Beta's 2023 Todo List: Difference between revisions
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== Priority == | == Priority == | ||
* | *Door Schedules - need to go out ---- SIGN SCHEDULE HOLDERS, ESP ON MERCHANTS | ||
- | *Panelist count sheet - printed need to be shown to Natasha | ||
*bundle up masq prize baskets | *Guest checks have been entered; two require W9s. Need checks from Thomas | ||
*Masq fact sheet | -- | ||
*bundle up masq prize baskets - Giving to Ethan... Where are the things? | |||
*Review and update bitrix tasks | * Masq fact sheet -- needs updates from Sam | ||
* | |||
*Review and update bitrix tasks - Mostly okay | |||
*Rovers and panel badge checking schedule - I have this from Aiden and gave it to Blanca. Not sure what more to do with it? | |||
* | *Registration Alerts code --- Triage???? | ||
- | - | ||
* Staff Vouchers - May be a good time to give out staff ribbons, too. | |||
* STAFF TIES GODDAMMIT | |||
*Staff | |||
* | |||
==Guests== | |||
*Complete guest stuff (details private) | *Complete guest stuff (details private) | ||
*<s>Per diem</s> | |||
*<span style="color:#dcdaed">Get guest checks and per diem ready</span> Blocked by not having all guests contracted yet | *<span style="color:#dcdaed">Get guest checks and per diem ready</span> Blocked by not having all guests contracted yet | ||
* | ==Registration== | ||
*Mark box(es) to put paper to be recycled in Reg, along with lists of what to recycle and what to reuse. - We will be using a conbook box, but maybe put together a sheet of instructions we can print on colored paper | |||
*<s>''' | *<s>Bag stuffing - all still need pocket schedules and con books | ||
* | ** '''VIP''' 45 | ||
* | ***Still needs paper coupons | ||
** | *** poke chip coupon | ||
** | ***VIP letter | ||
** | **'''Guest''' 8 | ||
** | ***Highlighted schedules | ||
** | ***Con lanyard with badge | ||
* | **'''Staff''' 50 (3 are extra and 1 is missing several things as a "last resort" bag, labeled with a black pipe cleaner | ||
* | *** Still needs staff poker chip | ||
***staff letter | |||
***ribbon?? Or hand out separately to reduce waste? | |||
***con lanyard? | |||
* | **'''VIP staff''' 5 - 3 are missing starly buttons, plus see staff section | ||
** | ** '''Prereg''' - 112 needed, make 120? | ||
* | ***bookmarks | ||
*YPS reports | ***Do I have enough of the little vip envelopes to hand out 1 each?</s> | ||
*<s>YPS reports</s> | |||
**<s>List what valid IDs are on the Invalid ID form in the YPS.</s> - not going to have ID list on YPS | **<s>List what valid IDs are on the Invalid ID form in the YPS.</s> - not going to have ID list on YPS | ||
**<s>Possibly do separate yellow pads per day per person so it's more obvious what day each thing happened on. Collect all yellow pads at the end of each day and file them, then issue fresh ones the next day. Put the date on the cover.</s> - Bought date stamps to try to stamp the books every day | **<s>Possibly do separate yellow pads per day per person so it's more obvious what day each thing happened on. Collect all yellow pads at the end of each day and file them, then issue fresh ones the next day. Put the date on the cover.</s> - Bought date stamps to try to stamp the books every day | ||
* | *<s>Merch inventory interface</s> | ||
*Put all badges into sleeves | *<s>Laminate all the badges</s> | ||
* | *<s>Put all badges into sleeves</s> | ||
* <s>VIP Letter</s> | *<s>VIP Letter</s> | ||
* <s>Set alarm for bank run - "It looks like the closest Wells Fargo is on Oddie in Sparks and they close at noon on Saturdays. The next closest one is over on Plumb lane and they are closed on Saturdays."</s> | *<s>Staff Letter</s> | ||
* <s>PREREGISTRATION BADGES</s> | *<s>Bother everyone about vax status?? Done once, would love to do again, I can't though.</s> | ||
*<s>VIP Letter</s> | |||
*<s>Set alarm for bank run - "It looks like the closest Wells Fargo is on Oddie in Sparks and they close at noon on Saturdays. The next closest one is over on Plumb lane and they are closed on Saturdays."</s> | |||
*<s>PREREGISTRATION BADGES</s> | |||
*<s>envelopes for the tarot stickers</s> | *<s>envelopes for the tarot stickers</s> | ||
*<s>envelope for the amethyst</s> | * <s>envelope for the amethyst</s> | ||
*<s>envelope for the 4 leaf clover</s> | *<s>envelope for the 4 leaf clover</s> | ||
*<s>envelope for the marigold seeds</s> | *<s>envelope for the marigold seeds</s> | ||
*<s>at con badge designs - The label is 18mm x 2in</s> | *<s>at con badge designs - The label is 18mm x 2in</s> | ||
*<s>A page to see inappropriate badge names</s> | *<s>A page to see inappropriate badge names</s> | ||
*<s>rt - exemption email</s> | *<s>rt - exemption email</s> | ||
*<s>Figure out reg hours - https://register.snafucon.com/admin/registration/hours/2022</s> Handed to Cassy | * <s>Figure out reg hours - https://register.snafucon.com/admin/registration/hours/2022</s> Handed to Cassy | ||
*<s>Email users without badges to prompt to get badges</s> I sent out an all-list blast. That should be sufficient. | *<s>Email users without badges to prompt to get badges</s> I sent out an all-list blast. That should be sufficient. | ||
*<s>Print sheet with QR codes for the official SMART Verifier app so reg techs can install it easily if the in-BACON verification goes down.</s> Natasha did this | *<s>Print sheet with QR codes for the official SMART Verifier app so reg techs can install it easily if the in-BACON verification goes down.</s> Natasha did this | ||
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*"We need a badge checker at main stage a half hour before we open" (schuler) | *"We need a badge checker at main stage a half hour before we open" (schuler) | ||
*Instructions for how to deal with a person who's in a tunnel when finding someone else isn't an option and it's not urgent enough to break the tunnel - message in discord, paper note for later | *Instructions for how to deal with a person who's in a tunnel when finding someone else isn't an option and it's not urgent enough to break the tunnel - message in discord, paper note for later | ||
*<s>Send out another staff Campaign</s> | * Staff party plan | ||
*<s>Send out another staff Campaign</s> | |||
*<s>Bother more people to apply</s> did what I could, not going to worry about it further | *<s>Bother more people to apply</s> did what I could, not going to worry about it further | ||
*<s>Update interest points to remove some of the guilt-text from 2 years ago</s> | *<s>Update interest points to remove some of the guilt-text from 2 years ago</s> | ||
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*Is the masquerade planned? - just need to bundle up the prizes | *Is the masquerade planned? - just need to bundle up the prizes | ||
*Masq fact sheet | |||
*<s>Meetups planned</s> | *<s>Meetups planned</s> | ||
*<s>Cosplay Chess planned</s> | *<s>Cosplay Chess planned</s> | ||
*<s>Cosplay masq awards</s> | * <s>Cosplay masq awards</s> | ||
*<s>Buy ribbons</s> | *<s>Buy ribbons</s> | ||
*<s>Is Ethan getting cosplay panels?</s> - he's aware and doing what he can, no more need to push on it | *<s>Is Ethan getting cosplay panels?</s> - he's aware and doing what he can, no more need to push on it | ||
*<s>Is cosplay repair planned? What do I need to buy?</s> - Ethan says this is good | *<s>Is cosplay repair planned? What do I need to buy?</s> - Ethan says this is good | ||
| Line 115: | Line 99: | ||
==Merchants== | ==Merchants== | ||
*Get relevant contracts to guests | *Get relevant contracts to guests | ||
*<s>Sort Tax sheets into the different merchant types</s> | |||
*<s>Tax forms</s> | |||
*<s>Open Swap Meet</s> | *<s>Open Swap Meet</s> | ||
*<s>plan swap meet with Tim</s> | *<s>plan swap meet with Tim</s> | ||
*<s>Open Club/org?</s> | *<s>Open Club/org?</s> | ||
*<s>Merchant Info Card update</s> | *<s>Merchant Info Card update</s> | ||
*<s>Merchant info card print/laminate</s> - we need enough for merchants + extras, to try for like 96 because they print in sheets of 6; 16 pages | *<s>Merchant info card print/laminate</s> - we need enough for merchants + extras, to try for like 96 because they print in sheets of 6; 16 pages | ||
*<s>Swap Meet Contract</s> | *<s>Swap Meet Contract</s> | ||
*<s>Club/Org contract | * <s>Club/Org contract</s> | ||
==Venue== | ==Venue== | ||
*other questions we had | * other questions we had | ||
*<span style="color:#dcdaed">Short guide to checking in for master account peeps </span> Blocked by getting info from GSR to make guide | *<span style="color:#dcdaed">Short guide to checking in for master account peeps </span> Blocked by getting info from GSR to make guide | ||
*<s>compare to BEOs we received 2021, do we need to reformat?</s> - triaged; whatever they're in | *<s>compare to BEOs we received 2021, do we need to reformat?</s> - triaged; whatever they're in | ||
*<s>figure out room schedules</s> | * <s>figure out room schedules</s> | ||
*<s>BEOs due soon </s> | *<s>BEOs due soon </s> | ||
*<s>figure out vip snacks/catering</s> | *<s>figure out vip snacks/catering</s> | ||
*<s>air conditioner, plan when we went it high</s> | *<s>air conditioner, plan when we went it high</s> | ||
*<s>GSR Restaurant list with Sunday closing times</s> the Grand Cafe closes at 2am on Sundays, 3am other days https://discord.com/channels/416146296097865729/901632506317639781/1153480509859569744 | *<s>GSR Restaurant list with Sunday closing times</s> the Grand Cafe closes at 2am on Sundays, 3am other days https://discord.com/channels/416146296097865729/901632506317639781/1153480509859569744 | ||
*<s>summarize catering separately after room info</s> | * <s>summarize catering separately after room info</s> | ||
*<s>we want all of nevada locked all weekend</s> | *<s>we want all of nevada locked all weekend</s> | ||
*<s>don't lock bathrooms by Nevada at night (or at least until after 2am)</s> | *<s>don't lock bathrooms by Nevada at night (or at least until after 2am)</s> | ||
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*<s>dance floor for rave</s> | *<s>dance floor for rave</s> | ||
*<s>remove cab table behind main stage</s><br /> | *<s>remove cab table behind main stage</s><br /> | ||
==Misc== | |||
*Wiki - taking reg money to cage cashier procedure and policies | *Wiki - taking reg money to cage cashier procedure and policies | ||
*Wiki entries for: how to handle a medical emergency; post-con lost & found process; dealing with cardboard at con; (beta.mfd) | *Wiki entries for: how to handle a medical emergency; post-con lost & found process; dealing with cardboard at con; (beta.mfd) | ||
*Write procedure, if vendor is not at their booth at room opening. (omega_m) | *Write procedure, if vendor is not at their booth at room opening. (omega_m) | ||
*Pull a list of banned people and review with rovers heads, chairs before con. (elemecca) | *Pull a list of banned people and review with rovers heads, chairs before con. (elemecca) | ||
*<s>Install linux on laptop in case we need it?</s> Laptop broke; oh well | |||
*<s>Disable refunds</s> | |||
*<s>White out (or paste color image over) map signs - panelist checkin label in wrong place</s> | |||
*<s>Vest</s> | |||
*<s>Staff list for gifts</s> | |||
*<s>Add Medical Marijuana cards as valid forms of ID as they have all necessary information (photo, name, DOB, issued by a government) (llamacrying)</s> | *<s>Add Medical Marijuana cards as valid forms of ID as they have all necessary information (photo, name, DOB, issued by a government) (llamacrying)</s> | ||
*<s>personal: close etsy listings (is there a shopify vacation mode? No there doesn't seem to be)</s> | *<s>personal: close etsy listings (is there a shopify vacation mode? No there doesn't seem to be)</s> | ||
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*<s>Make buttons</s> | *<s>Make buttons</s> | ||
*<s>Retractable badge things</s> (triaged) | *<s>Retractable badge things</s> (triaged) | ||
*<s>stories and images for qr code game</s> | * <s>stories and images for qr code game</s> | ||
*<s>Get 2021 schedule up on the website (low priority)</s> | *<s>Get 2021 schedule up on the website (low priority)</s> | ||
*<s>Approved press submissions and sent intro email because we have no press coordinator this year</s> | *<s>Approved press submissions and sent intro email because we have no press coordinator this year</s> | ||
| Line 182: | Line 153: | ||
*<s>Buy myself some N95s I'm comfortable with</s> | *<s>Buy myself some N95s I'm comfortable with</s> | ||
*<s>Update badge checking procedure with acknowledging people if it’s not already in the policy. (beta.mfd)</s> | *<s>Update badge checking procedure with acknowledging people if it’s not already in the policy. (beta.mfd)</s> | ||
*<s>I wonder how hard it would be to program the badges to export in groups of 6 so when they're cut in stacks they're more likely to end up in order, or at least end up with chunks of in-order badges for easier sorting.</s> Thank you ChatGPT! I didn't have to even put any thought into it! | * <s>I wonder how hard it would be to program the badges to export in groups of 6 so when they're cut in stacks they're more likely to end up in order, or at least end up with chunks of in-order badges for easier sorting.</s> Thank you ChatGPT! I didn't have to even put any thought into it! | ||
*<s>Give "My First Mistake" to Tim (elemecca)</s> | *<s>Give "My First Mistake" to Tim (elemecca)</s> | ||
*<s>Role bot for opt-in roles</s> | *<s>Role bot for opt-in roles</s> | ||
**<s>Opt-in roles for logistics helper, convention support, badge checker relief, etc. so they can be pinged as needed.</s> | **<s>Opt-in roles for logistics helper, convention support, badge checker relief, etc. so they can be pinged as needed.</s> | ||
*<s>Add press release & press kit to annual todo</s><br /> | *<s>Add press release & press kit to annual todo</s><br /> | ||
==Graphics== | |||
*Signage | ==Graphics == | ||
*Signage | |||
**Large signs attached to registration tables that say "CASH ONLY" as a last warning for people close to the front (harder for someone to steal, and for those who missed the earlier signs for whatever reason) | **Large signs attached to registration tables that say "CASH ONLY" as a last warning for people close to the front (harder for someone to steal, and for those who missed the earlier signs for whatever reason) | ||
**Add open hours to the merchant sign. (omega_m) | ** Add open hours to the merchant sign. (omega_m) | ||
**Signage for registration that says "vendors are closing soon" so we hopefully don't get the people who only want to go to the vendors who register right before it closes and get mad. (elemecca) | **<s>Signage for registration that says "vendors are closing soon" so we hopefully don't get the people who only want to go to the vendors who register right before it closes and get mad. (elemecca)</s> | ||
**<s>Signs for opening hours (samschuler)</s> | **<s>Signs for opening hours (samschuler)</s> | ||
**<s>New sign on why we need name/birthdate in registration</s> | **<s>New sign on why we need name/birthdate in registration</s> | ||
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**<s>"in a tunnel, go away" signs for the admin desk (elemecca) - Started a glowforge sign design. Can print a few and paint them</s> | **<s>"in a tunnel, go away" signs for the admin desk (elemecca) - Started a glowforge sign design. Can print a few and paint them</s> | ||
**<s>Signage for free popcorn. (tjsomething)</s> | **<s>Signage for free popcorn. (tjsomething)</s> | ||
*<s>child badge for printing ... making space for label on front, but keeping child backs</s> | |||
*<s>Schedule!! Break out the VIP hours to be more clear for people on the printed schedules and the door schedules</s> | *<s>Schedule!! Break out the VIP hours to be more clear for people on the printed schedules and the door schedules</s> | ||
*<s>Badge Designs</s> | *<s>Badge Designs</s> | ||
**<s>Lower the back-of-badge message.</s> | **<s>Lower the back-of-badge message.</s> | ||
*<s>Pins/Buttons</s> | *<s>Pins/Buttons</s> | ||
**<s>Button for Dragon "I cause problems"</s> | **<s>Button for Dragon "I cause problems"</s> | ||
*<s>VIP buttons</s> | *<s>VIP buttons</s> | ||
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*<s>Jokes</s> | *<s>Jokes</s> | ||
*<s>Con book</s> | *<s>Con book</s> | ||
** <s>UPDATE - Break out the VIP hours to be more clear for people</s> - Did we do this? IDK | **<s>UPDATE - Break out the VIP hours to be more clear for people</s> - Did we do this? IDK | ||
*<s>Badge text</s> | *<s>Badge text</s> | ||
*<s>VIP Prints</s> | * <s>VIP Prints</s> | ||
*<s>Con Book Cover</s> | *<s>Con Book Cover</s> | ||
*<s>T-shirt design</s> | *<s>T-shirt design</s> | ||
*<s>11 x 17 Poster</s> | *<s>11 x 17 Poster</s> | ||
*<s>Social Media avatar</s> | *<s>Social Media avatar</s> | ||
*<s>Move old graphics from dropbox to bitrix (add this as an annual bitrix task)</s> | *<s>Move old graphics from dropbox to bitrix (add this as an annual bitrix task)</s> | ||
*<s>Annual Age badge</s> | *<s>Annual Age badge</s> | ||
*<s>4x6 Fliers</s> Triaged. | *<s>4x6 Fliers</s> Triaged. | ||
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*Event Insurance | *Event Insurance | ||
*<s>Enter refunds from RT (furthered this along 9/24; one entered, two requests replied waiting on responses)</s> | *<s>Enter refunds from RT (furthered this along 9/24; one entered, two requests replied waiting on responses)</s> | ||
*<s>City Paperwork</s> | *<s>City Paperwork</s> | ||
*<s>Fire Permit Application</s> | *<s>Fire Permit Application</s> | ||
*<s>enter exemption</s> | *<s>enter exemption</s> | ||
*<s>Review RT again</s> | * <s>Review RT again</s> | ||
*<s>get people in marketing channel for Facebook ad making</s> | *<s>get people in marketing channel for Facebook ad making</s> | ||
*<s>rt - check refunds</s> | *<s>rt - check refunds</s> | ||
*<s>Pay BMI</s> | *<s>Pay BMI</s> | ||
*<s>Pay ASCAP</s> | *<s>Pay ASCAP</s> | ||
*<s>Merge users that need merging</s> | *<s>Merge users that need merging</s> | ||
*<s>Catch up books</s> Triaged. Don't actually need before con. | *<s>Catch up books</s> Triaged. Don't actually need before con. | ||
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*<s>Update bitrix templates with new people</s> | *<s>Update bitrix templates with new people</s> | ||
*<s>Clean up RT users, removing people who aren't part of the con this year, etc</s> | *<s>Clean up RT users, removing people who aren't part of the con this year, etc</s> | ||
==Logistics== | |||
*<s>Signage organization</s> | |||
* <s>Annual Con Layout</s> | |||
* <s>Day Zero Task Document -- done as I can get it except for signage</s> | |||
*<s>Logistics Maps / Organize signage plan</s> | |||
*<s>Costco order with Thomas</s> | |||
*<s>Count Signs</s> | |||
*<s>Logistics Inventory</s> | |||
**<s>Ties</s> | |||
**<s>poker chips</s> | |||
**<s>badge supplies</s> | |||
** <s>toner</s> | |||
**<s>hand sanitizer bottles?</s> | |||
*<s>pipe and drape for signs behind guests??</s> We barely have enough | |||
*<s>Permanently and loudly label the stepping stool as “Con Store”</s> Thomas marked it off so I guess it's done | |||
==Marketing== | |||
*<s>precon final push - map, schedule, final things</s> | |||
*<s>Map, schedule up on website (thank you Sam)</s> | |||
*<s>guest alert - triaged</s> | |||
*<s>Figure out VIP swag</s> | |||
*<s>Masquerade and Talent show opening emails</s> | |||
*<s>register now!</s> went out as prereg/VIP closing email | |||
*<s>Create and schedule hotel blasts - one URGENTLY, one "last chance for VIP", one "last chance to get a room" - Scheduled</s> | |||
*<s>Pull Merchandise numbers for Dragon</s> A new report has been made | |||
*<s>Panelist push</s> Handled by Natasha and Sammich | |||
=== Press === | |||
*<s>Press release (blocked by guests) - Triaged. No one would do it</s> | |||
*<s>Press Kits - Triaged. Two press and they're returns and we have no press dept</s> | |||
*<s>Press campaign</s> | |||
==Printing== | ==Printing== | ||
*<s>Badge checking work instruction, updated for 2023 - 5 copies - panels, workshops, volunteers desk, main entrance, vendors... +1 for tabletop?</s> | *<s>Badge checking work instruction, updated for 2023 - 5 copies - panels, workshops, volunteers desk, main entrance, vendors... +1 for tabletop?</s> | ||
*<s>Coloring pages</s> | *<s>Coloring pages</s> | ||
*<s>Origami Instructions</s> | *<s>Origami Instructions</s> | ||
*<s>Coloring Table Chair Signs</s> | *<s>Coloring Table Chair Signs</s> | ||
*<s>Annual Age badges</s> | * <s>Annual Age badges</s> | ||
===Free-standing fabric signs === | ===Free-standing fabric signs=== | ||
*<s>2x Day Zero signs</s> | *<s>2x Day Zero signs</s> | ||
===Walmart poster board=== | ===Walmart poster board=== | ||
*<s>Logistics Tape color sign</s> | *<s>Logistics Tape color sign</s> | ||
== Purchases == | ==Purchases== | ||
*<s>Gift Cards for Masq prizes - 1x$50, 4x$25</s> | *<s>Gift Cards for Masq prizes - 1x$50, 4x$25</s> | ||
*<s>Clorox wipes for egaming</s> | * <s>Clorox wipes for egaming</s> | ||
*<s>Hand sanitizer, fillable for AA, and 24 pump bottles to place around con</s> | *<s>Hand sanitizer, fillable for AA, and 24 pump bottles to place around con</s> | ||
*<s>Get a better webcam and a longer USB cord for main stage (samschuler)</s> | *<s>Get a better webcam and a longer USB cord for main stage (samschuler)</s> | ||
*<s>Honey sticks</s> | *<s>Honey sticks</s> | ||
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*<s>Pain killer - acetaminophen / ibuprophen</s> | *<s>Pain killer - acetaminophen / ibuprophen</s> | ||
*<s>Bought candy to give out with prizes; rocher</s> | *<s>Bought candy to give out with prizes; rocher</s> | ||
*<s>Themed VIP giveaways</s> | *<s>Themed VIP giveaways</s> | ||
*<s>6ft banners for behind the guests</s> | *<s>6ft banners for behind the guests</s> | ||
*<s>Lighter shoji screens (schuler)</s> | *<s>Lighter shoji screens (schuler)</s> | ||
*<s>personal - more phone chargers</s> | *<s>personal - more phone chargers</s> | ||
*<s>No photos badge ribbons? (elemecca)</s> | *<s>No photos badge ribbons? (elemecca)</s> | ||
*<s>Logo lanyards</s> Inventory says we have like 300 left, why do we need more?? | *<s>Logo lanyards</s> Inventory says we have like 300 left, why do we need more?? | ||
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*<s>HDMI audio splitter would be good for the Epsons, which have no audio out. (tjsomething)</s> | *<s>HDMI audio splitter would be good for the Epsons, which have no audio out. (tjsomething)</s> | ||
*<s>Get micro-HDMI and Thunderbolt adapters for the projectors. (tjsomething)</s> | *<s>Get micro-HDMI and Thunderbolt adapters for the projectors. (tjsomething)</s> | ||
*<s>Pallet wrap. (tjsomething)</s> | * <s>Pallet wrap. (tjsomething)</s> | ||
*<s>AA hand sanitizer bottles</s> | *<s>AA hand sanitizer bottles</s> | ||
*<s>Ties</s> | *<s>Ties</s> | ||
*<s>Buy gaffer tape; oops. We always had so much, until we didn't. (beta.mfd)</s> | *<s>Buy gaffer tape; oops. We always had so much, until we didn't. (beta.mfd)</s> | ||
*<s>We ran out of money bands over the years. Time to buy more. (beta.mfd)</s> | *<s>We ran out of money bands over the years. Time to buy more. (beta.mfd)</s> | ||
*<s>We burned through a lot of pens on the lability waivers (mostly from people keeping them), buy more pens. (beta.mfd)</s> | *<s>We burned through a lot of pens on the lability waivers (mostly from people keeping them), buy more pens. (beta.mfd)</s> | ||
*<s>More Easels!!! (jmichaelvincent)</s> (bought 30 more) | *<s>More Easels!!! (jmichaelvincent)</s> (bought 30 more) | ||
Latest revision as of 01:12, 18 November 2023
I needed a place to organize this and here seems as good as anywhere else. This list starts 9/8, and is just over 2 months from con. It includes everything that's in bitrix still left to do plus misc items I've come up with.
Priority
- Door Schedules - need to go out ---- SIGN SCHEDULE HOLDERS, ESP ON MERCHANTS
- Panelist count sheet - printed need to be shown to Natasha
- Guest checks have been entered; two require W9s. Need checks from Thomas
--
- bundle up masq prize baskets - Giving to Ethan... Where are the things?
- Masq fact sheet -- needs updates from Sam
- Review and update bitrix tasks - Mostly okay
- Rovers and panel badge checking schedule - I have this from Aiden and gave it to Blanca. Not sure what more to do with it?
- Registration Alerts code --- Triage????
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- Staff Vouchers - May be a good time to give out staff ribbons, too.
- STAFF TIES GODDAMMIT
Guests
- Complete guest stuff (details private)
Per diem- Get guest checks and per diem ready Blocked by not having all guests contracted yet
Registration
- Mark box(es) to put paper to be recycled in Reg, along with lists of what to recycle and what to reuse. - We will be using a conbook box, but maybe put together a sheet of instructions we can print on colored paper
Bag stuffing - all still need pocket schedules and con books- VIP 45
- Still needs paper coupons
- poke chip coupon
- VIP letter
- Guest 8
- Highlighted schedules
- Con lanyard with badge
- Staff 50 (3 are extra and 1 is missing several things as a "last resort" bag, labeled with a black pipe cleaner
- Still needs staff poker chip
- staff letter
- ribbon?? Or hand out separately to reduce waste?
- con lanyard?
- VIP staff 5 - 3 are missing starly buttons, plus see staff section
Prereg - 112 needed, make 120?- bookmarks
Do I have enough of the little vip envelopes to hand out 1 each?
- VIP 45
YPS reportsList what valid IDs are on the Invalid ID form in the YPS.- not going to have ID list on YPSPossibly do separate yellow pads per day per person so it's more obvious what day each thing happened on. Collect all yellow pads at the end of each day and file them, then issue fresh ones the next day. Put the date on the cover.- Bought date stamps to try to stamp the books every day
Merch inventory interfaceLaminate all the badgesPut all badges into sleevesVIP LetterStaff LetterBother everyone about vax status?? Done once, would love to do again, I can't though.VIP LetterSet alarm for bank run - "It looks like the closest Wells Fargo is on Oddie in Sparks and they close at noon on Saturdays. The next closest one is over on Plumb lane and they are closed on Saturdays."PREREGISTRATION BADGESenvelopes for the tarot stickersenvelope for the amethystenvelope for the 4 leaf cloverenvelope for the marigold seedsat con badge designs - The label is 18mm x 2inA page to see inappropriate badge namesrt - exemption emailFigure out reg hours - https://register.snafucon.com/admin/registration/hours/2022Handed to CassyEmail users without badges to prompt to get badgesI sent out an all-list blast. That should be sufficient.Print sheet with QR codes for the official SMART Verifier app so reg techs can install it easily if the in-BACON verification goes down.Natasha did thisSomeone needs to audit and correct Volunteer entries from 2021Natasha did thisDidn't we want to change VIP deadline?????? Too late?? =(We were able to do this; sent out email blast and updated dates and stuff
HR
- "We need a badge checker at main stage a half hour before we open" (schuler)
- Instructions for how to deal with a person who's in a tunnel when finding someone else isn't an option and it's not urgent enough to break the tunnel - message in discord, paper note for later
- Staff party plan
Send out another staff CampaignBother more people to applydid what I could, not going to worry about it furtherUpdate interest points to remove some of the guilt-text from 2 years ago
Cosplay
- Is the masquerade planned? - just need to bundle up the prizes
- Masq fact sheet
Meetups plannedCosplay Chess plannedCosplay masq awardsBuy ribbonsIs Ethan getting cosplay panels?- he's aware and doing what he can, no more need to push on itIs cosplay repair planned? What do I need to buy?- Ethan says this is good
Programming
- TBD
Make sure we remove half hour slots from the signup formCompleted by Thomas
Merchants
- Get relevant contracts to guests
Sort Tax sheets into the different merchant typesTax formsOpen Swap Meetplan swap meet with TimOpen Club/org?Merchant Info Card updateMerchant info card print/laminate- we need enough for merchants + extras, to try for like 96 because they print in sheets of 6; 16 pagesSwap Meet ContractClub/Org contract
Venue
- other questions we had
- Short guide to checking in for master account peeps Blocked by getting info from GSR to make guide
compare to BEOs we received 2021, do we need to reformat?- triaged; whatever they're infigure out room schedulesBEOs due soonfigure out vip snacks/cateringair conditioner, plan when we went it highGSR Restaurant list with Sunday closing timesthe Grand Cafe closes at 2am on Sundays, 3am other days https://discord.com/channels/416146296097865729/901632506317639781/1153480509859569744summarize catering separately after room infowe want all of nevada locked all weekenddon't lock bathrooms by Nevada at night (or at least until after 2am)food vouchersCatering broken out in addition to listed with roomsdance floor for raveremove cab table behind main stage
Misc
- Wiki - taking reg money to cage cashier procedure and policies
- Wiki entries for: how to handle a medical emergency; post-con lost & found process; dealing with cardboard at con; (beta.mfd)
- Write procedure, if vendor is not at their booth at room opening. (omega_m)
- Pull a list of banned people and review with rovers heads, chairs before con. (elemecca)
Install linux on laptop in case we need it?Laptop broke; oh wellDisable refundsWhite out (or paste color image over) map signs - panelist checkin label in wrong placeVestStaff list for giftsAdd Medical Marijuana cards as valid forms of ID as they have all necessary information (photo, name, DOB, issued by a government) (llamacrying)personal: close etsy listings (is there a shopify vacation mode? No there doesn't seem to be)personal: evening pet care instructionsTalent Show awardsMeeting NotesLip sync award - Red t-shirtPrint Staff buttons - 60?Make buttonsRetractable badge things(triaged)stories and images for qr code gameGet 2021 schedule up on the website (low priority)Approved press submissions and sent intro email because we have no press coordinator this yearSet up Surface tabletBuy myself some N95s I'm comfortable withUpdate badge checking procedure with acknowledging people if it’s not already in the policy. (beta.mfd)I wonder how hard it would be to program the badges to export in groups of 6 so when they're cut in stacks they're more likely to end up in order, or at least end up with chunks of in-order badges for easier sorting.Thank you ChatGPT! I didn't have to even put any thought into it!Give "My First Mistake" to Tim (elemecca)Role bot for opt-in rolesOpt-in roles for logistics helper, convention support, badge checker relief, etc. so they can be pinged as needed.
Add press release & press kit to annual todo
Graphics
- Signage
- Large signs attached to registration tables that say "CASH ONLY" as a last warning for people close to the front (harder for someone to steal, and for those who missed the earlier signs for whatever reason)
- Add open hours to the merchant sign. (omega_m)
Signage for registration that says "vendors are closing soon" so we hopefully don't get the people who only want to go to the vendors who register right before it closes and get mad. (elemecca)Signs for opening hours (samschuler)New sign on why we need name/birthdate in registrationSignage for staff unloading explaining exits while bay doors are up.(tjsomething)"in a tunnel, go away" signs for the admin desk (elemecca) - Started a glowforge sign design. Can print a few and paint themSignage for free popcorn. (tjsomething)
child badge for printing ... making space for label on front, but keeping child backsSchedule!! Break out the VIP hours to be more clear for people on the printed schedules and the door schedulesBadge DesignsLower the back-of-badge message.
Pins/ButtonsButton for Dragon "I cause problems"
VIP buttonsMazetriagedWord FindTriagedJokesCon bookUPDATE - Break out the VIP hours to be more clear for people- Did we do this? IDK
Badge textVIP PrintsCon Book CoverT-shirt design11 x 17 PosterSocial Media avatarMove old graphics from dropbox to bitrix (add this as an annual bitrix task)Annual Age badge4x6 FliersTriaged.
Administration
- Event Insurance
Enter refunds from RT (furthered this along 9/24; one entered, two requests replied waiting on responses)City PaperworkFire Permit Applicationenter exemptionReview RT againget people in marketing channel for Facebook ad makingrt - check refundsPay BMIPay ASCAPMerge users that need mergingCatch up booksTriaged. Don't actually need before con.File Sales TaxCompleted through AugustUpdate bitrix templates with new peopleClean up RT users, removing people who aren't part of the con this year, etc
Logistics
Signage organizationAnnual Con LayoutDay Zero Task Document -- done as I can get it except for signageLogistics Maps / Organize signage planCostco order with ThomasCount SignsLogistics InventoryTiespoker chipsbadge suppliestonerhand sanitizer bottles?
pipe and drape for signs behind guests??We barely have enoughPermanently and loudly label the stepping stool as “Con Store”Thomas marked it off so I guess it's done
Marketing
precon final push - map, schedule, final thingsMap, schedule up on website (thank you Sam)guest alert - triagedFigure out VIP swagMasquerade and Talent show opening emailsregister now!went out as prereg/VIP closing emailCreate and schedule hotel blasts - one URGENTLY, one "last chance for VIP", one "last chance to get a room" - ScheduledPull Merchandise numbers for DragonA new report has been madePanelist pushHandled by Natasha and Sammich
Press
Press release (blocked by guests) - Triaged. No one would do itPress Kits - Triaged. Two press and they're returns and we have no press deptPress campaign
Printing
Badge checking work instruction, updated for 2023 - 5 copies - panels, workshops, volunteers desk, main entrance, vendors... +1 for tabletop?Coloring pagesOrigami InstructionsColoring Table Chair SignsAnnual Age badges
Free-standing fabric signs
2x Day Zero signs
Walmart poster board
Logistics Tape color sign
Purchases
Gift Cards for Masq prizes - 1x$50, 4x$25Clorox wipes for egamingHand sanitizer, fillable for AA, and 24 pump bottles to place around conGet a better webcam and a longer USB cord for main stage (samschuler)Honey sticksHoney Filled CandyPain killer - acetaminophen / ibuprophenBought candy to give out with prizes; rocherThemed VIP giveaways6ft banners for behind the guestsLighter shoji screens (schuler)personal - more phone chargersNo photos badge ribbons? (elemecca)Logo lanyardsInventory says we have like 300 left, why do we need more??2023 holo stickersHDMI audio splitter would be good for the Epsons, which have no audio out. (tjsomething)Get micro-HDMI and Thunderbolt adapters for the projectors. (tjsomething)Pallet wrap. (tjsomething)AA hand sanitizer bottlesTiesBuy gaffer tape; oops. We always had so much, until we didn't. (beta.mfd)We ran out of money bands over the years. Time to buy more. (beta.mfd)We burned through a lot of pens on the lability waivers (mostly from people keeping them), buy more pens. (beta.mfd)More Easels!!! (jmichaelvincent)(bought 30 more)