Cosplay Panels

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Tasks

  • Encourage cosplayers to run panels (cosplay staff included)
  • Help cosplayers sign up for panels
  • Make sure Programming schedules panels
  • Make sure panelists show up to their panels

Process

Getting Cosplay Panels:

  • The cosplay department puts out calls on social media and local cosplay groups for panel submissions
  • Experienced cosplayers may be directly contacted and invited to consider hosting panels
  • When the general panel submission form opens, cosplay staffers may reach out to encourage cosplayers to apply
  • Cosplayers submit their panel topics/descriptions through the standard submission process
  • Cosplay reviews the submissions and advocates to get quality proposals accepted

Managing Cosplay Panels:

  • Once panels are accepted, Programming schedules days/times/rooms
  • Cosplay provides guidance to panelists on presentation tips and equipment if needed
  • Panel descriptions get edited and posted to the website and schedule by programming staff
  • Cosplay staff creates posts and provides them to Marketing staff to post on social media to promote the panels
  • Cosplay staffers occasionally stop in to check on the panels during the con
  • If any panelist is a no-show, Cosplay works with Programming to cover or reschedule if possible
  • After panels conclude, Cosplay solicits feedback from attendees and panelists. This feedback is used to improve the cosplay panel process for the next convention