Beta's 2021 Todo List

In 2021 I created a channel called "i-just-need-a-todo-channel" and used it to organize myself. This is the version of that channel organized by ChatGPT into something that can be reviewed in other years:

Completed Tasks

Meeting and Communication

• Reviewed and approved meeting selections scheduled by Cassy
• Schedule meeting emails where possible.
• Sent out a staff update email
• Sent out meeting email
• Emailed out meeting notes
• Sent another meeting email today
• Merged the tickets that were sent to multiple emails.
• Implemented a method for dealing with staff that use handles instead of names.
• Manga Library allocated an ad in the con book.
• Updated the wiki to reflect the need for a week of lead time on badge designs before the closing date of pre-reg.
• COVID policy made available at NTS https://drive.google.com/file/d/1jBg5Cj9EOMOe7asKhDCYrMpIyuCeC9Pz/view?usp=sharing

Embed Title: ECPS COVID-19 Policy.pdf

• Event scheduled with city authorities.
• Panel count sheets and feedback envelopes produced. Panel count sheets made exportable.
• Cosplay lounge hours confirmed on schedule.
• Manga lounge hours confirmed on schedule.
• Cosplay meetups on schedule.
• Maid cafe, karaoke and art gallery removed from schedule.
• work instructions printed and made available in chair support.
• Waivers added to the print list.
• Map images made available here: https://docs.google.com/document/d/1yOhdtib7zcT77xNmfQpjl89PuI2C2hel-8_K1WmWkCc

Contracts and Vendors

• Handled the vendor contract.
• Handled merchant contracts, brought forward to 9/4
• Completed staff contracts
• Reviewed Warky's contract and approved it
• Reviewed vendors we liked from last time (Handled by Head and Nuriko)
• Guest contract finalised
• Swap meet and generic merchant contract finalised.
• Merchant info badge designed and in the print folder awaiting production.
• Received information on Merchant VIP snack bags
• Prefilled merchant documents arranged.
• State vendor documents arranged.

Technology and Online Media

• Published graphics on social media
• Opened up panel applications (Completed by tjsomething)
• Added a tech interest point on the application
• We need to get a few of the small bottles of hand sanitizer to each panel room, up front for the panellists.
• Enabled Angie and Omega in RT
• Sent fliers to print
• Started working on con book
• Truck rental information added to wiki. Further improvements on the entry to come.
• Acquired reset sheet for main stage mixer.
• Con book made available online.
• Solved BACON issue with inactive locations.
• Refill Question of the Day.
• Something something gridding in the wiki.
• Cash handling procedure added to the wiki.

Event Planning

• Registration hours spreadsheet generated.
• Announced registration is open.
• Scheduled the Truck (Handled by Cassy due to website issues)
• Organized catering and BEOs - just to be sent.
• Coordinated with Sammich about role sync before clearing old staff roles
• Nevada room layout finalised.
• Met with Ethan about masq and talent show opening.
• Masq and talent show process run through local, the process confirmed to be successful.
• Sam arranged masq and talent show prizes.
• Dave replied to swap meet wrt tickets.
• Reg list checked for banned guests, before and after online reg closed.
• Final liability form emailed to minors with registered email addresses.
• Reviewed at-con work instructions.
• Anime screeners sourced from owned discs
  • Africa Salaryman
  • Assassination Classroom S1
  • Boufuri
  • Cowboy Bebop
  • Fruits Basket (the newer one)
  • How Heavy are the Dumbbells You Lift
  • Kakushigoto
  • Snow White With The Red Hair
  • Toilet Bound Hanako-Kun
  • Uzaki Chan Wants to Hang Out
  • Wise Mans Grandchild
  • Yu yu hakusho s1
• Guest tables and the exceptional swap meet space handled.
• Entourage badges for guests checked.
• VIP coupons produced.
• Check on the comped table and badge fees for the guest tabling in Cosplay.
• Dragon handled at-con press liaison.
• Got laptop to run in case we need it.
• Got guest checks & per diem amounts ready for con.
• Got per diem receipts printed.
• Added VIP prints to guest bags.
• Supplied hand sanitizer in panellist rooms.
• Each room given stack of feedback forms. Badge checker area given extras, as well as laminated ‘How To’ sheet for counting. Clickers and sheet for recording numbers also here.

Inventory and Purchasing

• Badge flavour text finalized.
• Put together initial badge order.
• Arranged for and scanned storage inventory sheets.
• Exported badges (1/2)
• Paid Econoprint.
• Ordered 1,000 badge clips.
• "TIME BOSS" buttons printed.
• Checked the stock of poker chips (Sufficient)
• At-con badges arranged to come with the first badge order.
• Produced VIP letter and bought swag.
• Production of signage started.
• No purchase of earplugs or receipt books needed.
• Con store price lists brought in line to 2021.
• Retractable VIP lanyards purchased.
• Extra tissues reprioritized.
• Larger alcohol wipes for arcade machines acquired.
• Signage produced includes:
  • Maps
  • Day 0 sign “Are you artist, vendor, swap meet? Go to the front of this line."
  • Day 0 map sign that shows what’s open in reg
  • "Mask policy still applies" form Rave and dance games signs. Also one for main stage.
  • T-shirts
• Additional miscellaneous signs produced.
• Confirmed all signage ordered and collected.
• T shirt pickup arranged.
• Costco purchases arranged.
• 8.5x11 Vaccine policies for each reg station.
• Order another peace bonding sign NEXT YEAR; for now we get by on 8.5 x 11 signs
• Reg checklist generated.
• Nose strips added to con store to go out with masks.
• Located coloring table supplies

Special Projects

• Delegated prompting of high staff applications to HR.
• Created list of things to give to new assistants (Partially complete, Wiki exists)
• Updated To-Do List
• Badge checking schedule? Pass off to Rovers maybe? Dropped
• Got Adam into RT because it was broken
• Initiated T-shirt design (Sent to Fuel, paid)
• Located 2019 panel counts documents and delegated a better form be created for 2021.
• Prepped my vest for con.
• Asset tagged the stanchions.

Others

• Reviewed and approved a room just for talking to assistants
• Updated mask policy for small children
• Updated policy on masks under fursuits.
• Cup instructions document and 2021 labels sourced.
• Ascertain badge stamps and qties to laminate or sticker.

Incomplete or Dropped Tasks

• Karaoke planning given up
• Cosplay Cafe cancelled
• Various signs dropped or moved down
• Contest form revamping pushed back.
• Rapid COVID tests unavailable.
• Sales tax to be processed post-con.
• Tech people and schedule delegated to self manage.
• Crunch schedule deemed not useful.
• AA online event artist/vendor project shelved.
• Themed areas/event theme ideas shelved.
• Press release dropped due to time constraints.
• Guest banners unfeasible to put in place.
• Ordering extra tables - picked up by GSR.
• Custom stamp for badges moved to next year.
• Signage for masks specific to the rave.
• Screeners unavailable this year.
• YPS reports judged to not require yellow pad paper.
• Logistics maps dropped
• Badge checking schedule dropped.

Purchases

• Enquired if printer can add UV spot color pre-purchase of separate ink.
• Bought HP Toner, inkjet ink, date stamp, Lam pouches, hologram security stickers, hand sanitizer, honey candy and honey sticks, masks, and AA hand sanitizer bottles.

Notes and Miscellaneous

• Make sure the mixer reset sheet makes it to main stage
• Account for myself taking a tshirt and 2 masks
• Staff roles and responsibilities distributed amongst various team members like Cassy, Sammich, and Dave.
• Wiki - taking reg money to cage cashier procedure and policies
• Refill QOTD
• Ask buttons? Dropped
• Make VIP buttons