Beta's 2023 Todo List

I needed a place to organize this and here seems as good as anywhere else. This list starts 9/8, and is just over 2 months from con.

Administration

• File Sales Tax
• Catch up books

Graphics

• Fliers
• Poster
• Social Media avatar
• Pins/Buttons
• VIP buttons
• T-shirt design
• Badge Designs
• Con Book Cover
• Annual Age sheet - 8.5 x 11 and badge size
• Con book cover
• Signage
• Badge text

Guests

• Complete guest stuff (details private)
• Get guest checks and per diem ready

Logistics

• Annual Con Layout
• Logistics Maps
• Logistics Inventory
  • Ties
  • poker chips
  • badge supplies
  • toner
  • hand sanitizer bottles?

Registration

• Email users without badges to prompt to get badges
• Staff letter
• VIP letter
• Didn't we want to change VIP deadline?????? Too late?? =(
• Set alarm for bank run?
• YPS reports
• Figure out reg hours

HR

• Bother more people to apply
• Send out another staff Campaign with meeting notes and meeting info!!
• Update interest points to remove some of the guilt-text from 2 years ago

Cosplay

• Is cosplay chess planned?
• Is the masquerade planned?
• Is Ethan getting cosplay panels?
• Is cosplay repair planned? What do I need to buy?
• Are meetups planned?
• Buy ribbons

Programming

• TBD

Merchants

• Swap Meet Contract
• Club/Org contract

• Get relevant contracts to guests

Marketing

• Create and schedule hotel blasts - one URGENTLY, one "last chance for VIP", one "last chance to get a room"
• Panelist push
• guest alert
• press push
• register now!
• precon final push - map, schedule, final things
• Figure out VIP swag

Venue

• BEOs due soon - BLOCKED BY LAYOUT
  • Catering

Purchases

• Ties?
• Logo lanyards
• 2023 holo stickers
• hand sanitizer
• AA hand sanitizer bottles?

Misc

• Install linux on laptop in case we need it?
• Wiki - taking reg money to cage cashier procedure and policies
• Role bot for opt-in roles