Bank Run

At con on Saturday we need to clear out our cash as much as possible and make a bank deposit.

1. Count out two deposit amounts from the main cash box. Each deposit is to be no more than the deposit limits. For simplicity, if you have less than the combined limit make one deposit the full limit amount and the remainder can go in the other account.
2. Record the amounts being removed from the main box on the General Ledger
3. We have two bank accounts and each one has its own deposit slip. Attach a different deposit slip to each pile of money counted in the previous step.
4. Put the money in a money bag
5. Take to the nearest Wells Fargo (Money is only to be taken by a trusted high-level staffer authorized by Beta.)
6. Stand in the business line
7. Give them the money and wait for your receipt
8. Bring the receipt back to reg
9. If we have a scanning/filing system set up, scan and file the receipts

Cash Deposit Limits

• $5,000 can be deposited into Checking per calendar month (used to be $7,500, but it's $5,000 now)
• $5,000 can be deposited into Savings per calendar month

Anything over these limits and the bank charges us money.

Cash Box Amounts

Keep in the box, post-con

• 0 x 20's
• 20 x 10's ($200)
• 20 x 5's ($100)
• 50 x 1's ($50) (plus the 2 origami ones, equaling $52 in the box)
• Coins as reasonable; roll up all of them as much as possible, deposit what we can't reasonably keep in the box.

I like to sort the bills and keep the nicest looking ones, while sorting and distributing any extra-crisp bills so they don't sit next to each other in the stack.