates=== | |||
* 2015-2019 the rate was $15/person/night. | |||
* 2021 was going to be $25 but due to a misquote it became $20/person/night. | |||
* 2022+ is $25/person/night. | |||
If you truly cannot afford the current rate, please contact us anyway. We have allowed staff to stay in the dorms for lesser rates up to and including $0 because they just couldn’t afford anything and would have been sleeping under tables otherwise. Please be honest about what you can afford. | If you truly cannot afford the current rate, please contact us anyway. We have allowed staff to stay in the dorms for lesser rates up to and including $0 because they just couldn’t afford anything and would have been sleeping under tables otherwise. Please be honest about what you can afford. | ||
===How To=== | ===How To=== | ||
At least 1 month before con (ASAP), PM Beta in chat or via email and let her know that you want to be in the staff dorms for that year. Please include what nights you need. Be as clear as possible. It is recommended to state when you will need the room and what morning you are leaving. Eg: “Need a room starting Thursday night and leaving Sunday morning.” | At least 1 month before con (ASAP), PM Beta in chat or via email and let her know that you want to be in the staff dorms for that year. Please include what nights you need. Be as clear as possible. It is recommended to state when you will need the room and what morning you are leaving. Eg: “Need a room starting Thursday night and leaving Sunday morning.” | ||
===Special At-Con Situations=== | ===Special At-Con Situations=== | ||
It is up to you to plan how you sleep and shower during con. However, if you find yourself without a place to sleep or shower, please contact Beta and we might be able to temporarily accommodate you. | It is up to you to plan how you sleep and shower during con. However, if you find yourself without a place to sleep or shower, please contact Beta and we might be able to temporarily accommodate you. | ||
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We sometimes have extra dorm space, and we often have a non-committed room that we can allow people to use temporarily for a nap or a shower. We can’t promise that we can help you, but please reach out to us and we will do what we can. | We sometimes have extra dorm space, and we often have a non-committed room that we can allow people to use temporarily for a nap or a shower. We can’t promise that we can help you, but please reach out to us and we will do what we can. | ||
Please do not sleep under tables. =( | Please do not sleep under tables or in your car. =( | ||
=== How to Pay === | |||
Bring cash or a check to con. Ideally put it in an unsealed envelope with your name and the amount on it and the word "Dorms." We will verify the money at con and put the envelope away. It helps me with the books post-con to keep the payment separate. | |||
The reason we do cash/check is because just about any other method will cost us in processor fees and we're already losing money on this deal. | |||
===VIP Eligibility=== | ===VIP Eligibility=== | ||
You do not receive VIP status if you use the staff dorms. You must reserve your own room through our hotel link if you want VIP status. | You do not receive VIP status if you use the staff dorms. You must reserve your own room through our hotel link if you want VIP status. | ||
Latest revision as of 16:32, 21 September 2024
Staff Dorms / Housing
SNAFU Con does not yet have the budget to outright purchase hotel rooms for the staff. However, we are able to offer a discounted rate for the staff, and group the staff in rooms.
Eligibility
If you are a staff member you are eligible to use the staff dorms. We also occasionally have special cases stay in the staff dorms.
We do not offer this to volunteers, you must have full staff status.
If you are removed as staff for any reason, you will no longer be eligible for the staff dorms. If this happens during the convention itself it is up to the discretion of the convention chairs as to whether you may continue to stay in the dorms.
Refund may only be given if a staff member cancels or is removed from the dorms earlier than 1 week before the convention starts. After that point, refund is increasingly unlikely, but is up to the discretion of the convention chairs.
Placements
We group staff together by gender.
We group staff up to 4 in a single room. There are two beds in a room. It is up to the members of the room to determine who gets beds, who shares beds, and who sleeps on the floor. You’re adults – work it out.
Generally we do not let staff choose what room they will be in or who they will be with. However, requests to be housed with a certain staff member or to *not* be housed with a certain staff member will be considered. We may not be able to accommodate all requests.
A staff member may pay for all four person slots and stay with their significant other or family at the staff dorm rates. Other members of the room need not be staff. One must take and pay for all four person-slots to be able to do this. If you do take a full room, you will likely have to check in and out your own room (it will be determined immediately before the convention).
Check In, Keys
Beta checks in the staff rooms and distributes keys. Beta has a key for each room and might periodically check on the room. If you lose your key, Beta will be able to get another one.
If a person has paid for all four slots, they might have to check in their own room (this will be determined immediately before the convention). The company owners can get into any room in our room block, and still might periodically check in on that room.
Check Out
If the room is booked for longer than you are staying, you can just leave when you have the chance at any point that morning. If the room is booked until the morning you're planning to leave, you need to be completely out by 11am.
Rates
- 2015-2019 the rate was $15/person/night.
- 2021 was going to be $25 but due to a misquote it became $20/person/night.
- 2022+ is $25/person/night.
If you truly cannot afford the current rate, please contact us anyway. We have allowed staff to stay in the dorms for lesser rates up to and including $0 because they just couldn’t afford anything and would have been sleeping under tables otherwise. Please be honest about what you can afford.
How To
At least 1 month before con (ASAP), PM Beta in chat or via email and let her know that you want to be in the staff dorms for that year. Please include what nights you need. Be as clear as possible. It is recommended to state when you will need the room and what morning you are leaving. Eg: “Need a room starting Thursday night and leaving Sunday morning.”
Special At-Con Situations
It is up to you to plan how you sleep and shower during con. However, if you find yourself without a place to sleep or shower, please contact Beta and we might be able to temporarily accommodate you.
We sometimes have extra dorm space, and we often have a non-committed room that we can allow people to use temporarily for a nap or a shower. We can’t promise that we can help you, but please reach out to us and we will do what we can.
Please do not sleep under tables or in your car. =(
How to Pay
Bring cash or a check to con. Ideally put it in an unsealed envelope with your name and the amount on it and the word "Dorms." We will verify the money at con and put the envelope away. It helps me with the books post-con to keep the payment separate.
The reason we do cash/check is because just about any other method will cost us in processor fees and we're already losing money on this deal.
VIP Eligibility
You do not receive VIP status if you use the staff dorms. You must reserve your own room through our hotel link if you want VIP status.