Cosplay Panels

Tasks

• Encourage cosplayers to run panels (cosplay staff included)
• Help cosplayers sign up for panels
• Make sure Programming schedules panels
• Make sure panelists show up to their panels

Process

Getting Cosplay Panels:

• The cosplay department puts out calls on social media and local cosplay groups for panel submissions
• Experienced cosplayers may be directly contacted and invited to consider hosting panels
• When the general panel submission form opens, cosplay staffers may reach out to encourage cosplayers to apply
• Cosplayers submit their panel topics/descriptions through the standard submission process
• Cosplay reviews the submissions and advocates to get quality proposals accepted

Managing Cosplay Panels:

• Once panels are accepted, Programming schedules days/times/rooms
• Cosplay provides guidance to panelists on presentation tips and equipment if needed
• Panel descriptions get edited and posted to the website and schedule by programming staff
• Cosplay staff creates posts and provides them to Marketing staff to post on social media to promote the panels
• Cosplay staffers occasionally stop in to check on the panels during the con
• If any panelist is a no-show, Cosplay works with Programming to cover or reschedule if possible
• After panels conclude, Cosplay solicits feedback from attendees and panelists. This feedback is used to improve the cosplay panel process for the next convention