Beta's 2023 Todo List

I needed a place to organize this and here seems as good as anywhere else. This list starts 9/8, and is just over 2 months from con. It includes everything that's in bitrix still left to do plus misc items I've come up with.

Administration

• File Sales Tax
• Catch up books

Graphics

• Fliers
• Poster
• Social Media avatar
• Pins/Buttons
• VIP buttons
• T-shirt design
• Badge Designs
• Con Book Cover
• Annual Age sheet - 8.5 x 11 and badge size
• Con book cover
• Signage
  • New sign on why we need name/birthdate in registration
• Badge text

Guests

• Complete guest stuff (details private)
• Get guest checks and per diem ready

Logistics

• Annual Con Layout
• Logistics Maps
• Logistics Inventory
  • Ties
  • poker chips
  • badge supplies
  • toner
  • hand sanitizer bottles?
• pipe and drape for signs behind guests??

Registration

• Email users without badges to prompt to get badges
• Staff letter
• VIP letter
• Didn't we want to change VIP deadline?????? Too late?? =(
• Set alarm for bank run?
• YPS reports
• Figure out reg hours

HR

• Bother more people to apply
• Send out another staff Campaign with meeting notes and meeting info!!
• Update interest points to remove some of the guilt-text from 2 years ago

Cosplay

• Is cosplay chess planned?
• Is the masquerade planned?
• Is Ethan getting cosplay panels?
• Is cosplay repair planned? What do I need to buy?
• Are meetups planned?
• Buy ribbons

Programming

• TBD
• Make sure we remove half hour slots from the signup form

Merchants

• Swap Meet Contract
• Club/Org contract

• Get relevant contracts to guests

Marketing

• Create and schedule hotel blasts - one URGENTLY, one "last chance for VIP", one "last chance to get a room"
• Panelist push
• guest alert
• press push
• register now!
• precon final push - map, schedule, final things
• Figure out VIP swag

Venue

• BEOs due soon - BLOCKED BY LAYOUT
  • Catering
  • food vouchers
  • don't lock bathrooms by Nevada at night (or at least until after 2am)
  • we want all of nevada locked all weekend
  • remove cab table behind main stage
  • dance floor for rave
  • air conditioner
  • summarize catering separately after room info
• Short guide to checking in for master account peeps

Purchases

• Ties?
• Logo lanyards
• 2023 holo stickers
• hand sanitizer
• AA hand sanitizer bottles?

• Buy gaffer tape; oops. We always had so much, until we didn't. (beta.mfd)

• We ran out of money bands over the years. Time to buy more. (beta.mfd)
• We burned through a lot of pens on the lability waivers (mostly from people keeping them), buy more pens. (beta.mfd)
• Pallet wrap. (tjsomething)
• HDMI audio splitter would be good for the Epsons, which have no audio out. (tjsomething)
• Get a better webcam and a longer USB cord for main stage (samschuler)
• Get micro-HDMI and Thunderbolt adapters for the projectors. (tjsomething)
• Maybe we should get fliers to post in Bishop and Lone Pine, California (cityofember)
• No photos badge ribbons? (elemecca)
• More Easil!!! (jmichaelvincent)

Misc

• Install linux on laptop in case we need it?
• Wiki - taking reg money to cage cashier procedure and policies
• Add Medical Marijuana cards as valid forms of ID as they have all necessary information (photo, name, DOB, issued by a government) (llamacrying)
• Role bot for opt-in roles
• Add press release & press kit to annual todo