Cosplay

Cosplay Department runs all things cosplay related. Cosplay provides equipment for the cosplay repair station, hosts gatherings, and organizes the Masquerade. Peace Bonding of props is handled by the Rovers.

Responsibilities

The Masquerade

Tasks

• Email the Info on the Masquerade (Email the "Masquerade Interest" group in mailchimp to let people know the signups are open.)
• Review and Update Judging Forms (Contact last year's judges for tips on revamping the forms.)
• Review & Update Masquerade Rule on Site
• Review & Update Cosplay Judge Instructions
• Make Sure Programming Schedules Things
  1. Masquerade
  2. Rehearsal
  3. Craftsmanship Judging
  4. Reception
• Find/Buy Masquerade Prizes In Theme
• Find/Buy Baskets for Prizes (Buy something like 9+ baskets. Can get from a thridt store but if you can find something inexpensive on Amazon they'll match which is nice.)
• Make Sure We Have Enough Clear Wrap For Prizes
• Bundle Up Prize Baskets
• Find/Determine Judges (Guests?)
• Email Cosplay Judge Instructions to Judges
• Put Together Masquerade Logistics Boxes (These boxes are specifically for things related to the masquerade and should follow the staff to the Masquerade events (rehearsal, judging, show, and reception))
  1. Clipboards (between 5 and 10)
  2. Copies of the Judges' Instructions
  3. Craftsmanship judging forms
  4. Performance judging forms
  5. pack of pens
  6. yellow pads (4ish)
  7. Blank Masquerade signup forms
  8. Printed / filled in signup forms for pre-signsups
  9. Poker chips
  10. Masquerade fact sheets
  11. 50-ish pages of blank paper (for printer)
  12. binder clips (mini size, at least 30)
  13. post-it notes
  14. band aides
  15. hand sanitizer
  16. tissues
• Plan for a Color Printer During the Rehearsal (Registration has a couple)

Related

• Masquerade Procedures

Meetups

Tasks

• Determine what meetups to run
• Schedule meetups
• Determine who is running which meetups

Cosplay Repair

An area dedicated for the on-site repair of con-goer cosplays. Was the Cosplay Cooldown Room at one point. Was then located as a table in Ops for a couple years until it got its own room again in 2018.

Tasks

• Review the Cosplay repair box for items
• Budget request missing/needed cosplay repair items
• Schedule the cosplay repair station

Cosplay Chess

A first for the convention in 2016(+- 1y?). The board is generally located near or in the Tabletop space.

The board's measurements are 16.7 by 16.7 feet (200 1/2 inches) overall. Each square is about 2 by 2 feet (22 1/2 by 22 1/2 inches) with a 5 1/2 inch border around the outside of the entire board.

Tasks

• Schedule Cosplay Chess With Programming Dept
• Make sure Board is in good repair (Repair as needed, wash as needed, etc. Do any maintenance required.)
• Make Sure There's a Location Planned (usually tabletop, check with Logistics)

Plan Cosplay Panels

Tasks

• Encourage cosplayers to run panels (cosplay staff included)
• Help cosplayers sign up for panels
• Make sure Programming schedules panels
• Make sure panelists show up to their panels

Misc Responsibilities

• Determine annual cosplay theme ribbons
• Work with Programming to ensure that all Cosplay-run activities are scheduled.
• Work with Logistics to acquire supplies/prizes as needed.