Onboarding: Swap Meet Head

Software Access/Training Needed

• Mailchimp for sending out swap meet blast(s)
• RT for being able to communicate directly
• Wiki for updating procedures and adding relevant notes
• BACON
  • Merchants Pre-con system
  • Merchants At-con system
  • Updating the website

Tasks Needing Training

Preparing

• Updating the website with any necessary changes for this year

Marketing / Getting Applications

• How to set up a Mailchimp Campaign for a Swap Meet blast. (See Copying A Mailchimp Campaign)
• How to write and set up social media posts to go out to advertise for the Swap Meet

Handling Applications

• Handling inquiries in RT
• How to approve applications
• How to reach out to applicants to correct issues or ask questions

Final Pre-Con Tasks

• What information to provide to approved swap meet vendors and how to get it to them

At-Con Check-In and Tax Policies/Procedures

• How to lay out the swap meet places / What tape to use and how to get it
• How to check in a swap meet vendor
• What the check-out and tax policy is
• Getting tax forms handled; handling tax forms over the weekend

At-Con Check-Out

• How to check out a swap meet vendor
• What kind of tax issues we're likely to encounter / what needs to be fixed on tax forms

Post-Con Activities

• Reaching out to swap meet vendors to solicit feedback / how and what kind of questions to ask